Notices, Agendas and

Minutes
Prithvirajsingh Thakur
Assistant Professor of English,
G.S. Science, Arts & Commerce College, Khamgaon.
prithvithakur1@rediffmail.com

How to write them
Notices
Notices are:
Short pieces of information
Aimed to convey important information
Displayed at public places
Usually short and simple
May contain:
Date, time and venue of events
Names of contact persons
Last dates etc.
Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
Format of a Notice
A Notice has following parts:
Heading or subject
Date of issue
Body
Signature or name of the issuing authority with designation

Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
Example
Gyan Vikas School
NOTICE
Date: 25 November 2008

All the students are hereby informed that he
preliminary examinations of all the classes will be held
from 25 December 2008. Students are informed to
collect the syllabus and time-table from their class
teachers.

Principal

Heading
Date of issue
Body of the notice
Issuing authority
Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce College,
Khamgaon.
Example
Lokmanya Tilak Co-op. Society, Nagpur
NOTICE
Date: 12 January 2014

All the members of the society are hereby informed that
the Annual General Meeting of the society has been
organized on 10 February 2014 at 11:00 AM in the Gandhi
Memorial Hall.
All the members are requested to attend the meeting
without fail.

Sd/-
Secretary
Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
Agenda
A program or outline of the business to be
conducted in a meeting
Accompanies notice
Prepared by the secretary

Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
Format of the Agenda
AGENDA
<Name of the organization>
<Date> <Time>
<Venue>
1. Reading and confirmation of the minutes of previous
meeting
2. ----
3. ----
4. ----
5. Any other matter with the permission of the chair
Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
Example of an Agenda
AGENDA
KJ College Cultural Association, Nagpur
Date: 5 December 2010 Time: 10:00 AM
Venue: Vidyarthi Sabhagruha
1. Reading and confirmation of the minutes of previous meeting.
2. Presentation of the report of the activities of previous year.
3. Planning of the college annual gathering.
4. Organization of a lecture series in February.
5. Organization of a book exhibition.
6. Any other matter with the permission of the chair
Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
Minutes
Formal report of a meeting conducted.
Statement of the work done during a meeting.
Prepared by the secretary.
Based on the agenda.
Read and discussed/confirmed in the next meeting.
Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
Example
MINUTES
Meeting of the KJ College Cultural Association
Date: 5
th
December 2010 Time:10:00 AM
Venue: Vidyarthi Sabhagruha
Members present:
1. Mr S. K. Agrawal (President)
2. Mr. R.K. Kapoor (Secretary)
3. Ms. S.M. Sinha (Treasuerer)
4. Ms. K. J.Mitra (Member)
5. Mr. S.S. Ghosh (Member)
1. The secretary Mr. Kapoor read the minutes of the previous meeting held on
5
th
June, 2010. The minutes were discussed and then confirmed
unanimously.
2. The secretary presented the report of the activities conducted during the
previous year



Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
3. It was decided to organize the college Annual
Gathering from 27-29 January 2014.
4. It was decided that a lecture series of Shri
Babasaheb Purandare be organized in February.
Ms. Mitra was given the responsibility to work out
the details.
5. It was decided that a book exhibition should be
organized in March. Mr Sinha took the
responsibility of arranging it.
6. 6. No other matter came up for discussion and
the meeting concluded with the members being
thanked for their presence.
Prithvirajsingh Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce
College, Khamgaon.
Prepare notice, agenda and minutes of the
annual general meeting of the Dayanand College
Employees Co-op. Society, Latur
Exercise
P. P. Thakur, Assistant Professor of English, G.S. Science, Arts & Commerce College,
Khamgaon 444303