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Time Management - 1

























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3
SAP AG 1999
Shift
Planning
Time
Evaluation
Incentive
Wages
Time
Recording
Options in SAP Time Management
Cross-Application
Time Sheet
























4
The Time Management component offers us support in
performing the Planning, Recording and Evaluation of
employees time data by:

Creating work schedules.

Creating attendance, absence types.

Creating quotas.

Quota accrual.
Objective
























5
SAP AG 1999
Time Recording Methods
Work schedule =
Actual and
planned
Doctor's appt 11:00 14:00 2.5 hrs
Record only deviations to work schedule
Record all times
Attendance 08:00 11:00 3 hrs
Doctor's appt 11:00 14:00 2.5 hrs
Attendance 14:00 17:00 3 hrs
Recorded times =
Actual
Work schedule =
Planned
Procedure for recording actual times:-
Automatic Recording Front-end time recording system, uploaded
and proceed in SAP Time evaluation.
Manual Recording - Recorded in Attendances IT 2002.
























6
SAP AG 1999
Run
statistics
Determine
pay
Recording Employee Time Data
E
a
r
l
y


Absences
Attendances
Substitutions
Others
Payment
Manage
time
accounts
Entitlement
= n days/
hours
Entitlement
= n days/
hours
























7
SAP AG 1999
SAP Time Management: Required Infotypes
Org. Assignment
Absence Quotas
Time Recording
Info
Personal Data
Name
Date of birth
12
9
6
3
11
7 5
8 4
10
1
2
Employees
Always mandatory
For time evaluation
only
Planned
Working Time
0007
0001
0002
0050
2006
























8
SAP AG 1999
Personnel Subarea
Availability
Early
Late
Night
Off
Work schedules,
daily work schedules
Public holiday
calendar
2000 2000
Attendances/
absences
counting
Substitutions
Attendance/
absence quotas
Personnel Subareas: Control Indicators
























9
























10
SAP AG 1999
1
Employee subgroup
grouping for:
Work schedules
Time quotas
Temporary
employees
Others Salaried employees
Trainees
Others Hourly-wage
earners
Grouping for
Work Schedules
Grouping for
Work Schedules
2
Rotating shift
Normal
Flextime
Others
1
Grouping for
Time Quotas
Grouping for
Time Quotas
Employee Subgroup Groupings
























11
SAP AG 1999
Creating Work Schedules
Monthly Work Schedules Monthly Work Schedules
Work Schedule Rule Work Schedule Rule
Period Work Schedules Period Work Schedules
Day Types Day Types
Break Break
Schedules Schedules
Public Holiday
Calendar
Public Holidays
Generates Generates
Variant Rules Variant Rules
Daily Work Schedules Daily Work Schedules
Planned Working Time Planned Working Time
Infotype (0007) Infotype (0007)
Variants Variants
























12
SAP AG 1999
Work Schedules
6 6 7 7 13 13 14 14 20 20 21 21 27 27 28 28
Calendar
Working Time
Shift
6:00 a.m. - 2:30 p.m.
Flextime
7:00 a.m. - 6:00 p.m.
2000 2000
The work schedule is based on a valid public holiday calendar
























13
SAP AG 1999
Public Holidays and Public Holiday Calendar
Determine Public Holiday Classes
Personnel Time Management
Work Schedules

-> Public holidays

-> Public holiday calendar
2000 2000
CAB Company
























14
SAP AG 1999
Public Holiday Calendars
2000 2000
Pub. Holiday Calendar
New Year's Day
Epiphany
Good Friday
Easter Sunday
Easter Monday
Independence Day
Pub. Holiday Calendar
AR Argentina
AT Austria
CA Canada
DK Denmark
GE United Kingdom
MX Mexico
Personnel Subarea
Headquarters
MX Mexico
Maintain Public Holidays
With fixed date
With fixed day of week from date
Distance to Easter
is Easter Sunday
is a movable holiday
























15
SAP AG 1999
Holiday class blank Not a holiday
Holiday class blank Not a holiday
Holiday class 1 Full-day holiday
Holiday class 1 Full-day holiday
Holiday class 2 Half-day holiday
Holiday class 2 Half-day holiday
. . .
. . .
DEUTSCHE
MARK
DEUTSCHE
MARK
B
o
n
u
s
e
s
L
e
a
v
e
Determining Public Holiday Classes
affects
























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17
SAP AG 1999
Work Schedule Levels
OFF OFF
OFF OFF
N N
N N
N N
N N
N N
OFF OFF
OFF OFF
L L
L L
L L
L L
L L
2000 2000
EARLY
LATE
NIGHT
OFF
EARLY
LATE
NIGHT
OFF
EARLY
NIGHT
OFF
EARLY
LATE
NIGHT
OFF
LATE
OFF
OFF
OFF
OFF
OFF
OFF
OFF
OFF
LATE
EARLY
NIGHT OFF
Mo Tu We Th Fr Sa Su
Month(s)
Day
Work Pattern
(4 weeks)
Early shift:
6:00 a.m. to
2:00 p.m.
























