Lotus Notes Client

Troubleshooting
Names.NSF
Users Address Book
Creating Editing Location Document
Mail settings for a location
Scheduling replication
To Change your address book

Setting User Preference
Notes announce new mail
To Secure your Notes Window
Displaying and changing toolbar
Mail and address book troubleshooting
Database troubleshooting
Important Notes file to backup
Creating Editing Location Document
Open Users address book manually


To view Location Click on
Advanced --Location

Location documents in your address book specify settings such
as the server where your mail resides, whether you work online
or offline with an outgoing mailbox When you move to a different
physical location, such as your home, where you change the way
you connect to servers, you can make adjustments automatically
by selecting a different Location document.
To create or edit a Location
document manually
Ask your Domino administrator for the following
before you begin:
1 The name of your home (mail) server
2 Whether you use a Domino directory server and
the name of that server
3 Whether your organization uses a proxy server for
connection to the Internet, and the settings to
specify for that server
From the menu, choose File - Mobile - Locations.
Notes opens the Locations view of your Personal
Address Book
Do one of the following:
To create a Location document, click the "New"
button
and choose "Location."
To edit a Location document, select the location
and
click the "Edit Location" button.

To create or edit a Location
document manually
On the Basics tab in the "Location name" field, enter
a name for this location.button.
In the "Location type" field, do one of the following: To
use a LAN (for example at your office)
In the Proxy field (does not appear for Notes Direct
Dialup locations), specify options for connecting to the
Internet through a proxy server if your organization uses
one.
Click the Servers tab.
In the "Home/mail server" field, enter the name of your
Domino home server.
Click Ports and select at least one of the ports that
Notes lists.
Click the Mail tab and specify mail settings for the
location, especially whether you want to keep mail on
the server and work online or work offline in a local mail
database and replicate changes
Click "Save & Close."

You can specify mail settings, such as whether to use your
mail on a server or use your local replica, from the Mail tab of a
Location document.
Mail file location-----Select "on Server" to use your mail
file directly on a server at the location or select Local to
use a local replica of your mail file at the location. When
you use a local replica, Notes stores mail you send in an
outgoing mailbox until replication occurs-
Mail file----The path to your mail file. Notes opens the
mail file you have specified in this field when you:
Domino mail domain---The mail file's domain.
Recipient name type-ahead---Select Disabled if you
don't want to have Notes automatically suggest full names
when you type mail addresses while this location is
current. Select "Local Only" to have Notes look for names
in your Personal Address Book when you type mail
addresses. Select "Local then Server" to have Notes look
for names in your Personal Address Book and then the
Domino Directory on your home server when you type mail
addresses.
Mail settings for a location

Activate recipient name type-ahead-----Select "On Each
Character" to have Notes look for a name with each letter
you type (for example find Johnson if you type Joh), or "On
Delimiter" to have Notes look only when youve typed an
entire name.
Recipient name lookup---Select "Stop after first match"
to have Notes find only the first name that matches the
recipient name when you send mail from this location.
Select "Exhaustively check all address books" to have
Notes find all of the names that match the recipient name
and ask you which one to use.
Mail addressing---This field appears only if you have
specified Local for "Mail file location."
Select "Local and Server" to show any Domino
directories on your home server in the "Choose address
book" list in various dialog boxes that let you select people,
for example, Select Addresses or Select Names.
Mail settings for a location

Send outgoing mail---Select "through Domino Server" to
send mail through your home server.
Format for messages addressed to Internet addresses---
Select "Notes Rich Text Format" to allow all messages over
the Internet to be sent as plain text. Select "MIME Format"
to keep as much formatting as possible, depending on the
recipients mail, when mailing to non-Notes users.
Transfer outgoing mail if----This field appears only if you
have specified Local for "Mail file location.
Type the number of messages which must accumulate
before Notes automatically sends mail.


Mail settings for a location

Scheduling replication
Using a replication schedule, you can replicate local
databases on a regular basis automatically.."

