Guatemala, Julio-2011

Marcela Elizondo
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Who needs Visitor Management?
EVERYONE: Paper visitor logs just dont cut it anymore

Only capture limited information (visitor name, date and time)
Information often not legible or even checked (ever write
Mickey Mouse in a paper log to see if anything would
happen?)
Impossible to analyze visitor data; in emergency, no quick
way to know who is still in the building
Data is not confidential (easy to look at previous pages, scan
the list for competitors, who they visited, how long they
stayed, etc.)
Handwritten badges look cheap, easy to forge/duplicate
Gives visitors a very weak image of security
No opportunity to integrate with access control system for
tighter security

3
About EasyLobby
100% focused on Visitor Management Systems
(software, peripherals, badges)
Thousands of customers worldwide, from Fortune
2000 companies to government agencies, hospitals,
universities, multi-tenant buildings, and K-12 schools.
Multiple awards within the security industry
Recognized market leader in our space
In business for over 13 years

4
Benefits of Using EasyLobby

EasyLobby SVM
TM
(Secure Visitor Management)
Provides:
Streamlined check-in process (<20 seconds)
Accurate, detailed visitor information captured
from ID scan (drivers license, passport or
business card), with photo and signature
capture
Database enables extensive reporting/analysis
Visitor information is confidential
High quality, professional looking badges printed
in seconds (full color, black & white thermal, or
hard card)
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Benefits of Using EasyLobby (con)

EasyLobby SVM
TM
(Secure Visitor Management)
Provides:
An atmosphere of tighter security
Presents a more professional image to visitors,
prospective employees, partners, etc.
Tight integration with over 35 access control
systems (for granting temporary card access to
visitors/contractors directly from the EasyLobby
visitor form)
Visitors and employees feel safer

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EasyLobby Integration Advantage
Easy integration to over 35 access control
systems
Keeps secure areas secure by issuing access
only when appropriate
Automatically removes access at predefined
time
Lobby desk only needs to learn one interface
Access Control Systems
AMAG DVTel Johnson Controls
Amano Galaxy Kantech
Apollo GE Diamond II Keri Systems
Brivo GE Facility Commander Keyscan
Cansec GE Picture Perfect Lenel
Cisco GE FCWnX LG
Continental Hirsch Matrix
Delta Controls (under development) ICT (Integrated Control Technologies) Protg Maxxess
Digital Horizon IDenticard MDI
DSX IEI / Linear Corp. Northern
Pacom Schneider Electric Continuum Sonitrol
ProWatch Schneider Electric I/NET Seven Synergistics
RBH Sielox Software House C-Cure 9000
RS2 Software House C-Cure 800 S2
GE Facility Commander Integration
You must create some or all of the Access Rights in Facility Commander depending on what values
it can take based on the mapping rule selection.

Access Right Default If the Access Right Map Field is set to Default, the trigger
will always use this value as the access right to assign to the person in Facility
Commander. The initial value is Visitor.

Facility Map Field If set to Default, the trigger will use the number in the Facility
Default field as the facility. If this field is set to Site Name, the trigger will use the
site name of the visitor site as the facility.

Delete on Check Out Check this to delete the visitor record from Facility Commander
when the visitor is checked out from EasyLobby. If unchecked, the integration solution
will mark the card Suspended in Facility Commander but retain the visitor and card
record.

Note: the access right that is formed according to the above rules must match an
existing access right in the Facility Commander system. If it does not match, no person
and badge will be created. This allows you to selectively control what visitors may be
granted access privileges within Facility Commander.
Send Photo Check this box if you wish to transfer the visitor
photo from EasyLobby to Facility Commander.

Image Files Pathname Enter the path on the system where
the image files will be stored, typically C:\Program
Files\GE\FCWnx\Images\.

