DISASTER

MANAGEMENT
Paradip Refinery




DURING DISASTER
DISASTER MANAGEMENT CYCLE



PRE-DISASTER






























What is an Emergency?
An Emergency is , An unexpected,
serious occurrence or situation
urgently requiring prompt action.
- Websters II, New Riverside Dictionary
Is it a Disaster?
Hazard: not a disaster in itself, but a factor
causing the disaster

Emergency: not a disaster in itself, but an event
requiring immediate response

Disaster: overwhelms the affected community
and requires outside assistance

All have the potential for negative human impact
Disaster Types
Technological
Disasters
Natural
Disasters
Complex Disasters or
Terrorism acts
Natural Events
Climate related
Hurricanes
Severe Flooding
Tsunamis
Cyclones
Tornadoes
Ice Storms
Severe Heat

Natural Events
Geologic
Volcanic Eruptions
Earthquakes
Landslides
Avalanche
Other
Disease Outbreaks
Drought
Fires
Famine



Technological/Industrial
Radiation
Hazardous Chemicals
Oil
Biological
Deforestation
Transportation
Material shortages
Human-induced Events
Human-induced Events
Terrorism
Chemical
Biological
Radiological
Nuclear
Explosion
Complex Emergencies

A humanitarian crisis in a country,
region or society
Caused by internal or external conflict
Breakdown in effective authority
Requires an international
response exceeding the
capacity of any single agency
What is the Risk?
I
m
p
a
c
t

Probability/Likelihood
Nuclear
Weapons
Improvised
Radiological
Device
Chemical
Biological
Explosive
Incendiary
Natural
Public Health Response
All Hazards Approach
The techniques and strategies used today in public
health emergency planning for the most part transcend
terrorism and can be used in any public health
emergency.

Some differences can include:
Lead agency
Size and Scope of Response
Risk Communication Messages
Evidence Issues
Psychological Impact
Priority Public Health
Issues
Safe Food/Water
Shelter
Health/Medical Care
Safe Environment
Communication
All Disasters Begin
Locally!
Initial Detection

Initial Response
Initial Recovery
Local Preparedness Is Essential
When Outside Assistance
Required
Medical & Mental
Health Services
First Responders
Fire/EMS
Emergency
Management
Public
Health
Law
Enforcement
Linking Response Systems
Emergency Planning in PDRP
PNGRB Regulation
Petroleum And Natural Gas Regulatory Board (PNGRB)
published gazette Draft notification on codes of Practices for
Emergency Response and Disaster management Plan
(ERDMP) on 6 th November, 2008 and was subsequently
amended on 18th January 2010.

This regulation gives guidelines for making ERDMP
Document for Oil and Gas sector (mid stream and down
stream)

It has 30 clauses which every oil and gas sector (mid stream
and downstream) needs to comply.

Based on the guidelines, PDRP has prepared its Emergency
Response and Disaster Management Plan (ERDMP) which
was vetted by third party M/s DMI, Bhopal, accredited by
PNGRB.
Prevention:
HSE Policy
Alarm System
Safety Audit & Inspection
Work Permit system
Fire protection system
Safety report and MIS

Preparedness:
Emergency Drill and Mock
Exercises.
Training and Simulation
Exercises
Mutual Aid
PDRP Emergency Plan
Near miss Incident
Reporting & Analysis
Incident Prevention:
HSE Policy
DOs & Donts
Near Miss Reporting Leaflets
Work Permit System
Incident Preparedness
Emergency Drill and Mock Exercises. Training
Mutual Aid
1. Written mutual aid arrangements are to be worked out
to facilitate additional help in the event of Level-II
emergencies by way of rendering manpower, medical
aid or fire fighting equipments, etc.
2. The mutual aid arrangement shall be such that the
incident controller of the affected installation shall be
supported by neighbouring industries on call basis for
the support services materials and equipments already
agreed. Further, all such services deputed by member
industry shall work under the command of the site
incident controller of the affected installation.
3. Mutual aid associations shall conduct regular meetings,
develop written plans and test the effectiveness of their
plans by holding drills. Drills are essential to establish a
pattern for operation, detect weaknesses in
communications, transportation and training. Periodic
drills also develop experience in handling problems and
build confidence in the organization.
Mutual Aid
4. To make the emergency plan a success, the following exchange
of information amongst the member organizations of mutual aid
association is considered essential: -

