Management Information

System
concept
Role
Impact
MIS: support to Management
Management Information System
MIS is also knows as Information Systems/ Information and
Decision Systems/ Computer-Based Information Systems.
Definitions of MIS:
1. MIS is defined as a system which provides information
support for decision-making in the organization.
2. MIS is defined as an integrated system of man and machine
for providing information to the operations, management &
decision-making function in the organization.


Management Information System
3. MIS is defined as a system based on the database of the
organization for the purpose of providing information to
people in organization.
4. MIS is defined as a Computer-based Information System.

Organization in which MIS works
A technical view of organizations focuses on how inputs
are combined to create outputs when technology
changes are introduced into the company.
Tasks of MIS
Following are activities performed during information System
processing:
1. Handling of voluminous data
2. Confirmation of the validity of data & transaction
3. Complex processing of data & multidimensional analysis
4. Quick search & retrieval
5. Mass storage
6. Communication of information system to the user on time
7. Fulfilling the changing needs of information
Formal system should exist to handle all above mentioned things.
Hence, MIS uses computer technology to deal with information.
Role of MIS
1. ensures that appropriate data is
collected from valid sources,
processed and passed to needy
destinations.
2. satisfies the needs through
Query Systems, Analysis
Systems, Modeling systems.
3. Helps in strategic planning,
Management control, Operational
control & Transaction Processing.
Hence, MIS plays a vital role in management, administration &
operations of an organization.
Impact of MIS
1. With a good support of MIS, marketing, finance, production &
personnel management becomes more efficient.
2. MIS gives better understanding of business.
3. A two-way communication flow is greatly enhanced by MIS.
The management freely tells its employees their jobs, and the
ways and means in which they are to accomplish the tasks
entrusted to them. The employees also in turn discuss their
doubts, concerns and problems.


Economic Impact:
Information technology helps firms contract in size
because it can reduce transaction costs.
Organizational Impact:
IT Flattens Organizations
The management span of control has also been
broadened, enabling high-level managers to manage and
control more workers spread over greater distances.
Many companies have eliminated thousands of middle
managers as a result of these changes.
Impact of MIS
Information systems can reduce the number of levels in
an organization by providing managers with information
to supervise larger numbers of workers and by giving
lower-level employees more decision-making authority.
Impact of MIS
Application of MIS
Management Applications of MIS
Finance and
Accounting
wealth management, financial advising, risk
management
systems, online financial services, and credit
services
Human resources Creating a strategy by providing information
and communication capabilities that lower
the cost of managing employees or by
organizing jobs and work assignments to
reduce operational costs
Manufacturing and
production
lowering supply chain costs, increasing
quality, and enabling the firm to design and
bring new products to market more rapidly
Sales and marketing customer relationship management systems,
online Web site monitoring tools, and
business analytics tools that can help to
understand customers better.
Users of MIS
Every person in organization is the user of MIS.

Generation of data
Searching for a data
Submitting it higher level
managers
User tools
Clerk
Officer
Integrating data
Analyzing data
plays the role of decisions maker
& planner
action-oriented
information tools
Executive
Manager
Strategic planning
Decision Making
Decision making
tools
The users of MIS use GUI, multimedia, imaging, internet to
make use of MIS efficiently.


MIS: Support to Management
The management process is executed through different decisions
taken at each step of management.

Steps in Management Decision
Planning A selection from various alternatives
like strategies, resources, methods
Organization A selection for goals, people,
resources, methods
Staffing Providing manpower
Directing Choosing methods from various
methods
Coordinating Choice of tools and techniques for
coordinating efforts
Controlling A selection of exceptional conditions
and he decision guidelines
MIS: Support to Management
Environment
Management
Goal Setting
Planning Organizing Staffing Directing Coordinating Controlling
Information Support
MIS
Levels of MIS