QAAF-

roadmap
QMS
operatonal
mechanism
QA ROLES BY MANAGEMENT LEVEL
(RA 9155)
Quality Management System
Focused on
setting quality
objectives and
necessary
processes that will
ensure
achievement
Application of
planned, systematic,
quality activities to
ensure that all
processes employed
will meet all
requirements and
standards.
Monitoring specific
results to determine
whether they comply
with relevant quality
standards & identify
ways to eliminate
unsatisfactory results
Core Areas for Quality Assurance

Activity 1: RO / DO Competencies
1. Form groups 1 RO, 5 DOs
2. Each group lists down
RO - what the Region regularly does.
DO - what the School Divisions regularly do

3. Group the responses into service areas.

4. Consolidate groupings done to be the basis for
the outputs or deliverables or services of the
region.

5. Validation of RO / DO services


Activity 2: ID of Core Processes

6. Each group will analyze and identify at
least 3-4 core processes that the RO/DO
needs to do to deliver the Output/
Deliverable assigned to them.

7. Presentation of output.
Core Processes for Quality
Assurance in the Region/Division
(Use Consolidated Group Output)
OUTCOME
Improved division competencies for
provision of technical assistance to
schools
Outputs
/
Account
abilities
(Servic
es)
Educ
Planni
ng
Policy
Dev
Localizati
on of the
Curriculm
Quality
Assuranc
e & M &
E
HR Dev
/Technic
al
Assistan
ce
Learning
Resource
Mgt and
Dev
CORE PROCESSES
INPUT
REGION
OUTCOME
Improved competencies of schools for
SBM implementation

Outputs
/
Account
abilities
(Servic
es)
Educ
Planni
ng
Management
of Curriculm
Implemetation

Technical
Assistan
ce

QA-
M & E
Learning
Resource
Mgt and
Dev

CORE PROCESSES
INPUT
Division
Quality Assurance as an integral part
of QMS
Activity: Quality assurance of
processes
Practice :
1. What are the significant processes Distircts do to capacitate schools?


Appraisal of Schools Improvement Plan

Technical Assistance on
SBM Implementation
Curriculum Implementation
Teaching, learning and assessment

Implementation of Programs / Projects

Provision of Education Resources

Professional development of Teachers / school Heads



by
Activity: Quality assurance of DO
processes
2. Each group to choose one (1) DO process to be
quality assured.

3. Identify the desired phases of the work process ( i.e.
milestones) from start to completion

4. Set the criteria for reviewing or assessing each
milestone in terms of content and process standards .

5. Use the criteria to develop a tool (e.g. checklist) for
reviewing completion/ accomplishment of a milestone.








DO PROCESS:
Instructonal Supervision
of Teachers
1. Identify the significant phases of work(i.e.
milestones) of the process.
2. Set the content and process standards for
the first milestone
Content standards what characteristics
the expected output of the milestone
should have
Process standards how the output will
be produced
3. Prepare QA checklist for certification

Sample Process: Technical Assistance for SIP Development
Milestones:
1. Identification of schools needing TA for SIP Dev
1. Content
1. Has selection criteria
2. Priority schools in the list meeting criteria
2. Process
1. Criteria evolved through consultation
2. Listing of priority schools done by a team following criteria

2. Needs Analysis of Priority Schools
1. Content
1. Identified needs relevant to SIP development
2. Needs prioritized according to SIP development process
2. Process
1. Needs identified by school planning team
2. Needs gathered through acceptable data gathering process and
tool





Sample Process: Technical Assistance for SIP Development
Milestones:
1. TA planning and resource preparation
1. Content
1. TA plan is based on needs of schools on SIP development
2. TA plan includes varied TA strategies
3. Planned TA activities / strategies appropriate to school
stakeholders
2. Process
1. TA Plan is prepared by SBM Coordinator endorsed by T&D
coordinator
2. TA delivery
1. Content
1. Delivery of TA is according to the TA plan
2. Process
1. Sessions provide for practice
2. M&E is done after TA session





QA Tool Template
Process:_____________________________
Milestone 1: _________________________

STANDARD CRITERIA
FINDINGS COMMENTS
( Reasons for not
meeting criteria;
Facilitating factor)
Met Not
Met
a. Content 1.
2.
n
b. Process 1.
2.
3.
Certified by: __________________
Date of completion: ____________

Practice
Process: Technical Assistance for SIP
Development
Milestones:
1.Identification of schools to be provided TA
Needs Analysis of Priority Schools
2.TA planning and resource preparation
3.TA delivery
4.M&E of TA delivery




Sample Process Milestones
Process: TA Planning for Learning
Resources for Schools
Milestones:
Assessment of learning resource needs of
schools
Development of Division LR-TA Plan
Implementation of Division LR-TA Plan
Monitoring, Evaluation and Adjustment of
TA Plan

Activity Outputs
Process Milestones
Content and Process Standards for the
milestones
QA Tool
Set
milestones
for
process to
be QA
Develop
content
and
process
criteria
Review
and assess
the
milestones
Certify
completion
of
milestones
QA Process Flow
Quality Assurance Process Flow
Identify the expected milestones of
the division for a given process
Set the standards for each of the
milestones in terms of content/output
and process criteria
Review and assess each milestone
based on criteria using document
analysis and/or process observation
Certify completion of a division
milestone


Good Luck!
Practice
Divide the pax into four.
Choose one DO process and identify
the number of milestones (4) for it.
Write Criteria Content and
Process
Show & Tell