To send the photo, you must make sure that the NT account
running the SQL Server has write and delete access to the folder
specified in this section.
Photo Images
GE Facility Commander Integration
Hardware Options
eAdvance Option
EZL-EAWEB Eadvance Web Pre-Registration; One License per Server
EasyLobby SVM Mobile
I deal for guard gate and guard shack deployments (high
security facilities, warehousing and distribution facilities,
manufacturing and power generating plants,
gated communities, etc.)

Perform fast data capture and check-in at the vehicle
window; avoid multiple trips to/from the guard shack

Minimum typing required (license read populates the
visitor form fields automatically in 1-2 seconds)

Very easy to learn and use
EasyLobby
Electronic Visitor Management
Welcome to the EasyLobby Tutorial.
This tutorial covers the major features of SVM

9.0.
After completing this tutorial you will be able to do
the following:
Check in Employee as a visitor
Pre-register visitors
Visitor Alerts
Select and customize a badge
template
Add reasons for visits
Check in and out a package
Loan Assets out
Select Security Settings
Run reports

Check in visitor by:
Scanning a business card
Reading a drivers license
or manually entry
Take a photo of the visitor
Capture the visitors signature
Print a Badge for the visitor
Notify the employee of the visit
Check out visitor
Check in returning visitors

EasyLobby
Electronic Visitor Management
In twenty seconds or less,
a visitor can be professionally checked-in
and
a high-quality visitor badge automatically
printed!
EasyLobby Demonstration
Check in visitor
Business Card Scan
Drivers license read
Manually enter visitor
Print Badge
Check out visitor
EasyLobby SVM Screen Layout
Icons
Toolbar
Visitor and
Package Views
The views you had open
when you closed
EasyLobby will be present
the next time you open
EasyLobby.
EasyLobby Icons
Auto
Dialer
Open
existing
visitor
database
Email notification to
employee of visitor
New
Visitor
Print
Badge
Check
visitor in
Check
visitor
out
Visitor
Grid
View
Sign in
View
Business
Card View
Full
View
Reason
View
Employee
View
Package
Detail
Package
Grid View
Photo
Thumb
-nail
Product and database, site,
station, operator names
Returning
Visitor
Visitor from
Same Company
Employee
Grid View
Merge
Card
Data
Current
Visitor
Report
Visit
History
Report
Asset
Form
Asset Loan
Grid View
Panic
Message
EasyLobby Visitor Views
EasyLobby provides four views of your
visitor log
Grid View
Sign In View
Business Card View
Full View
Grid View
Grid View
Shows visitor information in a
spreadsheet-like view
Allows you to see all visitors at once
Visitors still checked in are indicated
with a blue arrow in a green circle
Visitors who have checked out are
indicated with a black arrow in a red
circle
Sign In View
Sign In View
Allows you to enter and shows the
visitors name, title, visitor category,
reason for visit, employee visited, and
check-in and checkout times.
Shows the same information as a sign-
in book.

Business Card View
Business Card View
Shows the same information as the Sign
In View plus contact information for the
visitor.
Shows all the text captured by the
Corex CardScan business card scanner.

Full View
Full View
Shows all information for the visitor.
Access to visitors photo and/or
signature.
Views may be restricted based on user
level.

Checking in a Visitor
When a visitor enters the building,
record the visit in EasyLobby.
Visitor information can be recorded by:
scanning a business card/Drivers license,
or
reading a Drivers license, or
by manually entering the information into
EasyLobby.
Scanning a Business Card
Scan via ScanShell or CardScan 600cx
The business card will automatically scan
when placed in the ScanShell (CardScan
must be set to enable auto scan).
A visitor record is automatically created
with the information from the business
card
Print the badge and the visitor is
automatically checked-in
Reading/Scanning a
Drivers License
You must have a Drivers License
Reader/Scanner (Intelli-Check or ScanShell)
Swipe or scan the Drivers license through
the license device
A visitor record is automatically created
with the information from the license
Print the badge and the visitor is
automatically checked-in
Manually Checking in a Visitor
Use the New Visitor Icon
A visitor view appears

