Role Mapping

What role will you play...

Role Mapping Purpose
Role
Mapping
Business
Change
Management
Business
Process
Team
Training
Security
Role Mapping must be a
collaborative effort
Role Mapping ensures we understand who our users are and what they
need to do
Role Mapping results are a critical part of the project and the sustain model
Defines the responsibilities related to the new business scenarios
Identifies impacted audience
Is the basis of the Training Curriculum and end user training
Defines security profiles
CCA Methodology and Role Mapping
Role Mapping Deliverables
A standard SAP Job Catalogue to be used by the collaborative group
Is the basis for security
Provide the framework for the Training Curriculum
Is the basis for end user readiness

The catalogue will provide the relationship connecting:
HR Position SAP Job SAP Role






HR Position = Job Title
SAP Job = Functional Business Job
SAP Role = Physical Security Business Job
HR
Employee
Tables
SAP User
Tables
Owner HR
Owner IT
Role Mapping Tools
An Access Database will be used for recording
Audience Analysis
Mapping HR Positions to SAP Jobs
Mapping SAP Jobs to Training Courses

An Excel Spreadsheet will be used to complete the design of the SAP Roles

People, Positions,
Impacts
End User Training
Requirements
Identified
Role Mapping
Database
Jobs, Scenarios,
Transactions
Security
Requirements
Identified

SAP Job
Catalogue
Role Mapping Phases
Gather information from the business - Who, When, How will be impacted
Identify HR Positions, People, Jobs and Scenarios
Business Process and Audience Analysis
Create SAP Jobs based on the audience analysis and the identified scenarios
Identify Transaction Codes and Authorisation Objects
Build SAP Job Catalogue
Build SAP Roles and Assign Transactions
Unit Testing
SAP Role Build
Map HR Job Titles to a SAP Job
Map HR Positions to a SAP Job
Map SAP Jobs to training courses
Map SAP Jobs to Training Curriculum
Assign SAP Roles to SAP Jobs
DILO Testing
Assign SAP Role to SAP Job
C
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IT Role Mapping Responsibilities
Audience Analysis
Drive communication of Role and Responsibility changes
Map HR Positions to SAP Jobs
Change
Management Team
Audience Analysis
Identify transactions to support the process in SAP
Create SAP Jobs
Map SAP Jobs to Training Curriculum
Map HR Positions to SAP Jobs
Business Process
Team
Build Training Curriculum
Map SAP Jobs to Training Curriculum
Map HR Positions to SAP Jobs
Training
Team
Build SAP Roles (Y Roles and Z Roles )
Identify transactions to support the process in SAP
Identify Segregation of Duty conflicts
Unit testing
Assign SAP Roles to Job / Person
Security Team
and
Systems Admin
Role Mapping Phases and Collaboration
Audience
Analysis
Business
Process Team
Change
Management
Team
Business
Build SAP
Job
Catalogue
Business
Process Team
Security Team
SAP Role
Build
Security Team
Business
Process Team
Map HR
Positions to
SAP Job
Business
Process Team
Training Team
Change
Management
Team
Map SAP
Jobs to
Training
Curriculum
Business
Process Team
Training Team
Assign
Security
Profiles
Security Team
Business
Process Team
O
W
N
E
R
Design Build Deploy
Role Mapping Audience Analysis
Design Phase
Business Process team to acquire overview of all scenarios

Change Management and Business Process team identify
Who, Where and How
Positions/people that perform tasks within a function/location
Transactions that will support the process in SAP
Authorisation Objects
Keep data secure (Users should only be able to maintain and view data
for which they are authorised and have received training)

Change Management enter Audience Analysis into Role Mapping database

Change Management to drive communication of role and responsibility
changes
Role Mapping Build SAP Job Catalogue
Design Phase
Business Process team complete SAP Job Catalogue for New roles and
Additions to an existing role
1. The positions/people that perform the task
2. Which transactions and programs support the process in SAP
3. Determine authorisation and organisation level restrictions

Create SAP Jobs based on the Audience Analysis and the identified
business scenarios
Position Process
Description
SAP Job

Transaction
Code
T-code
Description
Activity Auth
Objects &
Values
Program/
Table
Organisation
Levels
Client
System
Finance FI
- Assistant
Accountant
Prepare
monthly
financial
reports
Finance
Assistant
Accountant
VF31

Output from
Billing
Documents
Display Default CC00, BV00,
CL00, FS00
PARCL
NT100
Finance FI
- Assistant
Accountant
Prepare
monthly
financial
reports
Finance
Assistant
Accountant
F.20 A/R: Account
List
Change,
Display,
Execute
Default CC00, BV00,
CL00, FS00
Finance FI
- Assistant
Accountant
Prepare
monthly
financial
reports
Finance
Assistant
Accountant
/ama/rtr_pro
c
RTR Process
Run
Execute F_FKAL_KOA ZRTR-
PROC
CC00, BV00,
CL00, FS00
SAP Job Catalogue - J:\IS\Programs\OAisys\OR3\70 - Security\Job Catalogues (New & Additional)
Role Mapping Build SAP Job Catalogue Details
Position Persons position
Auth Objects &
Values
The field(s) against which
activities are performed
Process
Description
Job task description
Program /
Table
Specific programs or tables
required while executing the
transaction
SAP Job Functional Business Job
Organisation
Levels
An employees area of
responsibility
Transaction
Code
Transactions required for the
process
Client System System required for this process
T-code
Description
Transaction description


Activity
What type of access required
when executing the transaction
Role Mapping Derived SAP Role
Design Phase
Business Process team complete Derived Role request for:
Existing role requiring new Organisation Level

Details taken from SAP Role master catalogue


SAP Job Organisatio
n Level
Org Level Field & Value Composite Master Role C. Role
Description
Single Master Role S. Role
Description
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
DISPLAY_MD_CC00
Display Payroll
Master Data
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
MAINTAIN_MD_CC00
Maintain Payroll
Master Data
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
PAY_SUMM_CC00
Prepare Payment
Summaries
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
REPORTING_CC00 Payroll Reporting
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM-PY-
RUN_PAYROLL_CC00 Run Payroll
Payroll Officer NZ00 Company Code = 4000 - 4999 YRHRM-PY-OFFICER_CC00 Payroll Officer
ZRHRM:PY-
SPINIFEXGRTK_CC00
SpinifexIT Generic
Reporting Toolkit
SAP Role Catalogue - J:\IS\Programs\OAisys\OR3\70 - Security\SAP Roles (Existing)
Role Mapping SAP Role Build
Build Phase
Security team and Business Process team review SAP Job Catalogue
Keep the number of roles to a minimum (less maintenance)
Security team combine processes into SAP Roles
Business Process team prepare files for import into Role Mapping database
Security team build and unit test SAP Roles
Business Process team execute functional and DILO testing

Business Process Team
Support
Variant Maintenance
Table Display
IT Security Team
Cross Stream Consolidation
Naming Conventions
SoD Conflicts
Role Mapping Map HR Positions to SAP Jobs
Build Phase
Business Process team, Change Management and Training team
workshop
Map HR Positions SAP Job

Use Role Mapping database
Import HR Details
Import SAP Jobs
Map HR Positions to SAP Jobs
Run reports to identify people



Role Mapping Map SAP Jobs to Training Curriculum
Build Phase
Training team build Training Curriculum based on Audience Analysis
and identified transactions

Business Process team and Training team workshop
Map SAP Jobs Training Courses

Complete details in Role Mapping database
SAP Jobs to Training Courses
Run report to identify end user training & logistics

Business Process team to sign-off Training Curriculum


Role Mapping Assign Security Profiles
Deploy Phase
System Administrators:
Create new network and SAP accounts
Manually assign roles to SAP accounts based on SAP Job
Run audit report on Segregation of Duty conflicts for Security
Update UAR database with SAP Jobs








Exception Cases
2IC Delegation assign authorisations
permanently
Temporary assignments
Transition periods between jobs
Whats Next Role your Sleeves Up
Build SAP Job Catalogues for 2010 OAisys projects
Business Process team to assign a resource to this task
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Brewery
New Zealand (OR1/OR2) Deployment
OR3 Finance (Q1 & Q2)
OR3 Human Resources Deployment CM
OR3 Rebates Deployment
OR3 Sales & Customer Service Deployment
OR3 Supply Chain Deployment
OR3 Finance (Q3)
OR3 Finance (Q4)