The types of hazards in each installation and fire fighting
measures.
List of all the installations or entities falling along the routes of
transport vehicles carrying petroleum or petroleum products.
The type of equipment, that would be deployed and procedure
for making the replenishment.
Written procedures which spell out the communication system for
help and response. This is also required to get acquainted with
operation of different firefighting equipment available at mutual
aid members and compatibility for connecting at users place.
Familiarization of topography and drills for access and exit
details carried out by mutual aid members.
Mutual Aid
DEFAULT OR NON COMPLIANCE:
Mutual Aid Association not responding as per Memorandum of
Understanding (MoU) or written agreement on request of assistance
shall attract penalty under the PNGRB regulation (Clause 8(4)) as under:

For first default in response, the defaulting entity with the application
and its management shall have to submit written explanation to
affected mutual aid members.
For the second and successive failure, the defaulting entity shall have
to pay the double of the billed amount of expenses incurred by affected
mutual aid members in case of eventuality occurs in the premises of
affected mutual aid members.
Mutual Aid Agreement between the following Industries is under progress:
Paradip Refinery, PDRP
Paradip Phosphate Limited (PPL
Essar Steel Ltd. (ESSAR
Indian Farmers Fertilizer (IFFCO)
Emergency organogram
Responsibility
Siren system
Infrastructure
Firefighting facility
Medical
Evacuation
Information to public
Reporting of the incident
Response to an Emergency
26
Emergency Organization
and Responsibilities
FUNCTIONARY REPORTING & KEY FUNCTIONS LOCATION
ED (I/C) OVERALL IN-CHARGE In order to exercise overall
command, control &
communication of the
prevailing disastrous
situation, ED (I/C)/ED
(PDRP)/ ED-CG shall be
available at Disaster
Control Room depending
on the requirement, based
on feedback from Site
Incident Controller (SIC)
ED (PDRP) FIRST SUCCESSION
ED-CG SECOND SUCCESSION
Technical Adviser
to ED (I/C) are
Reports to ED (I/C) for technical
Assistance
Activates the Disaster Control Room
immediately after declaration of On-site
Disaster by Site Incident Controller (SIC)
DCR
GM (TS) /
GM (HSE) /
STSM (HSE)
28
Main Functionaries And
Their Location During
Emergency
FUNCTIONARY REPORTING & KEY FUNCTIONS LOCATION
Media Coordinator Reports to ED(I/C) & takes care of press/ media personnel DCR
Site Incident
Controller
Reports to ED(I/C) & reaches at site of the situation.
Main functions are:
-Declaration of emergency after assessing the situation
at site.
-Overall in-charge of the emergency situation at site
and positions himself at site.
-Take commands & control of the situation at site.
-Establishes communication with DCR and emergency
site. Liaison with all the functional coordinators / sub-
coordinators through DCR.
Emergency
Site
Fire & Safety
Coordinators
Reports to SIC and will be the in-charge of fire fighting and
rescue operations inside the refinery. He will maintain
constant link with Disaster Control Room through wireless
Emergency
Site
Incident Coordinator
(RSM)
Reports to SIC & He will take charge at site till area in
charge arrives.
Initially at Site
& then RSM
office
29
Main Functionaries And
Their Location During
Emergency
FUNCTIONARY REPORTING & KEY FUNCTIONS LOCATION
Security & Traffic
Coordinator
Reports to ED (I/C) & he will be in-charge of the
Security & Traffic control at gates and inside
refinery and also renders help in fire fighting,
search & rescue operation at emergency site.
DCR
Medical Coordinator Reports to ED(I/C) for providing medical aid &
casualty management.
PDRP Hospital
Plant Coordinator Report to SIC RSM Office
All the Functional
Coordinators other than
mentioned above
All the main coordinators report to ED(I/C) and they
will ensure deployment of Sub-Coordinators for
reporting to SIC at emergency site and meets
requirements as per their functional role.
DCR
All Successors and
other officers under the
control of the each
Functional
They will report to their respective Functional
Coordinator & follow their instructions
All Successors & other
officers will remain in
contact with the
Functional Co-ordinator
and make themselves
available at their
designated office /
telephone.
30
Main Functionaries And
Their Location During
Emergency
31

