Writing a Business Letter

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Steps:-
1.) All lines in the letter should start
at the left margin. Any business
letter worth its salt these days has to
be done in a word processor.

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2.) Letterhead has its own merits but
if you do not have it, fine.. Use a neat
and good quality paper that
measures 8.5 x 11 inch.
All formal letters are normally written in this
size paper. A classy touch is achieved by the
envelope that matches the paper.

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3.) Type your address after giving a
decent blank space on the top of the
paper. Usually, 4 or 5 spaces should
be adequate. Date should be typed
right after the address after leaving 2
or 3 lines gap.

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4.) A recipient, though he knows who
is and what he is doing in the
business entity that you are writing
to, likes to see him being addressed
formally. Leave 2 or 3 lines and type
his full name with his assigned title
like Mr or some such distinct word ,
his designation and full address.
5.) Two lines after the address, you
should address the recipient with
words like Dear, Respected or some
such salutation. This salutation
should be very appropriate and
should not give the impression of
being approximate.
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6.) The body of the letter should be
to the point. Make an introduction of
yourself if you are writing for the first
time. Remind him, if you have
happened to have met previously, of
the fact.
You can always say I hope you recall our
meeting at the Arab conference . This could
not only bring back the occasion but a certain
affinity would also unconsciously be created.
Affinity means a strong feeling that you like and
understand someone or something
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7.) In the next paragraph, get on with
the business and tell him what this
letter is all about. Remember it
should be brief and concise .
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8.) After which, leave two lines and
proceed with complimentary close
phrases like yours sincerely, Thanking
You, Regards etc.


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9.) Leave a gap of 2 or 3 lines to
accommodate your signature, type
your name and title.
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10.) Sign the letter, send it off and
hope for the best!


Communicate Quickly and
Effectively
In this world of corporate blogging, instant
press releases and brand building in 140
characters or less, being able to
communicate quickly and effectively is an
increasingly vital skill to have. For writing
that appeals to the readers you want,
follow these essential ten tips to create
effective business communication.

1. Be Accessible
Most readers skim written communication
pieces before deciding if theyre worth
reading thoroughly (just as you probably
did before reading this); carefully chosen
paragraph breaks, headings and
subheadings help readers evaluate if they
are interested in the content.

2. Be Concise and Brief
Remember that your readers are as
busy as you are! Use as few words are
possible to present your thoughts
(concise) and present as few thoughts
as possible to convey your overarching
idea (brief). Avoid tangential
information.

3. Be Honest and Accurate
This should go without saying; people
are going to more willingly trust (and
therefore do business with) companies
known for their integrity. Be intentional
about spreading the truth and about
verifying informationanything less will
annoy readers who know the facts and
motivate them to look elsewhere.

4. Be Clear
Clear writing focuses on a specific
objective and a specific audience.
Examine your assumptions about
Write to serve people rather than to
impress them.

5. Be Thorough
Truly effective communication anticipates
readers questions and counterpoints and
addresses them immediately. This, along
with being accurate and honest, creates a
repertoire with readers for your business as
being a trustworthy source of information.
Repertoire means The total number of things that
someone or something is able to do.

6. Revise and Correct
Multiple errors in clarity, sentence structure
or grammar undermine your validity and
can be confusing for readers. Be fanatic
about revising for better clarity and
presentation and about editing grammatical
errors throughout the writing process.
Undermine means to gradually make someone or
something less strong or effective:
7. Be Timely
Providing relevant information at the right
time is a constant challenge, but an
absolute necessity. On the other hand,
rushing ill-prepared communication in a
dash to be relevant can create an equally
sticky situation. Timely communication is
effective only when it is prepared properly.
Sticky means difficult or dangerous.

8. Build Goodwill
Each and every piece of written communication
becomes a part of peoples perceptions of your
business. Effective communications elicit
positive reactions from readers and offer them
the chance to create a personal connection with
your company.

Elicit means to succeed in getting information or a reaction
from someone, especially when this is difficult:
9. Package Attractively
Content is always the most important ingredient
of business communication, but dont be
fooledyou start communicating with your
readers even before they start reading. Simple
or complex, the package that your content
comes in should look professional, should be
used friendly and should be free of
untrustworthy-looking advertisements.

10. Be Balanced
Ultimately, effective business communication
happens when the message you present is
received, understood and accepted by your
intended audience; and the best way for this to
happen is to create a balancepassion with
control, grammar with rhetoric and readability with
enjoyment.
Rhetoric means language that is used to persuade or
influence people, especially language that sounds impressive
but is not actually sincere or useful:






Words