PM - HSE Plan Session 6

ENIT
Slide * - Formation qualifiante 2014

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FORMATION QUALIFIANTE SEREPT - ENIT

Project Management
Project HSE Plan

Tunis, 13
th
of February 2014

ENIT

The HSE Management Plan describes how the Project plans
to manage Health, Safety, Security and Environment (HSE)
throughout the project. It is structured to align with the
SEREPT HSEQ Management System and describes how
the Project intends to comply with the requirements of each
of the 12 SEREPT HSEQ Policy Elements and Objectives.

Project HSE Management Plan

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The document covers the following areas:
Leadership and Commitment
Organization
People, Competency and Behavior
Engineering
Operations
Contracted Services
Planning and Performance Monitoring
Incidents and Accidents
Emergency and Crisis Control
Dialogue and Documentation
Audit and Review

Project HSE Managemen Plan

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The HSE Management Plan supports the Project Execution Plan
and its key objectives are to:
Assist the Project Management Team in achieving the SEREPT
HSEQ policies, standards, goals and gain approvals in time to
meet the key project milestones.
Explain how HSE risks are to be managed systematically to
ensure that the risk to people, the public and the environment are
within legal and corporate acceptance criteria and are reduced to
a level that is As Low As Reasonably Practicable (ALARP).
Define areas of HSE responsibility for project personnel
It also provides a good source of information for other
stakeholders such as Partners, primary contractors, external
auditors etc.


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The Major Contractors are required to develop separate
HSE Management Plans detailing how they intend to
manage HSEQ during all the work activities they have direct
control over, including the engineering, procurement,
construction, installation, commissioning, operation and
maintenance of the facilities. Their HSEMP will be based on
their corporate HSEQ Management Systems and is required
to align with the requirements of the SEREPT management
systems and project specific requirements.

Most minor local Contractors involved in the project do not
have such developed Management Systems and therefore
would have to adhere to SEREPT HSEQ requirements.


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All contractors will be assessed to ensure they meet
required HSEQ standards using the methodology outlined in
the HSEQ standards and have to pass the Prequalification
Questionnaires

Based on an assessment of the contractors scope of work
and the nature of the work activities to be carried out,
contractors may be required to prepare specific HSE
Management Plans and Emergency Response Plans. These
will be reviewed by the PMT to assess their suitability and
compatibility with SERPT standards and Plans. Audits and
inspections will be undertaken as planned.


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PMT engineers and Project HSE Engineer are responsible for
ensuring that:
HSE assessments of contractors according to the respective
SEREPT standards are conducted during tendering and
contract development as required; All HSE aspects will be
introduced by SMART elements and introduced as
quantitative parameters on the evaluation report
all materials, plant and equipment used for the project or
mobilized offshore are fully certified, tested and inspected;
especially before sending offshore, conformity will be checked

Project HSE Plan

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all new plant, equipment, substances and machinery are
subject to risk assessments and hazard identification before
procurement
Material Safety Data Sheets (MSDSs) are provided with all
hazardous materials, and arrangements are in place to
provide suitable handling and storage facilities and
equipment.
HSE performance is evaluated and a post-job HSE
evaluation form is completed as appropriate.
Minimum required for HSEQ training is satisfied: H2S
training, first aid, survival training , HSEQ orientation , PTW,
JSA, 10 Must Do, medical check, emergency response plan
Project HSE Plan

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The overall project HSE goal is to complete all activities in a
professional manner without disease, incident, injury, loss or
damage to the environment. Sub-goals are defined as follows:
identify all major hazards and major accident events;
eliminate or minimise hazards;
prevent escalation of accident events;
minimise exposure of personnel to hazards;
minimise exposure of the receiving environment to hazards;
eliminate or reduce the risks to personnel and the environment to
as low as reasonably practicable (ALARP).
Project HSE Goals

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Project HSE Reviews (PHSERs) are required in accordance
with HSEQ-05-01, during the following five stages:
Stage 1 Conceptual Design.
Stage 2 Detail Design and Procurement.
Stage 3 Construction.
Stage 4 Hook-up and Commissioning,
Stage 5 Operations.

The reviews will be conducted when the stage is
approximately 60-80% complete, and are to be conducted by
a team lead by a person independent of the project.

