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Microsoft Word 2010

Word Tutorial 1
Creating a Document
XP XP XP
Objectives

Enter a date with AutoComplete

Enter text

Select text and move the insertion point

Correct errors and proofread a document

Adjust paragraph spacing, line spacing, and


margins

Preview and print a document

Create a new document


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XP XP XP
Objectives

Create an envelope

$pen an existing document

Change page orientation

Change the font and font si%e

Appl& text effects and other formatting

Align text

'nsert a paragraph (order and shading


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XP XP XP
Overview of the Word Window
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Overview of the Word Window
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Starting Word

,o start ord-

Clic. the Start (utton on the tas.(ar

Clic. All Programs

Clic. Microsoft $ffice

Clic. Microsoft ord !"#"

Nonprinting characters are s&m(ols that appear


on the screen (ut are not visi(le on the printed page

Clic. the Show/0ide 1 (utton in the Paragraph


group on the 0ome ta(, to displa&ing nonprinting
characters
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XP XP XP
Starting Word

Setting up the ord indow

Clic. the Maximi%e (utton in the upper3right


corner if ord does not fill the entire screen

Clic. the 4iew ta( on the 5i((on

'n the Show group, clic. the 5uler chec. (ox if


necessar& to turn on the 5uler

'n the 6oom group, clic. the Page idth


(utton

Clic. the Print 7a&out (utton in the Status (ar


to select it if necessar&
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Creating a Bloc St!le
Business "etter
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#ntering Te$t

'nserting a date with AutoComplete

ord:s %utoComplete feature automaticall&


inserts dates and other regularl& used items for
&ou
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XP XP XP
#ntering Te$t

Entering the inside address

,&pe the addressee:s name, street address, and


cit&, state, and 6ip code, pressing Enter after
each<

=o not (e concerned a(out line spacing, it will (e


corrected later<
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XP XP XP
#ntering Te$t

Enter the salutation and the (od& text

Address the letter and press Enter

>egin t&ping the letter, pressing Enter at the end of


paragraphs
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XP XP XP
&sing the &ndo and 'edo
Commands

,o undo ?or reverse@ the last thing &ou did in a


document, &ou can clic. the &ndo button on the
Auic. Access ,ool(ar

,o restore &our original change, the 'edo button


reverses the action of the Bndo (utton ?or redoes
the undo@
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XP XP XP
Correcting #rrors as (ou T!pe

'f &ou notice a t&ping error as soon as &ou ma.e


it, &ou can press the >ac.space .e&

%utoCorrect automaticall& corrects common


t&ping errors, such as t&ping CadnD for CandD

Spelling checer continuall& chec.s &our


document against ord:s (uilt3in dictionar&

Spelling chec.er does not catch conte$tual


spelling errors

)rammar checer mar.s grammatical errors


with a green wav& line
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Correcting #rrors as (ou T!pe
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Correcting #rrors as (ou T!pe
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*roofreading a +inished
Document

After a document is t&ped, it needs to (e


proofread from start to finish

Correct all spelling and grammar errors

5emove all incorrect error indicators ?such as


those on people:s names@ (& right3clic.ing on the
word or words in Euestion and choosing 'gnore
$nce or 'gnore All
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XP XP XP
%djusting *aragraph and
"ine Spacing

*aragraph spacing is the amount of space (efore and after a


paragraphF it is measured in points ?a(out #G8! of an inch@

"ine spacing is the amount of space (etween lines of text within


a paragraph

7ine spacing #<" is single space

7ine spacing !<" is double space

7ine spacing #<#+ is the default spacing

,o adjust paragraph spacing, select the paragraph?s@, clic. 7ine


and Paragraph Spacing in the Paragraph group on the 0ome ta(,
and choose a numeric spacing option or choose Add Space
>efore Paragraph or 5emove Space After Paragraph ?or open
the 7ine Spacing $ptions dialog (ox@
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XP XP XP
%djusting *aragraph and
"ine Spacing

,he Euic.est method to adjust paragraph and


line spacing is to clic. the 7ine spacing (utton in
the Paragraph group on the 0ome ta(
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XP XP XP
%djusting the ,argins

6oom document to entire Page

Clic. 4iew on the 5i((on and select $ne Page


from the 6oom group
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%djusting the ,argins

