Engineering Staff College of India

April 2014
Introduction to SAP ERP
ERP
2008 by SAP AG. All rights reserved.
2
What are Enterprise Resource Planning (ERP)
Systems?
Incredibly large, extensive software packages used
to manage a firms business processes.
Standard software packages that must be configured
to meet the needs of a company
Database programs with the following functions:
Input
Storage/Retrieval
Manipulation
Output
28,610+ Tables in SAP
ERP
2008 by SAP AG. All rights reserved.
3
Who are the big ERP vendors?
SAP, the German juggernaut
Systeme, Anwendungen, Produkte in der
Datenverarbeitung, or
Systems, Analysis and Products in Data Processing.
Dont be a sap!
Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)
Microsoft Great Plains, aimed at smaller companies
SAP Business One is competing product
SAP R/3 Enterprise
2008 by SAP AG. All rights reserved.
4
FI
Financial
Accounting
CO
Controlling
Workflow
PP
Prod.
Planning
SD
Sales &
Distrib.
MM
Materials
Mgmt.
QM
Quality
Mgmt.
PM
Plant
Maint.
HR
Human
Resources
AM
Asset
Mgmt.
PS
Project
System
SAP R/3 Enterprise
2008 by SAP AG. All rights reserved.
5

Oracle
DB2
MSSQL
SAP can use a
number of
database programs
to actually store
the data.
A typical manufacturing company
2008 by SAP AG. All rights reserved.
6
Manufacturing
Process
Inputs Outputs
FI
CO
Material
Master
Vendor
Master
Pricing
Cust.
Master
Pricing
Basic
Data
Calendars
Currencies
2008 by SAP AG. All rights reserved.
7
USER PCs
USER PCs
Application
Server
Application
Server
Application
Server
Application
Server
Database
Server
Three-tier Client/Server Architecture
2008 by SAP AG. All rights reserved.
8
User PCs
Database and
Application
Server
Two-tier Client/Server Architecture
(configuration typical for training)
Clients in SAP R/3
2008 by SAP AG. All rights reserved.
9
What is a client?
A way to separate data in the system
In some ways, a separate database
Also, a table entry
Field
Mandt
201
201
201
202
202
Column (attribute)
Row
(Record)
Client
2008 by SAP AG. All rights reserved.
10
SAP 5 Server
Client 501
01 Fitter Snacker
02 Fitter Snacker
03 Fitter Snacker
99 Fitter Snacker
Client 502
01 Fitter Snacker
02 Fitter Snacker
03 Fitter Snacker
99 Fitter Snacker
Client 503
01 Fitter Snacker
02 Fitter Snacker
03 Fitter Snacker
99 Fitter Snacker
Client setup for a hypothetical
company
2008 by SAP AG. All rights reserved.
11
To log on to an R/3 system with the SAP Gui, you need
the proprietary SAP Gui (Graphical User Interface)
software loaded on your system and an internet
connection
Account on
SAP R/3 System
at hosting site
Internet Connection
PC with SAP Gui
Logging On SAP GUI
2008 by SAP AG. All rights reserved.
12
First, you need to tell the SAP Gui which system you
want to log into:
If you dont have
any systems defined,
click on New Item
SAP GUI Configuration
2008 by SAP AG. All rights reserved.
13
Text description (free)
Address of system (e.g.
sapd.umsystem.edu)
SAP Router usually
not required
R/3 System Selected
System Number
Frequently 00, but not always
System ID
Logical name of system
System Definition (provided by UCC)
Configured SAP Gui
2008 by SAP AG. All rights reserved.
14
Select System:
double-click or
Logon button
2008 by SAP AG. All rights reserved.
15
Enter Client

Enter User (R/3 Account)

Enter Password (R/3 Account)

Dont worry about language
English will default in
Logging On
2008 by SAP AG. All rights reserved.
16
On the first time logging in to
a new account, you will have
to change the passwordtry
To remember your new
Password WITHOUT WRITING
IT DOWN!

Then a message or two

Then . . . .
Logging On ...2
2008 by SAP AG. All rights reserved.
17
SAP Easy Access
Master Data Entry
Transaction Data Entry
Success !!
Implementation Guide (IMG)
2008 by SAP AG. All rights reserved.
18
Where Configuration
Takes Place
Data Types
2008 by SAP AG. All rights reserved.
19
Master Data
Data that is relatively stable
Materials, Customers, Vendors
Transaction Data
Data that is relatively temporary
Stored at various stages of a business process
Customer orders, purchase orders, production orders,
customer payments
Transaction Data
2008 by SAP AG. All rights reserved.
20
Transactions flow down
the river of time