Project HSE Reviews

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A Project specific HSE Management Plan will be developed based on the
SEREPTs HSEQMS and on the provisions outlined in this PEP. The HSE
Management Plan applies to the Project up until handover to operations,
including:
Concept Selection;
Design and Procurement;
Conversion/Construction/Installation; and
Commissioning/start-up.
The plan will specify HSE goals and performance targets for the project and
provides details on how to address the requirements of the SEREPT
HSEQMS. The roles and responsibilities for HSE will be defined for each
project team member. The plan is project specific and aims not to repeat
information already provided in the HSEQMS Manual.
The HSEQ Management Plan draws as much as possible from the existing
SEREPT systems and procedures, developing only Project Specific
Procedures and Work Instructions where required and appropriate.
HSE Management Plan

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The HSEQ Management Plan is a live document and will be
updated during the course of the project as and when required.

The primary Contractors are required to develop separate HSE
Management Plans detailing how they intend to manage HSE
during all the work activities they have direct control over,
including the engineering, procurement, construction,
installation, commissioning, operation and maintenance of the
facilities. Their HSE Management Plans will be based on their
corporate HSE Management Systems and are required to
align with the requirements of the SEREPT Management
Systems and with project specific requirements.
HSE Management Plan

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HSE Management Plan

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The SEREPT HSEQ Standard Guidelines for Safety Case
(specifies the Scope and application of the Safety Case to be
performed. The Safety Case shall incorporate all the facilities
in the Field.
It will address the management of safety during all normal
day to day operations of the facilities, in line with existing
procedures (SIMOPS), including loading operations and
workovers that may be required periodically on the drilling
Platforms.

Safety Case

SAFETY CASE

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Specific studies which are included in the Safety case are:
HAZOP Review
Safety Integrity Level Review
Marine Hazards Analysis
Dropped Object Analysis
Smoke and Gas Dispersion Analysis
Fire & Explosion Risk Assessment
Emergency Systems Survivability Assessment
EER (Evacuation, Escape and Rescue) & Temporary Refuge Impairment
(TRIA) Study
Transport Risk Assessment
Performance Standards and Occupational Risk Assessment
Verification Scheme for Safety Critical Elements
Quantified Risk Assessment
Audit on HSE Management System

SAFETY CASE

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As per Tunisian regulatory requirements, the Environment Plans will be
updated to cover the management of risk and impact on the environment
during the construction, installation and operations phases. The
Environment plans will contain:
A description of the activities to be undertaken (including duration and
frequency of activity);
A description of the receiving environment, identifying the key values of
the area in which the activities will take place
Identification of the relevant environmental effects and risks associated
with the proposed activities (eg emissions and discharge, )
A description of the systems that will be put in place to reduce the
environmental effects and risks to ALARP (eg Environment
Management Systems, the specific management practices and
procedures, induction and education processes, training, monitoring,
auditing and reporting systems).
Environment Impact study (Environment Plan)

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Project Management
Quality Assurance plan

Tunis, 13
th
of February 2014

ENIT

The main objectives of this plan are:
The installed or revamped facilities comply with the
performance standards stipulated in the technical
specifications which had been prepared during the pre-project
phase and completed by the engineering team.
The installed or revamped facilities meet the Operations
needs in terms of safety, operability, maintainability and
standardization with the existing facilities.
The design and construction is carried out in compliance with
applicable laws and regulations, the reference technical
documents and the standards and practices in petroleum
industry.

Quality Management Plan

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The Project Quality Plan (PQP), a summary document which will be
prepared by the Project team by the end of the FEED, will provide
guidelines to all the quality documentation for the Project in particular:
Project procedures and work instructions;
Records management including document control;
Risk identification;
Procurement;
Inspection and testing;
Monitoring and measurement;
Audit schedules;
Non conformance and preventive and corrective action;
Design and engineering;
Construction and fabrication; and
Commissioning/start-up.


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The Project Quality Plan (PQP) as applicable to the project will be based
on the following principles for Quality Management:
Project management will ensure that personnel understand the Project
Quality Policy, that authorities and responsibilities are clearly defined,
that sufficient resources are available, and that the effectiveness of the
system is reviewed at appropriate intervals.
The Project control systems will be designed to ensure that all work
proceeds in a controlled manner. Scope changes will be minimized, but
where changes are necessary an agreed formal change control
procedure will be followed.
Contracts will only be awarded to organizations which will be pre-
qualified and/or pre-selected in order to ensure that they are competent
to deliver the required services and/or product. The responsibilities of
contractors and suppliers will be clearly defined and any differences from
tender requirements will be resolved prior to contract award. Contractors
will be required to maintain appropriate and effective quality
management systems.

