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General Ledger Accounting with Funds Management


SAP Best Practices for Public Sector US V1.603

Scenario Overview 1
Purpose and Benefits:

This General Ledger Accounting scenario provides evaluation, implementation, and support for the external accounting processes in ERP integrated with budgeting scenarios


Financial transactions are posted against budget records

Key process flows covered

Posting General Ledger Accounts Documents General Business Processes Displaying a Document Displaying and Changing Line Items Displaying Balances Displaying the Compact Document Journal Displaying the Document Journal Displaying G/L Balances (List) Reversing a Document Individual Reversal Reversing a Document Mass Reversal Recurring Entries Processing a Recurring Entry Document List of Recurring Entry Original Documents Carrying Out Recurring Entries Account Maintenance: Automatic Clearing Account Maintenance: Manual Clearing

SAP 2008 / Page 2

Scenario Overview 2
SAP Applications Required:

EhP3 for SAP ECC 6.0 FM-BCS FI General Ledger Accountant Finance Manager

Organization roles involved in process flows

SAP 2008 / Page 3

Scenario Overview 3
Detailed Process Description:
General Ledger The central task of G/L accounting is to provide a comprehensive picture of external accounting and accounts. Recording all business transactions (primary postings and settlements from internal accounting) in a software system that is fully integrated with all the other operational areas of a company ensures that the accounting data is always complete and accurate. The SAP FI General Ledger Accountant has the following features: Automatic and simultaneous posting of all subledger items in the appropriate General Ledger Accountant accounts (reconciliation accounts) Simultaneous updating of General Ledger Accountant and cost accounting areas Real-time evaluation of and reporting on current accounting data, in the form of account displays, financial statements with different financial statement versions and additional analyses. The General Ledger Accountant serves as a complete record of all business transactions. It is the centralized, up-to-date reference for the rendering of accounts. Actual individual transactions can be checked at any time in realtime processing by displaying the original documents, line items, and transaction figures at various levels such as: Account information Journals Totals/transaction figures Balance sheet/profit and loss evaluations

SAP 2008 / Page 4

Process Flow

SAP 2008 / Page 5