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The document discusses implementing a prepaid electronic canteen card (EC card) system at Mary the Queen College in Pampanga, Philippines. It aims to address issues with the current canteen payment system such as long lines, lack of billing accuracy and efficiency. The proposed EC card system would allow faster payments by swiping a card, securely store billing information digitally, and ensure users pay their bills. The system would benefit students, teachers and canteen employees. It would streamline the canteen's operations and billing process while providing a convenient payment method for users.
The document discusses implementing a prepaid electronic canteen card (EC card) system at Mary the Queen College in Pampanga, Philippines. It aims to address issues with the current canteen payment system such as long lines, lack of billing accuracy and efficiency. The proposed EC card system would allow faster payments by swiping a card, securely store billing information digitally, and ensure users pay their bills. The system would benefit students, teachers and canteen employees. It would streamline the canteen's operations and billing process while providing a convenient payment method for users.
The document discusses implementing a prepaid electronic canteen card (EC card) system at Mary the Queen College in Pampanga, Philippines. It aims to address issues with the current canteen payment system such as long lines, lack of billing accuracy and efficiency. The proposed EC card system would allow faster payments by swiping a card, securely store billing information digitally, and ensure users pay their bills. The system would benefit students, teachers and canteen employees. It would streamline the canteen's operations and billing process while providing a convenient payment method for users.
BACKGROUND Presented by : Vanessa Halili Leslie Ann Bucud Aileen David Melissa Tungul Judy Rose Sunga Beverly Martin PREPAID ELECTRONIC CANTEEN CARD (EC CARD) FOR MARY THE QUEEN COLLEGE, PAMPANGA, INC. Introduction
Canteen Issues Having a hard time of paying No specific information about changes of the amount Assurance of payment of each costumer Poor Facilities Electronic Canteen Card (E.C. Card) IN EXCHANGE MEAL STUBS
Statement of the Problem The general problem on how the canteen can lessen the time of users paying bills for their food. And also accuracy and efficiency of the canteen management. Specific Problems 1. How can the proposed study make the canteen payment faster? 2. How to store, keep and retrieve information of bills easily? 3. How to secure the billing information being stored from unauthorized person? 4. How can the proposed study be affordable and portable for the students, teachers and employees? 5. How can the proposed study provide an information regarding the payments of exact amount in bills of the users?
Objective of the Study The general objective of the study is to provide an upgraded system for canteens in order to say competitive and makes efficient use of the advance technology for the betterment of school facilities. These are the specific objectives: 1. The proposed study will make the canteen payments faster by providing an automated machine. The machine used in the Electronic Billing system is like ATM wherein the purchase of the food can be done by simply swiping the card into it. 2. The proposed study will make a database where information of bills are stored and also can be retrieved to reduce manual effort in storing and retrieving such information.
3. The proposed study will provide a security module to secure the system and information that are being stored in the database from unauthorized user. 4. The proposed study will provide a unique and easy to carry electronic card that can be replaceable once lost . The canteen management will decide about the specific discount for the users. 5. The proposed study will lessen the number of users not playing their food because of the automated machine that will ensure the payment of the users are recorded once they ordered. Locale Students Employees of Canteen Researchers
Significance of the Study
Scope of Delimitation Scope The scope of the system covers the billing system of the food. It focuses on the process of billing of the resources in order to save time and effort in the part of the uses who are paying. The system is created to help in billing process and to store billing records in the database for the records and financial balances of the management. Availing of E.C. Card is done upon the first week of school year. For the students, they must present their ID and registration form while ID and employee records for the employees and teachers. The first name and surname of the users together with the unique logo and code is encrypted in the EC Card to prevent unauthentic cards.
ELECTRONIC CANTEEN CARD (EC-CARD)
VANESSA P HALILI *STUDENT SAMPLE OF EC-CARD MADE BY THE RESEARCHERS This card is non-transferable and entitles the card holder to the privileges accorded to all Electronic Canteen Card System members. The use of the card is governed by the terms and conditions specified in the application form which the holder agrees to abide.
The system is prepaid thats why users are obliged to load their accounts in Electronic Canteen Loading area and deposit money to the Cashier teller. Once the card is lost, the user can talk to the cashier teller about the availing of new card. The new card contains the exact amount left in their old account. The system has the database thats why all the records are secured and accurate. The personnel who operate the system will be given 3 trials only to open the password of the system for security purposes. The IT expert will be needed in case of emergencies like over trial of the personnel to open the accounts of the users.