Clic. Page 7a&out on the 5i((on

Clic. Margins in the Page Setup group

Select the desired predefined margin options


from the Margin menu or clic. Custom Margins
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XP XP XP
%djusting the ,argins
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Bse the Page Setup dialog (ox to customi%e the


margins
XP XP XP
*reviewing and *rinting a
Document

,o avoid wasting paper and time, &ou should


preview &our document on the Print ta( in
>ac.stage view

Clic. the Hile ta( to open >ac.stage, and then


clic. the Print ta( in the navigation (ar

5eview the document

'f the document is correct and the printer is on


and has paper, clic. the Print (utton
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XP XP XP
*reviewing and *rinting a
Document
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XP XP XP
Opening a Blan Document
and Creating an #nvelope

ord:s >ac.stage provides options for using


templates to create documents or for starting a
new (lan. document

Clic. the Hile ta( to open >ac.stage view

Clic. New to view &our options for creating a new


document

Select the t&pe of document &ou want to create


and then clic. Create
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XP XP XP
Opening a Blan Document
and Creating an #nvelope
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XP XP XP
Opening a Blan Document
and Creating an #nvelope

,o create an envelope

Clic. the Mailings ta( on the 5i((on

'n the Create group, clic. the Envelopes (utton to


open the Envelopes and 7a(els dialog (ox

4erif& that the =eliver& address (ox contains the


correct addressF if not, t&pe a new address, or edit the
existing one

,&pe a return addressF if &ou are using preprinted


stationer& that alread& includes a return address, clic.
the $mit chec. (ox to insert a chec. mar.

,o print the envelope immediatel&, insert an envelope


in &our printer, and then clic. the Print (uttonF to store
the envelope along with the rest of the document, clic.
the Add to =ocument (utton
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XP XP XP
Opening a Blan Document
and Creating an #nvelope

ord automaticall& uses the inside address from


a letter as the address on an envelope
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Overview of +ormatting
a Document
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XP XP XP
Overview of +ormatting
a Document
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Opening an #$isting
Document

Clic. the Hile ta( to open >ac.stage view

Clic. $pen in the navigation (ar

Navigate to the location of the existing file, select


the file, and clic. $pen
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XP XP XP
Opening an #$isting
Document

,o save an open document with a new name

Clic. the Hile ta( to open >ac.stage view

Clic. Save As in the navigation (ar

'n the Save As dialog (ox, clic. in the Hile


name (ox, delete the existing name, and .e&
in the new name

4erif& that the file location is correct or


navigate to the correct location

Clic. the Save (utton


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XP XP XP
Changing *age Orientation

'n portrait orientation the page is taller than it is


wide

'n landscape orientation the page is wider than


it is tall

,o change page orientation-

Clic. the Page 7a&out ta(

Clic. the $rientation (utton in the Page Setup


group and then clic. 7andscape or Portrait
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XP XP XP
Changing the +ont and +ont Si-e

Select the text &ou want to format

Select the options &ou want in the Hont group on


the 0ome ta(
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XP XP XP
%ppl!ing Te$t #ffects. +ont
Colors. and +ont St!les

Te$t effects are special visual enhancements ?outlines,


shading, shadows, reflections@

,o appl& text effects-

Select the text to change

Clic. the ,ext Effects (utton in Hont group and then


select the desired effects

Clic. the Hont Color (utton in the Hont group and


select a color from the palette

Clic. one of the st&le (uttons ?>old, 'talic, Bnderline@


in the Hont group to appl& a st&le

,he Hormat Painter allows &ou to cop& all the font


settings from one word to others
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XP XP XP
%ppl!ing Te$t #ffects. +ont
Colors. and +ont St!les
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XP XP XP
%ligning Te$t

>& default, the words in a document are left


aligned ?even on the left@ and ragged ?uneven@
on the right

ith right alignment, words are even on the


right and ragged on the left

ith center alignment, words are ragged on


(oth sides and lines are centered on the page

ith justified alignment, the text is even at (oth


margins and spaced out within the line
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XP XP XP
%ligning Te$t
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Alignment (uttons are found in the Paragraph


group of the 0ome ta(
XP XP XP
%dding a *aragraph Border
and Shading

A paragraph border is an outline around one or


more paragraphs

Shading is (ac.ground color applied to one or


more paragraphs

,he >order and Shading (uttons are found in the


Paragraph group of the 0ome ta(
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XP XP XP
%dding a *aragraph Border
and Shading
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XP XP XP
/nserting. Deleting. and
'esi-ing a *hoto

Bse the Picture (utton in the 'llustrations group


on the 'nsert ta( to insert a photo

,o wor. with a photo clic. on it to select it

hen a photo is selected, the Picture ,ools


Hormat ta( appears on the 5i((on with options
for editing the photo in various wa&s ?including
resi%ing, framing, and shaping@

,o delete a photo, select it and then press the


=elete .e&
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XP XP XP
/nserting. Deleting. and
'esi-ing a *hoto
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