Journals

High Level info on Journal

A Journal is a quick fix to balance an un-balanced account/amount

It is a manually entered and traceable adjustment(s)/correction(s) made to the
system/model
The changes do not cascade-down to the Source System
Journal posting will update the corresponding InfoCube and Journal Detail Table
Any logic is written in Journal.lgf will be executed when the data is written to the
Model via Journal Entry

Default.lgf is executed for Journal Entries only if the Journal.lgf is not used

Business Scenario

Administrators load data from various source GL systems in to a Model.

Accounting team will review the data and should there be discrepancy in
balancing accounts/amounts, the team will create Journal (s) to balance the
amounts for reconciling.
This is necessary since correcting the source system and reloading may take
significant amount of down time.

This process is typically done after month-end and quarter-ends.

Journal Flow / Process

Journal Template
1.
2.
3.
4.

Only One template can be defined / exist for selected model

A new Model inherits the Template if it is copied from an existing model.
Journal Template will define how the journal entries are displayed.
Journal Template is accesses via Admin Tab of the Web Interface under Features
Sections.
Log on to BPC Web Goto Admin link Features Journal.

Journal Landing
1. Journal Workspace/Landing is accessed via Start Page under Consolidation
Central.
Log on to BPC Web from Start Page Consolidation Central Journals.
2. It Lists all the Journals available for a given Model.
3. Every Journal must be built on top of journal template for that model.

Journal Entry Creation and Available Options

Single Journal entry One Journal entry per account .

Balanced this option will require/force you to balance the journal while posting .
Reopen in next period this option will allow you to reopen/copy journal entry to
another account or next period .

Multi Headers to generate a group of individual Journal entries and all actions effect
group
Multiple Values for various DIMs selections in the Journal body

Auto Reverse this option will allow you reverse debits and credits value in journal
entry in the next period

Journal Table

How to look up Journal Detail Table:

1. In BW, got to Transaction Code SE16

2. Enter table name UJA_APPSET_INFO and choose enter
3. Click F8, and note your Environment Prefix (in this case IV); Go back by clicking
green arrow twice
4. Type UJA_APPL and click enter key; Select your Environment (), Click F8 and note
prefix (SL8)
5. Go back by clicking green arrow () twice
6. Enter Journal Detail Table (/1CPMB/XXZZZJRDT) and press Enter Key then F8 (XX
= IV & ZZZ = SL8) /1CPMB/IVSL8JRDT