Leslie A.

Williams, MLIS
Assistant Professor and Acquisitions & Assessment Librarian
Auraria Library, University of Colorado Denver

Outline
Institutional
Preparedness
Emergency
Management
101
Cultural &
Historic
Resources
Task Force

Disaster Cycle
pre.drp.org

Risk Assessment
Insurance Coverage
Pocket Plan
Camera
Employee & Volunteer Contact Information
Institutional Financial Information
Tabletop Exercise

Institutional Preparedness: Key Elements
Federal Response
State Response
Regional Response
Local Response
City or
County EOC
Activated
Fire
Coordination of an Incident
Type I or II Incident
Management Team (IMT)
State Emergency
Operation s Center (EOC)
Activation
Deployment of regional
resources through MOUs
Incident Management
Team (IMT)
City/County
Emergency Operations
Center (EOC)
Emergency Operations Centers
Federal, State, & Local
Organized by Emergency Support
Functions (ESFs)
ESF 11 Agriculture and Natural
Resources
ESF 11 Includes Cultural &
Historic Resources
Colorado Cultural & Historic
Resources Task Force
Multi-Agency Coordination
(MAC) Group
Where do cultural heritage
organizations fit?
Waldo Canyon Fire
Mary Rupp
University of Colorado
Colorado Springs

State Level

Participated in Operations & Recovery Conference Calls
Identified CHR In/Near Perimeters & Communicated Location to
COEM
Movement of Containment Line to Protect CHR During Emergency
Operations
Located Backup Storage Facility
Provided Information About Basic Salvage Techniques for Recovery
Guide

Cultural & Historic Resources Task Force:
2012 Wildfires

Local Level

Reached Out to CHR Institutions to
Offer Assistance
Waldo Canyon Fire
Connected with Local EOC
Located Storage Space &
Developed Procedures to Receive
Evacuated Collections
Wetmore Fire
Significantly Increased Response
Time
Provided real time location of fire
perimeter in relation to CHR
Identified CHR in Jeopardy Ahead
of First Responders
Advocated for Inclusion in
Damage Assessments

Cultural & Historic Resources Task Force:
2012 Wildfires

Build relationships now with your local emergency management office

Connect now with the Cultural & Historic Resources Task Force by joining the listserv that
is a statewide network of more then 80 people

Actively monitor developing events that might affect your institution

Alert local emergency management office and the CHR Task Force before you exceed your
institutions resources to allow adequate lead time to coordinate assistance

Track all of your institutions paid and volunteer hours during an event and any expenses
incurred to evacuate collections, to take protective measures for buildings and sites, and to
respond to the event

Report expenses to your local emergency management office as soon as possible

Beyond Institutional Preparedness

Westpas.org and Calpreservation.org
Free workshops on developing a pocket plan
Disaster Assistance Hotline - emergency toll-free number 888-905-
7737
Heritage Preservation
heritagepreservation.org
Disaster planning and response resources
Building an Emergency Plan: A Guide for Museums and Other
Cultural Institutions The Getty Conservation Institute
http://www.getty.edu/conservation/publications_resources/pdf
_publications/pdf/emergency_plan.pdf
A Preservation Planning Tool: Table Top Planning Scenarios, Level of
Collections Emergency Library of Congress
http://www.loc.gov/preservation/emergprep/plan/scenariosII.
pdf

Resources

Williams, Leslie A., and Scott Baldwin. 2013. "Preservation
Emergencies: When to Speak Up and Who to Call." Saving Places,
Denver, Colorado.
References
Leslie A. Williams
leslie.williams@ucdenver.edu