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The design, manufacture and construction of all major elements of the
project will be verified by suitably qualified independent third party
organizations.
All project documents will be subject to control, both within Project
team and in Contractor organizations. Obsolete documents will be
promptly removed from use, and an audit system established to ensure
that all parties are working to the latest revisions.
Safety-critical materials and equipment will be identifiable and
traceable from applicable drawings and specifications during all stages
of production, delivery and installation.
Detailed project procedures and work instructions will be prepared that
will detail the project specific activities to be performed.
A Quality Audit Schedule will be produced that will check and verify
compliance with the HSEQ Management System, the Project Quality
Plan and project specific procedures.


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Quality Assurance of the design
This quality assurance will be based on the QA plan submitted by
the FEED Contractor with additional following controls:
A regular control of all engineering activities will be performed by
a PROJECT team to be composed of various specialists.
A technical review will be undertaken by the end of FEED with
the participation of Production Operations, in order to formalize
endorsement of the FEED deliverables and avoid eventual
deficiencies.
Special care will be given to the quality control of the final
documents particularly those that will be submitted to the
Operations, such as the operating and maintenance manuals as it
had been constructed

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Quality Assurance of Procurement
The following measures will be undertaken:
Ensuring that the material is correctly specified prior to tendering in terms of:
Nomenclature, codes and description
PQP for specific material
Specific requirements like low temperature, special material, etc
Specification of inspections, tests, certification and required
documentation
Manual for construction, hook-up, commissioning/start-up, operation
and maintenance
Listing of the spare parts required
Delivery terms and points.
Solicit only the reputed suppliers with known references.
Adequate strategy for logistics and expediting activities will be established in
due time.

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Quality Assurance of Construction / Installation
The following quality strategy will govern the contracts relevant to these services:
The works description will clearly specify the quality assurance requirements.
Only major companies with the required references and qualifications will be
invited to bid. If necessary, they will be pre-screened based on a prequalification
mechanism.
Bidders have to submit, along with their offers, a preliminary QA/QC Plan that
will be assessed during the technical evaluation of the bids. This plan will be
integrated in the documents for award of contract to the selected bidder.
Project team will assign its representatives to monitor contractors performance
and ensure they fulfill their quality assurance obligations.
A team representing SEREPT will be present on every major work site and will
be multi-disciplined, if appropriate.
The achievement of the QA/QC obligations will be considered as an integrated
part of the completion of the whole work, and therefore it will be considered as a
compulsory condition to be fulfilled by contractor in order to proceed for paying
the last installments.


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Certification
The certification of newly installed facilities which is a part of the
quality assurance plan will constitute an essential deliverable to certify
that the newly installed facilities comply with the specifications, laws
and standards and have been safely integrated to the existing
facilities.
The certifying agencys oversight will be mainly focused on:
Controlling the key documents of the FEED.
Conduct, when requested by PROJECT MANAGEMENT, an audit of
suppliers and contractors for their compliance with their QA/QC
obligations in order to recommend improvements for
approval/implementation by SEREPT.
Certifying, during procurement and construction/installation that all
installed facilities are comply with the rules and laws in force, and
consequently the compliance certificate will be issued.


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Project Management
Project Human Resource Management

Tunis, 13
th
of February 2014

ENIT

Project Human Resource Management includes the processes
that organize and manage the project team. The project team is
comprised of the people who have assigned roles and
responsibilities for completing the project. While it is common to
speak of roles and responsibilities, being assigned, team
members should be involved in much of the projects planning and
decision-making. Early involvement of team members adds
expertise during the planning process and strengthens
commitment to the project. The type and project team members
can often change as the project progresses.

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The project management team is part of the project team and is
responsible for project management activities such as planning,
controlling, and closing.
For smaller projects, the project management responsibilities can
be shared by the entire team or administrated solely by the project
manager. The project sponsor works with the project
management team, typically assisting with matters such as project
funding, clarifying scope questions, and influencing others in order
to benefit the project.

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The Project Human Resource Management processes include :
Human Resource Planning: identifying and documenting project
roles, responsibilities, and reporting relationships, as well as creating
the staffing management plan.
Acquire Project Team: obtaining the human resources needed to
complete the project
Develop Project Team: Involving the competencies and interaction of
team members to enhance project performance.
Manage Project Team: Tracking team member performance,
providing feedback, resolving issues, and coordinating changes to
enhance project performance.

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Project organisation (at design phase)

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Thank you for your attention

PM - HSE Plan Session 6

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Slide * - Formation qualifiante 2014

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