If you specify certain databases as high-priority, Notes will
replicate them on an additional, more frequent schedule than
other databases. For example, you might set your mail database
as high-priority
High-priority database entries on the Replicator page appear with
a double clock icon.
Scheduling replication
To specify a replication schedule
1. Open any local replica database.
2. From the menu, choose File - Replication -
Settings.
3. Click "Change Schedule."
Note You can set up the same replication schedule
from the Replication tab of the current Location
document in your Personal Address Book, or from the
"Scheduled replication is disabled" menu at the top right
of the Replicator page.
4 Select "Replication is enabled for this location."
5. (Optional) If you want the schedule to begin as soon
as you finish setting it, select "Immediately." Otherwise,
select "Next Replication."
6.(Optional) Select "Replicate when Notes starts." With
this setting, Notes prompts you at startup to begin
replication, so you have the chance to cancel. Select
"Don't prompt" if you want Notes to replicate at startup
without giving you a chance to cancel.
Scheduling replication
7. Select "Replication Interval" and specify the primary
schedule:
In the "Replicate daily between" field, specify start
and end times that define the period of the day during
which you want replication to occur.
8.(Optional) Select "Additional interval for high-priority
databases" and specify the additional schedule as in
the previous step.
9 Click OK to return to the Replication Settings dialog
box.
Examining Replica IDs
A replica has the same replica ID as the original file or
database. This distinguishes a replica from a copy of a
database made by choosing File - Database - Copy.
The common ID lets you replicate changes between the
replica and the original database. If you have two
copies of a database with different replica IDs, you can't
replicate between them.
Tip If you copy a database (.NSF) file using your
operating system, the copy is a replica. Only copies
made in Notes are not replicas.
To see a database's replica ID
1. Open or select the database.
2. From the menu, choose File - Database -
Properties and look under "Replica ID."
3. Click the Information tab.
To Change your address book
You can change the address book Notes uses, or you can have
Notes look in more than one address book. All local address books
you specify appear in the "Choose address book" field in the Select
Addresses, Find People, and Select Names dialog boxes.
1. From the menu, choose File - Preferences - User
Preferences.
2. Click Mail.
3. In the "Local address books" field, do one of the following
To change to another address book, delete the file name of
the existing address book, and then click Browse to locate and
enter the file name of the address book you want to use. Click
OK.
To use more than one address book, click Browse, locate
the address book, and click OK to add it to the list. Repeat to
add other address books.
4. Exit and restart Notes




To set how often and how Notes
announces new mail
1. From the menu, choose File - Preferences - User
Preferences
2. Click Mail.
3. Under Receiving, select "Check for new mail every x
minutes" to enable new mail notification.
4. Type a number in the "Check for new mail every x minutes"
field to set the interval at which Notes checks for new
messages. The default is every 15 minutes.
To secure your Notes window
The Logout option at the bottom of the User Preferences - Basics
page allows Notes to lock your User ID after a specified time period
of inactivity. When Notes locks your User ID, the screen
automatically clears, so no one can see your Notes window. Thus,
you can step away from your computer, leave Notes running and be
confident that your data is secure
1. From the menu, choose File - Preferences - User
Preferences.
2. Select "Logout (and lock Notes display) if you haven't used
Notes for 15 minutes" and then edit the number of minutes
of inactivity you want to elapse before Notes locks your User
ID.
3 Click OK.

Mail and Address Book
troubleshooting
Why does the status bar say "Pending delivery" when I send
mail?
"Pending delivery" displays in the status bar when you are working
in a local replica of your mail database. When you send mail, the
mail goes into the outgoing mailbox as pending. When you dial into
the network, connect online, or replicate your local database with
the server, mail in the outgoing mailbox is automatically sent.
Why won't my mail rule run?
After you create a rule you must enable it before it can run. Open
the Rules folder in the navigation pane, select your rule, and click
"Enable Rule.
Why can't I send a message a second time?
Open the existing message you want to send, and choose Actions -
Copy Into New - New Memo. Then you can send the message
again, with or without further editing.
Unable to forward Mail
See the user mail file is correct in location document
Databases troubleshooting
Why can't I access a server that a database is on?
You may not be able to access a database if it is on a server you
are not authorized to use. You may not have the correct certificate
for accessing the server, or you may not have the correct access
control. If you need access to a server you are not authorized to use
Why can't I change the name of this database?
To change the name of a shared database, you must have at least
Designer access.
Why can't I create a shared field?
To create a shared field, you must have Designer or Manager
access.
Why can't I compact this database?
You need more than twice the size of the database available in
storage space on your hard drive to compact the database. Notes
makes an extra copy of the database while compacting it, and only
removes the original after the compacted version is complete.
Why can't I delete this database?
You must have Manager access to delete a database
Important Notes files to save or
backup
The following is a list of Notes files that you may want to save or
backup in case you ever need to uninstall Notes and then reinstall it
at another time.
Note You may not have all of these files.
BOOKMARK.NSF--Notes\Data directory---Contains your saved
bookmarks and Welcome Page information.
DESKTOP6.NDK---Notes\Data directory---This is your Workspace
that maps to your bookmarks.
NAMES.NSF---Notes\Data directory---Contains your contacts,
connections, locations, and Personal Address Book information.
NOTES.INI---Notes program directory ----Contains the information
you provide when you set up Notes, including the options you select
in User Preferences. May also contain information created by your
administrator. This file gets deleted when you uninstall Notes.
*.NSF---Notes\Data directory---Local databases that you create are
stored in the Data directory.
<yourname>.ID---Notes\Data directory---This is your User ID file.
You need this to access Notes.

Displaying or changing toolbars
To make additional toolbars visible
You can select the toolbars you want to display for your Notes
sessions.
1. Choose File - Preferences - Toolbar Preferences
2. Click Toolbars.
3. Select the names of toolbars you want to display by
checking the check boxes to the left of the toolbar names
in the Visible column under "Available Toolbars." To see
what buttons populate an available toolbar, click the title
and the toolbar appears below the list.
4. When finished, click OK.