DELIMITATION EC CARD is intended for the canteen management of Mary the Queen College Pampanga, Inc. purposes only. It cant be used for the purchase of school supplies, paying of tuition fees, department shirts, etc. It is made for canteen purposes only. The E.C. Card is valid until the students are studying at MQCPI. Upon enrolment, the users can reactivate their accounts if they still want to avail the card. Renewal can be held when the card is already expired. With regards to the policies implemented for the system, once the user did not follow the rules and regulations of the canteen management, their respective cards will be hold and the remaining balances will be forfeited.
*The advantage of the system is only for the users who presented the card. Otherwise, if the user doesnt have the card, he/she cannot able to use the system and the discount on the items purchased.
*The regular customer without premium card will pay for the regular rate and buy at the other side of canteen which is intended for the unsubscribed EC card users.
*Once the EC Cards balance is empty, the user cant able to purchase the food because the system will automatically display the balance and the items price in the automated machine which can also provide a receipt depends upon the request of the user. If there are complains and other negative reactions about the system, the management of the canteen will take charge of it not the school president or officers.
*The management doesnt cover the making of the cards. There will be a specific manufacturer chosen by the management to produce EC Cards wherein they deliver the cards in bulk. The management will store the excess canteen cards for further use or unexpected and transferees will register to the system.
*The operation of the electronic canteen card system will be interrupted whenever there is an electricity shortage and brown out. In that case, the management may prefer to operate the EC card system manually. If the user didnt bring any form of money and trap into the state wherein the system is off due to some circumstances, the management must provide a book wherein purchases may be listed.
*Once the user purchase a food and he/she is not inform with his/her balances, the amount of food will be deducted automatically once the system is already available. Furthermore, the user will be send to the Office of the Students Affairs, OSA if he/she didnt pay the amount within 5 days. OSA will give specific punishment to the user in order to guide him/her with regards to his/her behaviour and actions.
*The balances of the user who has indebtedness in the management will be posted in the bulletin just to inform them in case they didnt know. The use of ID will be needed when purchasing food during brown out. Uninterruptible power supply (UPS) or battery/flywheel backup, is an electrical apparatus that provides emergency power to a load when the input power source, typically mains power, fails.
*A UPS differs from an auxiliary or emergency power system or standby generator in that it will provide near- instantaneous protection from input power interruptions, by supplying energy stored in batteries or a flywheel. The on-battery runtime of most uninterruptible power sources is relatively short (only a few minutes) but sufficient to start a standby power source or properly shut down the protected equipment. It is typically used to protect hardware such as computers, data centers, telecommunication equipment or other electrical equipment where an unexpected power disruption could cause injuries, fatalities, serious business disruption or data loss. UPS units range in size from units designed to protect a single computer without a video monitor (around 200 VA rating) to large units powering entire data centers or buildings. The world's largest UPS, the 46-megawatt, The observations and information being gathered by the researchers, especially those from the survey conducted, suggest for a new automated billing system in the canteen. The research findings revealed the necessary to improve the present system, thus, fundamental reforms must be implemented in order to attain a smooth operation in the financial transactions with the students. The researchers recommend the following: An automated system with an appropriate program on high tech billing system must be installed. The canteen management must also have its own supplies and equipment that are sufficient for the Loading Station of EC Card. The users will be guided regarding the use of the system once the EC Card is implemented. There must be brochures given to the users for them to understand more about the use and the policies given by the management. The canteens cashier shall be divided into two wherein one is for the subscribed electronic card users and the other one is for the regular customers who didnt avail the card. The Loading Area is separated to the Purchase area.
RECOMMEMDATION
The canteen area must be organized to ensure that records on the electronic canteen card machine are properly kept and maintained. It is necessary that the system is safe and secured in order to prevent problems in the confidential records of the users accounts. The canteen management must be the one responsible for everything. The school will provide permissions to the management to provide policies and guidelines regarding the payment and loading of accounts to avoid conflicts and arguments. The management shall ensure that students are knowledgeable of the policies so as to ensure compliance. The canteen must also be opened during class hours where transactions might possibly occur (e.g. 8:00 am to 6:00 pm). The management needs to hire personnel to assume the other responsibilities of the accounting officer. The management must be consisting of at least 5 employees for the system to operate the EC Loading Area, cashier wherein the payments are held and the IT expert for the database and the editing of the changes in price and the information of the users. The working time of the employees are shifted into number of days. Once the employee is absent, the canteen management may assign one personnel that knows how to operate the system. With the new system, the efficiency in question of the management and its personnel will be resolved.
The adoption of the study in new billing system for canteen will help the schools collection process to be accurate, secured, and fully developed to meet the needs of the school and the students. This will also help the canteen management to cater better service. The study of the automated billing system is open to be used as reference material for interested parties who are undertaking similar studies. The proponent is also open for improvements on its proposal to take into future changes in technology. The study of the automated billing system for the canteen is now ready for implementation.