Manually Checking in a Visitor
Enter the visitors name, Company,
Title, and choose the reason for the
visit, and the employee they are visiting

Manually Checking in a Visitor
Choose a Category for the visitor
Categories are added from the
EditCategories menu by an administrator

Manually Checking in a Visitor
You may view the Badge before printing it
Printing the Badge automatically checks in
the visitor
You may also manually Check In the visitor
without printing a Badge

Manually Checking in a Visitor
The visitor is checked in!
Notifying the Employee
Use the Email Employee icon to notify
the employee that they have a visitor
Must have MAPI compliant Email system on
computer or use built in mail component
Use the Auto Dialer icon to auto dial the
phone number of the employee to tell
them they have a visitor
Must have auto dialer and phone line set up on
the computer
Notifying the Employee
Will automatically open a
preformatted email to the employee
notifying them of the visitor
Email text can be modified
Taking the Visitors Photo
Scan or manually enter the visitor
Need to be in the Full View for the
visitor
Need camera attached to PC
Use Take Photo button under the Photo
tab
Taking the Visitors Photo
The Photo Capture
window appears.
To take a photo, click
the Capture Photo
button.
To load a photo from a
file, choose FileLoad
from the menu.
Taking the Visitors Photo
Photo is now attached to visitors
record
Print badge/check in as usual
Capturing the Visitors
Signature
Scan or manually enter the visitor
Need to be in the Full View for the
visitor
Need Topaz signature capture
device attached to PC
Use Get Signature button under the
Signature tab
Capturing the Visitors
Signature
Get Signature dialog
Have visitor sign pad, will show in white
area
Accept or Decline signature
Capturing the Visitors
Signature
Can associate a document that they
need to sign
Signature is now attached to visitors
record
Print badge/check in as usual
Checking in Returning Visitors
Use the Returning Visitor Icon
The Returning Visitor window appears




Checking in Returning Visitors
Enter information for the returning
visitor and click Find
Matching records are found choose
the desired visitor and click OK
Checking in Returning Visitors
A new record with all the visitors
information appears for the visitor
Make any desired changes
Print badge/check in the return visit


Checking in
an Employee as a visitor
From the menu select VisitorVisit by Employee
The Visit by Employee window appears
Enter information and click Find
Matching records are found choose the
desired employee and click OK
Checking in
an Employee as a visitor
A new record with the employees
information appears for the visit
Make any desired changes
Print badge/check in the visiting
employee


Pre-registering Visitors
Enter the new visitor as usual
Select the Pre-Register button

Pre-registering Visitors
The PreRegister screen appears
Enter the arrival, & departure dates and
check in location
Select OK
Pre-registering Visitors
The visitor is now pre-registered

Checking in
Pre-registered Visitors
To see a list of pre-registered visitors
choose VisitorsLookupPreregistered
Visitors from the menu

Checking in
Pre-registered Visitors
The Pre-registered visitors are shown
on the Grid View
Double click the desired visitor for the
Visitor view (sign-in, business card, or full)
Print badge/check-in the visitor
Checking Out Visitors
Ways to check out a visitor:
1) Manually
2) Quick check out
3) Bar code scanner
4) Drivers license reader

Checking Out Visitors
1) Manually Check out a visitor
Locate the visitors record and open in a
visitor view
Select the Check Out button
The visitor is checked out

Checking Out Visitors
2) Quick Check Out
Use a badge template that shows the
visitors custom ID, which is automatically
assigned by EasyLobby
Select the Quick Out button
The Quick Out screen appears

Checking Out Visitors
Enter the custom ID from the badge
Select the Check Out button
The visitor is checked out
Checking Out Visitors
3) Bar code scanner
Use a badge template that shows the bar
code for the visitors custom ID
Must have a bar code scanner
Scan the bar code on the visitor badge
The visitor is automatically checked out


Checking Out Visitors
4) Drivers license reader
Security setting for Enable drivers
license scan for check out must be set
Must have a drivers license device
Scan the drivers license
The visitor is automatically checked out


Self-Registration
In Self-registration visitors can:
scan their business card,
enter their information,
take their own picture, and
print their own badge
Log into system as the Self-
Registration user (may need to add this user)
Visitor Alerts
Visitor already checked in
Usually indicates that the person did not check
out when they left from their previous visit.
You may check out the previous check in, and/or
cancel or proceed with the check in.