SIRENS


TYPE OF
EMERGENCY
SIREN
Small Fire No siren
Major Fire Wailing type siren:
three times for 30 seconds
with an interval of 15 seconds in between
(Total duration: two minutes).
Disaster Same type of siren as in the case of Major
Fire except that, it will be sounded three
times at the interval of two minutes.
All Clear Straight siren for two minutes.
Siren testing Straight siren for two minutes.
Infrastructure
CONTROL ROOMS
Main Fire Station shall
be at South Side
Alternate: Administration
Building- Guest House
Conference Room
I.Com-5056, 5000
+91-6722-252111
I.Com- 4036, 4000
+91-6722-253111
Emergency control centre (ECC)
It is called as Disaster Control Room (DCR). DCR is a dedicated room that would be set up
for use in an emergency. The room would have all equipment needed to deal with all
foreseeable scenarios.
LOCATION:
RECORDS ARE TO BE MADE AVAILABLE IN DCR:

1. A copy of the ERDMP
2. Operating Manuals
3. MSDS Book
4. Telephone Directory
5. Detailed Plot plan
6. List of important telephone numbers that are to be
contacted in emergency
7. Dedicated computer with LAN/Internet Facilities
Infrastructure
ASSEMBLY POINTS:
Assembly point in North side:
AP-1: Administration building
AP-2: North Fire station
AP-3: OM&S building
AP-4: Tank firm area
Assembly point in South side:
AP-1: Near Technology building
AP-2: CPP Area
AP-3: DM plant area
AP-4: Main control Room
AP-5: CRWS lift station
AP-6: ETP area
Fire Fighting Facility
Emergency ward 06722-211627
Apollo Pharmacy 06722-253190
Ambulance 9938642247
HOSPITAL IN NEAR BY TELEPHONE NUMBER
Santosh Seva Sadan, Paradip 222188
Sun Hospital, Paradip 9238103831
PPT Hospital, Paradip 222041
State Govt. Hospital, Paradeep 222399
Medical Facility

An emergency starts as a small incident which may
become a major incident with passage of time.

At the initial stages, the emergency organization chart shall
be put into action. If the incident goes beyond control, the
on-site emergency plan will be actuated by the chief
incident controller at the appropriate stage as considered
necessary.

When emergency becomes catastrophic and evacuation
beyond the plant premises is considered necessary by the
chief incident controller, the situation will be handed over to
district authority for implementing the off-site emergency
plan.

Declaration Of Emergency
37
Termination of Emergency
ALL CLEAR / RE-ENTRY PROCEDURE:

All clear is declared by Site Incident Controller. He will declare it after the
emergency has been successfully tackled and situation is under complete control,
as verified at site and after consultation with all the coordinators.
All clear will be communicated through siren as per siren code i.e. straight siren
for two minutes. The siren will be sounded by F&S section on the instruction from
the Fire & Safety Controller.
After the all clear siren, Site Incident Controller will constitute a team for assessing
the damage done and formulate the procedure for re-entry and re-commissioning
of the unit / facility.
Team will be comprise of personnel from Fire & Safety, Production,
Maintenance, Inspection, Technical Services etc.
Team will carry out a thorough audit of the effected area, assess the damage
done, identify the repair jobs will be carried out and accordingly formulate the plan
based on which the unit / facility will be commissioned.

Information to Statutory
bodies
Incident Investigation
Damage assessment
Salvage of products, de-
contamination, clean-up
and restoration

Recovery Procedure: