Unit 2 :

OCCUPATIONAL
SAFETY AND HEALTH MANAGEMENT




S A F E T Y & H E A L T H C O M M I T T E E
COURSE CONTENT
2.1 UNDERSTAND THE CONCEPTS OF
SAFETY & HEALTH MANAGEMENT

2.2 UNDERSTAND THE ESTABLISHMENT
OF SAFETY AND HEALTH
COMMITTEE

2.3 UNDERSTAND THE ROLES OF THE
MANAGEMENT

2.1
CONCEPTS OF
SAFETY & HEALTH
MANAGEMENT
S A F E T Y & H E A L T H C O M M I T T E E
A Safety and Health Management System can be defined
as the means by which an organisation controls risk
through the management process.
The BSI define a OH&S management system as part of the
overall management system that facilities the management
of the OH&S risks associated with the business of the
organisation. This includes the organisational structure,
planning activities, responsibilities, practices, procedures,
processes and resources for developing and achieving,
reviewing and maintaining the organisations OH&S policy.
Health and safety objectives are a major
part of a management system and are
defined as the goals in terms of H&S
performance that an organisation sets
itself to achieve and should be quantified
wherever practicable.

OH&S Objectives should be set annually.
S A F E T Y & H E A L T H C O M M I T T E E
Examples of types of an OH&S objective include:

The introduction of additional features into the OH&S
management system (e.g. permit to work systems for
specific tasks, strategic OH&S safety training for
supervisors etc.)

The improvement of existing features, or the
constancy of their application across the organisation
(e.g. accident reporting, communication of standard
procedures etc.).

The elimination or the reduction in frequency of
particular undesired incidents (e.g. reduce accidents
by 20%, remove all hazardous material etc.)
S A F E T Y & H E A L T H C O M M I T T E E
2.2
SAFETY & HEALTH
COMMITTEE
DO WE REALLY NEED
A
SAFETY & HEALTH
COMMITTEE ?
S A F E T Y & H E A L T H C O M M I T T E E
S A F E T Y & H E A L T H C O M M I T T E E
SAFETY & HEALTH
A great concern to company
A greater concern to the employees
SO .Employees should share in the work of ACCIDENT
PREVENTION.
YES !
S A F E T Y & H E A L T H C O M M I T T E E
WHY SAFETY & HEALTH COMMITTEE
ESSENTIAL ?
Management give their best effort to correct
unsafe condition/practices but employees in a
good position to observe the HAZARDS
An important source of help would be
overlooked if employee Safety & Health
committee were not included in the
organisation
S A F E T Y & H E A L T H C O M M I T T E E
Objectives of OSHA 1994
to secure the safety, health and welfare of persons at work
against risks out of the activities at work;

to protect person at a place of work other than persons at
work against risks out of the activities at work;

to promote an occupational environment for persons at
work which is adapted to their physiological and
psychological needs

to provide the means to be progressively replaced by a
system of regulations and approved industry codes.. to
maintain or improve the standards of safety and health.
S A F E T Y & H E A L T H C O M M I T T E E
OSHA 1994
Spirit of OSHA 1994
Self Regulation
Workers Cooperation & Consultation
All economic activities except shipping and
armed forces

Guiding principles
Responsibilities for OSH lies with those WHO
CREATE THE RISK and those WHO WORK WITH
THE RISK
Concept of so far as is REASONABLE/
PRACTICABLE
S A F E T Y & H E A L T H C O M M I T T E E
Every employer shall establish a Safety & Health
Committee (SHC) at the place of work in
accordance with this section if :-
40 or more persons employed at the place
of work or
The Director General directs the
establishment of such a committee at the
place of work
S A F E T Y & H E A L T H C O M M I T T E E
OBJECTIVES OF SHC
To fulfil the requirement of OSHA 1994
To promote consultation and cooperation
between management and workers in
upgrading safety & health at work
To provide a two-way communication
channel or dissemination of information on
safety & health issues
To enhance interest and motivation of all
groups of management and workers at
place of work in safety & health.
S A F E T Y & H E A L T H C O M M I T T E E
CHAIRMAN
MANAGEMENT
REPRESENTATIVES
WORKERS
REPRESENTATIVES
SECRETARY
MANAGEMENT
REPRESENTATIVES
WORKERS
REPRESENTATIVES
S A F E T Y & H E A L T H C O M M I T T E E
(cont)
Chairman :
Employer or his authorised manager
Secretary :
Safety & Health Officer
Management Representatives:
Manager/Director/Supervisors
Workers Representatives:
From section or process
S A F E T Y & H E A L T H C O M M I T T E E
Appointment
Chairman
Employer or Authorised Manager shall be
chairman.

Secretary
Person employed as Safety & Health Officer
If no SHO, chairman may appoint another
person
or SHC may appoint by ballots ( sulit ) from
members.
S A F E T Y & H E A L T H C O M M I T T E E
Appointment
Management Representatives :
Appointed by Employer
Min 2 persons ( < 100 employees )
Min 4 persons ( > 100 employees )

Workers Representatives :
Selected by workers
Appointed by employer
Min 2 persons ( < 100 employees )
Min 4 persons ( > 100 employees )
Appointment
Employees Representatives
Nominated from employees
If number exceeded the vacancies. ballot
If no representatives, employer shall appoint
Shall represent various section of work place
Any vacancy shall be replaced in the same manner
as the previous member.
Do not penalise workers who absent due to their
duties as SHC members

S A F E T Y & H E A L T H C O M M I T T E E
S A F E T Y & H E A L T H C O M M I T T E E
Removal of Committee member
Fail to attend 3 consecutive meetings
Unsound mind
Bankrupt
No longer employed (employee rep)
Convicted on a charge of:
Fraud, dishonesty or moral turpitude
offence under law relating to OSH
Other criminal offence
Incapable to carry duty as member
S A F E T Y & H E A L T H C O M M I T T E E
Part III ( OSHA 1994 )
Assist in development of Safety & Health rules and
safe system of work

Review the effectiveness of Safety & Health
Programmes

To investigate any safety & health matter brought
to attention of employer.

Review Safety & Health policies and recommend
to employer for revision of such policies.
S A F E T Y & H E A L T H C O M M I T T E E
Assist in development of rules and systems

Assist in development and review of safety &
health programmes

Perform analysis of incident trends and
statistics

Review and recommend amendments to
safety & health policies.
S A F E T Y & H E A L T H C O M M I T T E E
Perform inspections at work place and
recommend preventive and corrective
measures

Perform immediate investigation of
accidents, near-miss accident, dangerous
occurrence, occupational poisoning or
occupational diseases occurred at workplace.
S A F E T Y & H E A L T H C O M M I T T E E
Investigates complaints of unsafe or
unhealthy practices and report to
employer with recommendations for
corrective actions.
Assists in the development of promotional
and education programmes
Discusses reports and matters from the
safety officer, enforcement officer, etc
Advises the employer on safety and health
matters
S A F E T Y & H E A L T H C O M M I T T E E
INSPECTION OF WORKPLACE
Inspect at least once in every three months

Discuss the observation of the members
during inspection

Record the details of such circumstances in a
report kept for such purpose

Make recommendations to the employer on
the remedial measures to be taken on any
matter.

Record the recommendations in the report
S A F E T Y & H E A L T H C O M M I T T E E
Investigation into any accident
(According to SHC Regulation)
To inspect the place of work as soon as it is safe to
do so.

SHO shall furnish the chairman of committee with
a report of his findings.

Chairman shall as soon as practicable (ASAP)
convene a meeting of the committee to discuss
the report.

If no SHO, employer or authorised manager shall
inform the chairman or the secretary.

S A F E T Y & H E A L T H C O M M I T T E E
Investigating an accident
Chairman/secretary shall ASAP after the committee
has inspected the place of work convene a meeting
to investigate into such incident.

In the meeting, the committee shall discuss the
cause of accident. And make recommendations
to the employer to prevent the reoccurrence of
such incident
S A F E T Y & H E A L T H C O M M I T T E E
Investigating an accident
SHO or Chairman ( if no SHO ) shall furnish the
employer or his authorised manager on the
recommendations.

Employer or authorised manager shall ASAP
discuss the report or recommendations with SHO
or Chairman.

SHO or Chairman shall record the decision of the
employer or his authorised manager
S A F E T Y & H E A L T H C O M M I T T E E
Investigating an accident
Employer or authorised manager shall direct any person
employed to take such action..

Employer shall keep a copy of the report for a minimum
period of SEVEN years.

Formulate own meeting procedures and terms of
references

Frequency of meetings:
Depends on nature of risk at workplace
At least once a month for high risk workplace
Once in three month for other workplaces
More frequent meetings during initial period of formation.

In the event of an accident or any other situations
which calls for immediate attentions, meeting should
be held immediately.

S A F E T Y & H E A L T H C O M M I T T E E
Agenda and minutes :

Early notice in writing and circulation of agenda
attached.

Only matters pertaining to Safety & Health to be
discussed.

Minutes circulated soon, not later than two weeks
after meeting
S A F E T Y & H E A L T H C O M M I T T E E
Meeting Facilities :
EMPLOYER SHOULD :

Provide suitable meeting room at the place of work.

