WHAT?

HOW?

WHY?
 MS Power Point

- is a complete graphics package where you can

create overhead slides, speaker’s notes,
audience handouts and outline. It gives you
everything you need to produce a professional
looking presentation, text handling, outlining,
drawing, graphing, clipart and so on. It also
offers rich speaker support and powerful wizards
to help you create and organize truly effective
presentation step by step. PowerPoint makes
you the presenter, an independent producer of
your own high quality presentations.
 Starting Microsoft PowerPoint
There are several ways to start PowerPoint. One
way is to use the Start button on the taskbar.
1. On the taskbar, click Start.
The Start menu appears.
2. On the Start menu, point to All Programs.
The Programs menu appears, displaying all the
programs on your hard disk drive, including
Microsoft PowerPoint. A portion of the
Programs menu should look like the illustration
on the following page.
3. Click the Microsoft PowerPoint icon to
start PowerPoint.
 Exploring the PowerPoint Window - Elements
Control
Buttons
Title Bar

Menu Bar

Task Pane
Tool Bar

Miniature
Slide/s

Slide Slide
Work Layout
Area

View
Buttons
Drawing
Bar

Status Bar
 Title bar
Displays the name of the program you are
currently using and the name of the
document you are working. The title bar
appears at the top of all Windows
program.
 Menu bar
Displays a list of menus used to give
commands to Word. Clicking on a menu
name displays a list of commands.
 Tool bars
Toolbars are shortcuts. They contain
buttons for the most commonly used
commands and provides quick access to
them. The default toolbars are the
Standard and the Formatting Toolbars.
Slide Work Area

This is where you insert and edit text,

graphics/pictures, movie/s, clip arts, etc.
Control Buttons
Can be found at the right end of the Title
Bar these are buttons that can be used to
close, minimize, or change the size of the
program window or current document
window.

Minimize Restore Close

Maximize
 Task Pane
At the right side of the PowerPoint
window is the task pane, as shown in
the illustration on the following page.
The task pane displays commands
and features you use often in working
with presentations. Task panes let you
work with commands without having to
display menus or use toolbar buttons.
Some task panes display
automatically. For example, the New
Presentation task pane opens along
with PowerPoint each time the
program starts. Other task panes
display in response to a specific
request. For example, when you tell
PowerPoint you want to insert a clip art
picture, the Insert Clip Art task pane
opens to help you find a picture.
View Buttons

The view buttons appear on the bottom-

left of the window and are used to display
slides in several different views: normal,
online, slide show, slide sorter, note’s
page and outline.

Normal Slide
sorter Slide show
show
 Different Kinds of Views
Normal View
- you can type, draw, add clip art, insert pictures, and
change the look of your text and objects. In normal view,
you work on one slide at a time. You can type, change
the slide layout, and graphics, draw shapes, and add
artwork and graphics from other applications.
Notes Page View
- you create speaker’s notes for any or all of the
slides in your presentation. Each notes page
corresponds to a slide. You can draw or type
while in Notes Page view just as you do in Slide
View.
Slide Show View
- You see your slides as an electronic presentation
on your computer. Each slide fills the screen.
You can see the effect of the transition and
timing that you set sorter view.
Slide Sorter View
- you see a miniature of each slide, complete with graphics
and text. Working in Slide Sorter view is like working
with slides on a light table or spreading out the pages of
a report so you can see them all at once. You’re able to
see how your presentation flows. In slide sorter view,
you can reorder slides, add transition, set timing for
electronic presentation.
Outline View
- You can display formatted or plain text and show
titles only or full text in outline view. In outline
view, you work only with slides titles and main
text in the classic outline form. It’s a great way
to organize your presentation and quickly
develop your content.
 Drawing Bar
Contains the work arts which you want to:
- draw shapes, lines, arrows
- insert clip arts/pictures, word art, diagram or
organizational chart, text box
- change text color
- add shadow style, 3-d style
 Status Bar
- displays various important information, such as
the total number of slides in a presentation,
which slide you’re currently working on and the
kind of slide design.
Saving your Presentation

Saving your presentation for the first time.