Visitor Alerts
Visitor matches a watch list entry

Visitor Alerts
Visitor Alert
If a visitor satisfies the conditions of an alert, when
checked in, the alert displays for the visitor.

Visitor Badges
Over 200 badge templates, including
standard Avery labels
Custom Badge Designer to make your
own badges
Can be printed on any windows
compatible inkjet or laser printer or on
a DYMO Labelwriter
Can print both or either visitor and
employee pictures on the badges
How to Select a Visitor Badge
From the menu choose Edit Badge
Printing Visitor
The Edit Visitor Badge screen appears

How to Select a Visitor Badge
1) Select the printer
and type
2) Select the type
of label
3) Select the label
stock
4) Select a
badge
template
5) Automatic
Preview of
the badge
6) Apply the
changes
7) Select
OK
Using Categories to Customize
a Visitor Badge
You can create a different badge for each
category of visitor
Add the category
Select the badge for the category
Using Categories to Customize
a Visitor Badge
From the Edit menu, select Categories
The Edit Category screen appears
Insert new category


Using Categories to Customize
a Visitor Badge
From the menu choose Edit Badge
Printing Visitor
The Edit Visitor Badge screen appears
Using Categories to Customize
a Visitor Badge
2) Choose the desired
badge template
3) Select the Options tab to
specify logo, and titles for
the badge category
1) Choose the Category
Using Categories to Customize
a Visitor Badge
2) Or use Default Options
by selecting the
checkbox
3) Click Apply and then OK to
accept changes
1) Enter desired values for
Custom Title, Second
Title, and logo
Employees
Employee information can be imported into
EasyLobby or manually entered
Employee photos can be taken at any time
or can be loaded from a disk or clipboard
You may have one photo of the employee
and up to five photos associated with the
employee (i.e. husband)
Employees
Use arrows to scroll
through employee records
Use the binoculars to find
a particular employee
record
Reason for Visit
To see a reason record
Double click on the Reason in the visitor
record or-
Choose EditReason from the menu
The Reason screen appears


Reason for Visit
Select the Insert
button to add a
new reason
Package Management
Packages are treated like visitors
Checked in when they arrive
Label printed for the package
The employee is notified that a package
has arrived
Checked out when they are picked up by
the employee

Package Management
Two Package views
Detail View
Grid View
Package Management
Detail View
Shows information for a single package
Select the Package icon
or Packages, Detail View from the menu
Package Management
Grid View
Shows visitor information in a list
Select the Package grid icon
or Packages, Grid View from the menu
Asset Management
Track Asset Loans by employees
Checked out when they leave
Label printed for the asset
Checked in when they are returned by
the employee

Asset Management
Two step process:
Create the Asset
Loan the Asset
Asset Management
Create the Asset
Select Asset-Edit Assets, from the menu
Enter information about the asset
Asset Management
Loan the Asset
Select Asset-New Asset Loan, from the
menu or the Asset icon
Enter information about the asset loan,
including the asset loaned
Reports
Report on
Visitors
Employee
Reason (Event)
Package
Over 40 reports
Report Wizard for custom reports
Reports
Choose the type of
report
Visitors
Employee
Reason (Event)
Package
Choose the report
Select OK to run the
report


To run a report, select FileReports from the menu
Reports
Enter dates for report, if required
Reports
Reports are organized by category