Time Management and Organizational Skills

Welcome! Facilitator: Tracy Laycock

Trainer and instructional designer for Briljent Facilitating classroom training and webinars for 20 years.

Supplemental Resources CCLC Web site Leadership Academy Courses in On Course

Working in Different Environments

Different Working Environments Central Offices Main or Satellite Offices Virtual Offices

Working in Different Environments Benefits of Each

Central offices Main or satellite offices Virtual offices

Working in Different Environments Challenges of Each

Central offices Main or satellite offices Virtual offices

Increasing Efficiency How can you increase your efficiency each day?

Reducing Stress

Causes of Stress

What causes stress?

Internal sources External sources

What is stressful for you?

Effects of Stress

Cognitive Symptoms
Memory problems Inability to concentrate Poor judgment Seeing only the negative Anxious or racing thoughts Constant worrying

Physical Symptoms
Aches and pains Diarrhea or constipation Nausea and/or dizziness Chest pain and/or rapid heartbeat Loss of sex drive Frequent colds

Emotional Symptoms
Moodiness Irritability or short temper Agitation and inability to relax Feeling overwhelmed Sense of loneliness and isolation Depression or general unhappiness

Physical Symptoms
Eating more or less Sleeping too much or too little Isolating yourself from others Procrastinating or neglecting responsibilities Using alcohol, cigarettes, or drugs to relax Nervous habits (e.g., nail biting, pacing)

Reducing Stress

Reduce your stress through:

Time Management Organization Delegation

Planning and Prioritization

Organize and Prioritize

Prioritize your tasks

Where do the majority of your tasks fall on the chart?
Urgent Not Urgent

I Important and Urgent

III Urgent, but Not Important

II Important , but Not Urgent

IV Not Urgent and Not Important

Not Important

Important

Organize and Prioritize

Quadrant I
Immediate Attention Required
Urgent Not Urgent

I Important and Urgent

III Urgent, but Not Important

II Important, but Not Urgent

IV Not Urgent and Not Important

Not Important

Important

Organize and Prioritize

Quadrant II
Requires attention, but not yet critical
Urgent Not Urgent

I Important and Urgent

III Urgent, but Not Important

II Important, but Not Urgent

IV Not Urgent and Not Important

Not Important

Important

Organize and Prioritize

Quadrant III
Nice to do
Urgent Not Urgent

I Important and Urgent

III Urgent, but Not Important

II Important, but Not Urgent

IV Not Urgent and Not Important

Not Important

Important

Organize and Prioritize

Quadrant IV
These activities are time eaters
Urgent Not Urgent

I Important and Urgent

III Urgent, but Not Important

II Important, but Not Urgent

IV Not Urgent and Not Important

Not Important

Important

Increase Effectiveness

After organizing and categorizing tasks, prioritize tasks Develop new skills
Time Sense Goal Setting Time Planning Recognize Procrastination

Celebrate your accomplishments

Organize and Prioritize

Plan your work, then work your plan

The to-do list Assess your tasks Plan for the unplanned

Technology and Tools Microsoft Outlook Basics to Manage Your Days

E-mail management Calendar management Task management

Technology and Tools E-mail Management

Creating folders Setting rules

Technology and Tools Creating Folders

Technology and Tools Creating Folders

Technology and Tools Creating Folders

Technology and Tools Creating Folders

Technology and Tools Setting Rules

Technology and Tools Setting Rules

Technology and Tools Calendar Management

Setting an appointment Updating and deleting an appointment

Technology and Tools Setting an Appointment

Technology and Tools Setting an Appointment

Technology and Tools Inviting Others to the Appointment

Add comments or instructions here

Technology and Tools Updating and Deleting an Appointment

Technology and Tools Task Management

Entering Color coding

Technology and Tools Entering Tasks

Technology and Tools Entering Tasks

Technology and Tools Entering Tasks

Technology and Tools Entering Tasks

Technology and Tools Flagging E-mails

 Thank you for your time. We look forward to your participation in future webinars. Remember to access the CCLC website or the Leadership Academy Course in On Course to find resources and a link to a survey about this session.