18
SAP AG 1999
Daily Work Schedules and Variants
Personnel Time Management
Work Schedules
Personnel Subarea Groupings

Daily Work Schedules

CAB Company
Work Schedules
Work Schedules
Early
Daily Work Schedules
Daily Work Schedules
Late
Night
Flex
Flex A
Define Break Schedules
Define Rules for Variants
Define Daily Work Schedules
























19
SAP AG 1999
P
u
b
l
i
c

H
o
l
i
d
a
y
8 hours
4 hours
Regular daily work schedule
Variant always used before public holidays
Daily Work Schedules and Variants
























20 SAP AG 1999
Break Schedules Break Schedules
Start End Unpaid Paid After
(no. hrs)
RefTime Type 1
12:00
9:30
22:00
13:00
10:00
22:10
1:00
0:25
0:25
0:17
4.00
O
Fixed Break
Variable Break
Dynamic Break
Overtime Break
Break Schedules
























21
Fixed breaks: These are defined for a certain time
period and can only be used by employees during
this period of time.
Variable breaks: These are taken during a specific
time interval. Employees themselves determine the
start and end of the break taken within this time
interval.
Dynamic Breaks: Employees are entitled to
breaks after working a certain number of hours.


Break Schedules
























22
SAP AG 1999
Start of Start of
working time working time
Start of Start of
core time core time
Start of Start of
core time core time
End of End of
working time working time
End of End of
core time core time
End of End of
core time core time
T
o
l
e
r
a
n
c
e
T
o
l
e
r
a
n
c
e
12
9
6
3
11
1
7 5
8 4
2 10
Daily Work Schedules
























23
SAP AG 1999
Time Wage Types Absence Counting
DEUTSCHE
MARK
DEUTSCHE
MARK
Valuation Basis Valuation Basis
Daily Work Schedule Class (0 - 9) Daily Work Schedule Class (0 - 9)
Daily Work Schedule Classes
























24 SAP AG 1999
Day Types and Selection Rules
Personnel Time Management
Work Schedules
...

Day Types

Define selection rules

Define day types
Define special days
CAB Company
2000 2000
10
11
1
Work on public holidays Work on public holidays Work on public holidays
Paid on public holidays? Paid on public holidays? Paid on public holidays?
























25
SAP AG 1999
Day Types Day Types Meaning Meaning
blank
1
2
3
. . .
Work/paid
. . .
Off/paid
Off/unpaid
Off/special day
DEUTSCHE
MARK
DEUTSCHE
MARK
Defining Day Types
























26
SAP AG 1999
DEUTSCHE
MARK
Day type 3
Example:
Thursday Public holiday
Friday Bridge day
Rule 01
Assignment in
work schedule
Determining Special Days
























27
SAP AG 1999
Defining Work Schedules: Work Schedule Rules
Work Schedule Rule
Average
working time
Day type rule
Reference date Reference date
in period in period
work work schedule schedule
Starting point
in period
work schedule
Infotype 0007
Default Values
with holiday class
Gives day type
Rule
01
Weekday
b 1 2 3 4 5 6 7 8 9
1 1 1 1 1 1 1 1 1
Saturday
b 1 2 3 4 5 6 7 8 9
1 1 1 1 1 1 1 1 1
Sunday
b 1 2 3 4 5 6 7 8 9
1 1 1 1 1 1 1 1 1
2000 2000
Reference date Reference date
Monday, Monday,
Oct. 16, 2000 Oct. 16, 2000
Grpg PWS PWS text Wk no. 01 02 03 04 05 06 07
01 Flex Flextime 001 FLEX FLEX FLEX FLEX FLEX OFF OFF
01 M3 3-shift operation 4W 001 F-11 F-11 F-11 F-11 F-11 F-11 OFF
01 M3 3-shift operation 4W 002 S-11 S-11 S-11 S-11 S-11 OFF N-11
01 M3 3-shift operation 4W 003 N-11 N-11 N-11 N-11 N-11 OFF OFF
01 M3 3-shift operation 4W 004 OFF OFF OFF OFF OFF OFF OFF
Starting point 009
























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29
SAP AG 1999
Off
When do employees have to work and when are they off?
= 0
(derived from public
holiday class)
blank Off
1, 2, 3 ...
Day Type
= 0
Work
Planned Hours
Determining Workdays
























30
SAP AG 1999
Public
Holiday
Calendar
Employee subgroup grouping
Public holiday calendar
Personnel subarea groupings
Work schedule rule
Public holiday calendar
Personnel subarea groupings
Work
schedule
rule
Period
work
schedule
Daily
work
schedule
Employee
subgroup
grouping
Time Infotypes IT 2nnn
Organizational Assignment
Planned Working Time
IT 0001
IT 0007
2000 2000
Planned Working Time
Work
schedules
























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