Permit member to attend meeting during working
hours.

S A F E T Y & H E A L T H C O M M I T T E E
Quorum
Half of total number of members

Non member may attend
May invite any person to discuss pertaining to OSH
matters or related to any accident occurred in the
plant.


S A F E T Y & H E A L T H C O M M I T T E E
S A F E T Y & H E A L T H C O M M I T T E E
Safety and Health matters only
Strictly for Safety & Health matters in workplace .

Minutes
Copy of every meeting shall be furnished to every
member and the employer within TWO WEEKS after
the meeting.

Minutes

Shall be kept at place of work for minimum period
of SEVEN years.

The employer should furnished the DOSH with a
copy of minutes if required.
S A F E T Y & H E A L T H C O M M I T T E E
TRAINING & INFORMATION
Employer to ensure

Committee members have basic understanding and
knowledge on the function of the committee.

Provide training to the committee member.

Availability of an adequate document & information
for SHC
Act & Legislation
Code of Practices
Technical Informations
Operational Information etc


S A F E T Y & H E A L T H C O M M I T T E E
S A F E T Y & H E A L T H C O M M I T T E E
EMPLOYER SHOULD NOT :
Disclose any information which would be prejudicial
to national security.

Disclosure of information which contravene with any
law

Disclose individual matters unless consented to its
disclosure

Provide any information other than for Safety &
Health or welfare at work.

Any information obtained by the employer for legal
matters.
S A F E T Y & H E A L T H C O M M I T T E E
PENALTY
Any person who contravene any of the provision of
these regulation shall be guilty of an offence and shall be
liable to a fine not exceeding
FIVE THOUSAND RINGGIT or imprisonment for a
term not exceeding SIX MONTHS or to BOTH
S A F E T Y & H E A L T H C O M M I T T E E
STRUCTURE OF COMMITEE
Joint management-worker committee at
workplace

Company may form other committee to
supplement work of joint committee such as :
Management committee to oversee work of joint
committee or subcommittee (permanent or ad-
hoc)
Must have clear communication channel between
joint committee and other committee.
IN SUMMARY
ENSURING EFFECTIVE COMMITEE
Basic knowledge and interest of members
On going training and education of members
Availability of relevant information to members
Regularity and frequency of meetings
Fast decision making and follow-up action
Wide publicity of committee activities
Recognition of members
Leadership of chairman
Stick to safety and health only
S A F E T Y & H E A L T H C O M M I T T E E
TOPIC 2.3
ROLES OF THE MANAGEMENT
S A F E T Y & H E A L T H C O M M I T T E E
There are a number of strategies that can be used by organizations to ensure a
healthy and safe workplace and ensure compliance with legal requirements.
For Example :
Design Safe and healthy systems of work
Exhibit Strong management commitment
Inspect Workplace for health and safety problems
Establish Procedures and controls for dealing with health and safety
issues
Develop Training programs
Set up Health and safety committees
Monitor Safety policies
Draw up Action plan and checklist
S A F E T Y & H E A L T H C O M M I T T E E
Policy
This is a statement of the principles governing decision-
making. They can only be changed by the Management
and are mandatory.
Procedure
Describes the functional steps used to implement
policies. Examples are those used by Safety & Health
to promote adherence to management policy and are
mandatory.
Guidelines
Describe specific aspects of working to the requirements
of procedures where extended explanation is required
and provided by Safety and Health. They contain
recommended methods and statements with the
objective of achieving certain standards or outcomes.
S A F E T Y & H E A L T H C O M M I T T E E
Safety
Handbook
s and
Manuals
These documents can provide both procedural
instructions and guidance on a specific subject. They are
intended to describe a generic approach (e.g. Contractor
Safety Handbook) and may describe activities which are
routinely carried out as part of the normal functioning of
the area (e.g. Laboratory or Workshop manuals).
Safety
Manageme
nt
This is a summary of the appropriate Safety and Health
policies, procedures and guidelines which govern all
aspects of task planning. It provides a framework within
which tasks or activities can occur.
Job Safety
The area supervisor ensures that all task planning
accords with a Safety Management Plan detailing
applicable Safety and Health Policies, Procedures and
Guidelines (including Handbooks and Manuals).
Enforcement the safety procedure
The action plan must be implemented in a way
that is compatible with professional rules and
practices as well as with existing procedures.

Follow-up the safety management system
The effectiveness of the system implemented
must be checked and follow-up, and if a new
risk or hazard factor is identified there must
be a response. Audits must be systematically
carried out and analysed in order to select
corrective actions.
S A F E T Y & H E A L T H C O M M I T T E E
Thank you
-End-