From the file menu, click Save then the dialog
box appears to enter your filename and click OK.
Or you click the Save icon in the Toolbar. If you
want your current save document to save from
another filename, choose File from the menu,
click Save As and the dialog box appears
prompting you to give a filename and save to the
default extension.
 Working with a Presentation
1. Creating a New Presentation Using a Design Template
You can choose a design template or a blank presentation. A design
template is a presentation with a professionally designed format
and color scheme to which you need only add text. You can use one
of the design templates that come with PowerPoint, or you can
create your own.

In this exercise, you start a new presentation with a design template.

1 If you quit PowerPoint at the end of the last lesson, restart
PowerPoint now.
2 On the View menu, click Task Pane, if necessary, to display the
New Presentation task pane.
3 In the New Presentation task pane, click From Design Template.
The Slide Design task pane appears with a variety of design
templates listed in alphabetical order.
 Click here to view tasks

Click here to view slide design

Click Format Menu and click
Slide Design to view in the task
pane.
Select as design Template located at the task pane. To select, click
on every slide design.
 2. Selecting and applying slide layout

In this exercise, you apply a different layout to a slide.

1 In the Slides tab, click slide 4.

2 On the Format menu, click Slide Layout.
The Slide Layout task pane opens with the current slide layout style
selected.
3 In the Slide Layout task pane, scroll down until you reach the Text and
Content Layouts heading.
4 Under the Text and Content Layouts heading, click the Title, Text, and
Content slide layout.
The layout of slide 4 changes. The bulleted list occupies only the left half of
the screen. A content placeholder occupies the right half. The slide is now
ready for you to insert a table, a chart, a piece of clip art, a picture, a
diagram or organization chart, or a media clip
5 If necessary, choose to AutoFit the text to the text placeholder.
6 In the Slide Layout task pane, click the Close box to close the task pane.
Illustration shows how to select/apply slide layout

Click here to
select/apply slide
layout
3. Entering Text in the Slide Pane
To add text to a presentation, including titles and subtitles, you can enter text
into either the Slide pane or the Outline tab in Normal view. The Slide pane
allows you to enter text on a slide using a visual method, while the Outline
tab allows you to enter text using a content method. The Slide pane
displaying the Title Slide layout includes two text boxes called text
placeholders. The upper box is a placeholder for the slide’s title text. The
lower box is a placeholder for the slide’s subtitle text. After you enter text
into a placeholder, the placeholder becomes a text object, a box that
contains text in a slide.
In this exercise, you title a slide and add a subtitle.
1 Click the Outline tab if necessary in the Outline/Slides pane.
2 In the Slide pane, click the text placeholder Click to add title.
A selection box surrounds the placeholder, indicating that the placeholder is
ready for you to enter or edit text. The placeholder text disappears, and a
blinking insertion point appears.
If you make a typing error, press Backspace to delete the mistake, and then
type the correct text.
3 Type your desired text.
Notice that the text appears in the Outline tab at the same time.
4 Click the text placeholder Click to add subtitle.
The title object is deselected, and the subtitle object is selected.
5 Type your text desired and then press Enter.
Illustration: How to use the text placeholders.
4. Creating a New Slide
You can quickly and easily add more slides to a presentation in two ways: by clicking
the New Slide button on the Formatting toolbar directly above the task pane or by
clicking the New Slide command on the Insert menu. When you use either of these
methods, PowerPoint inserts the new slide into the presentation immediately
following the current slide, and the Slide Layout task pane appears with twenty-seven
predesigned slide layouts, any of which you can apply to your new slide. You select a
layout by clicking it in the Slide Layout task pane. The layout title for the selected
slide layout appears as you roll the mouse over each choice.
Slide layouts allow you to create slides with specific looks and functions. For
example, you can choose a layout that displays only a title on a slide, or a layout that
provides placeholders for a title and a graph.
In this exercise, you create a new slide and then enter text in it.
1 On the Formatting toolbar, click the New Slide button.
If you start typing on an empty slide without first having selected a placeholder,
PowerPoint enters the text into the title object.
The Slide Layout task pane appears. PowerPoint adds a new, empty slide after the
current slide in the Slide pane and creates a new slide icon in the Outline tab.
PowerPoint applies the default Title and Text slide layout (a title and bulleted list) to
the new slide. The status bar displays Slide 2 of 2.
2 Type your desired text.
Notice that the new slide and the new title appear in the Outline pane when you
create them in the Slide pane. PowerPoint lets you work directly in the Slide pane and
Outline tab to enter your ideas.
3 Close the Slide Layout task pane.
Illustration shows how to insert/add a new slide using the
Insert menu.

