Workshop: PM Structure

April 26, 2006

Agenda
Introductions Project Overview Plant Maintenance Project Timeline Future Blueprinting Sessions Discussion of Plants and Functional Locations Preview of Next Blueprinting Session Other Discussion

Project Overview
Implement SAP Plant Maintenance system
Provide integration with FI, HR, and MM

Allow enhanced scheduling and planning for work assignments Provide work scheduling as well as management reporting tools Accommodate the use of mobile technology to reduce paperwork Improve automated updates to customers about the status of work Implement a Preventive Maintenance system for buildings, areas, and equipment Utilize standard SAP functionality to collect utility usage and cost information for recharge calculations

Project Timeline

What is the Plant Maintenance structure?

Plants
The Maintenance Plant

This represents the physical facility. This is the entire UK campus: buildings and grounds.

It is also represents the place where maintenance materials are kept.

The Planning Plant

This is organizational in nature. It provides a way to group the people and tasks into an organizational unit: Main Campus PPD, Medical Center PPD, Utilities, and Housing. The work groups are grouped by plant. The task lists (maintenance procedures) are also associated with a Planning Plant. Certain system security is organized by plant.

What is the Plant Maintenance structure?

The Functional Location Structure
A Functional Location represents the next level of detail below the plant in SAP Plant Maintenance Typically models areas and then buildings

The highest level would be the campus (ex. UK) The next level would be the responsible organization (ex. PPD, MPP, HOU) The third level is the building (ex. 0005) This results in a Functional Location name: UK-PPD-0005 The fourth level is room (ex. 210A) The lowest level Functional Location: UK-PPD-0005-210A

What is the Plant Maintenance structure?

How is the Functional Location Structure used?
Maintenance repairs and work requests are written referencing these functional locations. Work orders may be listed by functional location or rolled up to the organizational area. Accounting information for chargeback is automatically assigned to the work order from the functional location. (This may be overridden if required.) Statistical reporting will provide summary work order counts and costs at the functional location or organizational level(s) above it. Equipment may be assigned to a functional location.

Proposed Plants
Maintenance Plant
The University has already established UK00 as the primary plant for purchasing and storing materials. This will be the Maintenance Plant in the Plant Maintenance module.

Planning Plants
There is a logical division between the work groups for Main Campus PPD, Medical Center PPD, Utilities, and Housing. The proposal is to establish the planning plants CPPD, MPPD, UTIL, and HOUS (there is a 4 character software limitation). The Planner Groups are plant-specific. These are used to group orders and typically relate to a supervisor group or trade.

Proposed Planner Groups

Campus Physical Plant (CPPD) REN Minor Renovations PNT Paint Shop CRP Carpentry/Masonry

ENG Engineering Services

ELE Electric ELC Electronics HVC HVAC/Sheet Metal PLB - Plumbing

TRK Trucking/Recycling
GND Grounds GAR Garage CUS Custodial OPR Building Operators

CAB Cabinet
HTG Heating/Cooling

Proposed Planner Groups

Medical Center Physical Plant (MPPD) REN Renovations CON Controls ENG Engineering

CUS Custodial ANX Annex HOS Hospital PRV Preventive Maintenance TRK - Trucking

Proposed Planner Groups

Housing (HOUS) UND Undergraduate GRD Graduate PNT Paint

CUS Custodial KEY Key Shop RES Resnet MOV - Movers

Proposed Functional Location Structure

Four primary levels:
Campus: UK Organization: PPD, MPP, UTL, HOU Building: Four digit number: 0005, 0293, 0009, etc.

Room: 210, 210A, 101, 15, etc.

This results in Functional Locations such as:

Main Campus: UK-PPD-0005-210A Medical Center: UK-MPP-0293-101 Housing: UK-HOU-0009 Utilities: UK-UTL-CHIL

Topics For Next Blueprinting Session

Determine Maintenance Work Requests Notifications Types Priorities Work Centers (Shops/Groups) Processing without Orders Codes for Damages, Causes, and Activities Communications to Originator and Worker