Click here to
insert/add new slide
Illustration shows how to insert/add a new slide using the
tool bar.

Click here to
insert/add new slide
5. Inserting Clip art or object

1. Go to Insert Menu, and point to Picture then click Clipart.

Clipart will be display in the task pane.
2. To select clipart, click on the task pane search engine
box and type the desired clipart/s.
3. Then click GO button to search the desired clipart/s.
4. To insert the clip art/s, just click the selected clipart/s.
Clipart/s will automatically insert in your slide work area.
Illustration shows how to insert/add clip art/s.

Click here to
insert/add clip art/s
Selecting or deselecting an Object or Clipart

To select object. Click the visible part of the object with

the pointer, and you will know that the object was
selected when the resizing handle appears around it.
To select an object, click the pointer anywhere I the
screen, or hold down the shift key as you click the object.
And the resizing handles disappear.
To delete the object, select the object and press the
delete key, or go to Edit menu and click clear.

Resizing handles
To resize the Object/Picture

Click or Select the Object.

Click without releasing on one of the resizing handle.
The mouse pointer changes to cross two-headed arrow
pointer
Drag the two-headed arrow pointer, and release the
mouse.
6. Setting Slide Transition

Open your save presentation, or you could make a new

presentation.
Click the Slide Show Menu and click to choose a slide
On the Slide Transition – task pane, select by clicking the
Slide Transition effect arrow down and choose from a different
type of slide transition effects.
Select the modification of the transition to speed and sound.
Select the advance slide to: on mouse click or automatically
after and choose to apply the transition.
Illustration shows how to select slide transition.

Click here to select

transition
7. Animate Title text, Subtitle text and Clip art/Pictures

Open your last presentation.

Display your slide in Slide view.
Click the Title text/picture/s/ clipart/s (where you have
typed your name) and the select box will appear. Or
highlight the text if the blinking insertion point appear.
Click the Slide show menu and point to Custom
Animation and click to Add Effect button-task pane.
Select Entrance option and click to more effects to
display the dialog box that shows the entrance effects.
Select your desired effects.
On the Add Effect button, you can also choose your text
emphasis, exit and motion path effect/s.
Then click Save button or CTRL+S to save the
presentation effect/s applied.
Illustration shows how to select text/ clipart/s/ picture/s
entrance effect/s.

Click here to
choose entrance
effect/s
Illustration shows how to select text/ clipart/s/ picture/s
emphasis effect/s.

Click here to
choose
emphasis
effect/s
Illustration shows how to select text/ clipart/s/ picture/s exit
effect/s.

Click here to
choose exit
effect/s
Illustration shows how to select text/ clipart/s/ picture/s
motion path effect/s.

Click here to
choose motion
path effect/s
8. Viewing your presentation

There are 3 ways to view your presentation.

1. Click to Slide Show menu and select view show
option.
2. Press F5 from the function keys.
3. Or click to the slide show button from the view
buttons or press SHIFT+F5. (Be sure to start with
slide 1 before clicking the Slide Show view.)
Illustration shows the first option to view the presentation.

Click here to
choose View
Show
Illustration shows the second option to view the
presentation.

F5 Press here to
apply View Show
Illustration shows the third option to view the presentation.

Click here to
choose View
Show