TECHNICAL ENGLISH FOR PETROLEUM INDUSTRY

PRESENTATION TECHNIQUES
Prepared by:
Sono, S.Pd., M.Pd.
Oil and Gas Academy
Institute of Energy and Mineral Resources
PTK AKAMIGAS - STEM
2013

THE STRUCTURE OF PRESENTATION

Your presentation will be easily understood by the audience if it is presented
systematically by following a good structure of presentation.
An effective presentation typically consists of four stages:

INTRODUCTION

BODY OF PRESENTATION

CONCLUSION
EFFECTIVE PRESENTATION
Q & A SESSION

STAGES IN INTRODUCTION
Greeting and welcoming the audience (personal
introduction if necessary)
Stating or introducing the topic of your presentation
Giving the background (if necessary)
Stating the objectives
Outlining your presentation (giving the main points
of your presentation)

GREETING AND WELCOMING

Good morning*), ladies and gentlemen,
Assalaamualaykum warahmatullaahi
wabarakaatuh,
Welcome to this presentation session today.
My name is .. and I work for Exxon
Mobil in the Production Department.

INTRODUCING THE TITLE OR TOPIC OF PRESENTATION

Its an honor for me to be with you today to have

a discussion on new methods of oil and gas
separation.
The topic of my presentation today is
Today, I would like to talk to you about
In my presentation today I would like to present
.
Today I am going to talk about
Today I would like to share my knowledge and
experience about
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GIVING THE BACKGROUND, OBJECTIVES AND

OUTLINE OF PRESENTATION

As we know that ..
The reason I am presenting this topic is that .
As all of us are aware that ..
I am interested in addressing this topic because of
significant advances in methods of oil and gas
separation in petroleum industry.
The objectives of my presentation today are: firstly to
; secondly to . and finally to
There are three main points that I would like to discuss,
first , second .., and third .
I have divided my presentation into three parts,
first, second ., and third ..
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PRESENTING THE BODY OF THE

PRESENTATION
Introduce the first point of your presentation
Explain and elaborate the point as
comprehensively as possible
Refer to pictures, visuals, or books
Provide examples
Sum up your point and link it to the next point
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INTRODUCING THE FIRST POINT OF

PRESENTATION

Well. Lets start with the first point .

First, Id like to talk to you about .
First of all, Id like to explain ..
To begin with, Id like to discuss .

EXPLAINING THE POINT

Below are some useful tips:
You can start with a definition, or the meaning
of the key words and then elaborate more.
Make sure that you involve the audience by
making rhetoric questions.
You can use a 5 Ws and H principle when
explaining the key point.

REFERRING TO VISUALS

In my first slide, Ill show you ..

Now, lets take a look at the first slide
Now, Ill show you the diagram of .
Let me show you the first picture of
As you can see in the picture .
This diagram shows that
This slide gives information about .
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PROVIDING EXAMPLES
Giving examples is a good way of giving
explanation in a simple and easy way.
Giving examples can lead the audience to the
understanding of the point more easily.
Some expressions below can be used to give
examples:
For example ..
For instance .
Let me give you an example.
Please look at this example. ..
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SUMMING UP AND LINKING TO NEXT

POINT (MAKING TRANSITION)
As I have explained to you, the first main point
concerns with .
In summary, this first main point deals with .
To sum up, I think there are
Well. Now let us move on to the second point
about

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CONCLUDING THE TALK

When you are concluding your talk, you need to
be able to:
Signal to an end
Summarize the talk
Conclude the talk
Give recommendation
Close the presentation

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SIGNALLING TO AN END
The discussion on the third point has brought
us to the end of the presentation.
That completes my presentation.
Well, ladies and gentlemen. We have come to
the end of the presentation today.
I think thats all I would like to say today.
I think thats the end of my presentation
today.
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SUMMARIZING AND CONCLUDING

THE PRESENTATION
Let me just review the key points that we have
discussed. ..
Ill briefly summarize the main points.
To sum up, there are three main points.
In brief, there are three main points. ..
In conclusion,
Id like to leave you with the following
conclusions. ..
As you can see, .
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GIVING RECOMMENDATION AND CLOSING THE PRESENTATION

Based on our discussion, I suggest that .

Id like to propose one suggestion at the end of my presentation.
Thank you for your attention.
Thank you for listening.
Thank you.
Wassalamualaykum warahmatullaahi wabarakaatuh.

INVITING QUESTIONS OR COMMENTS

After completing the presentation the presenter usually
invites questions from the audience by saying:
Id be glad to try to answer any questions.
If you have any questions, Id be happy to answer them.
Any questions?
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STEPS IN DEALING WITH QUESTIONS

Clarify the questions (if necessary)
Check the answers
Use appropriate strategies for difficult
questions
End question and answer session

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CLARIFYING QUESTIONS
Make sure that you understand the question before you give the answer. You
can clarify a question by:
1. Interrupting the questioner
Sorry, could you speak louder, please?
2. Asking for repetition
Sorry, could you repeat the question?
Im sorry, I couldnt catch the point. Could you say that again, please?
3. Rephrasing the questions
Is your question ?
Are you asking about .?
So, your question is ..?
4. Asking further question for clarification
Sorry, which slide are you talking about?
Excuse me, which slide was it?
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CHECKING THE ANSWERS

It is important to make sure that the audience
understand your answer. You can check it by
saying:
Did that answer your question?
I hope that answered your question.
Was that clear?

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STRATEGIES TO ADDRESS DIFFICULT QUESTIONS

It is important that you have a proper strategy to address difficult questions.
Below are some tips to deal with such questions:
1. Delaying the answer
Thats a good question, but perhaps we could deal with that later.
Sorry, could we discuss that later after the presentation?
Im not sure this is the right time to discuss that matter.
2. Not giving the answer
Im sorry. I dont know the answer.
Im afraid thats not my expertise.
Im afraid Im not the right person to answer that question.
3. Asking the floor
Im afraid Im not the right person to answer that question. Perhaps
somebody can answer the question?
Perhaps someone from the audience can answer the question?

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ENDING Q & A SESSION

If there are no more questions, Ill finish it
here, then.
If there are no questions, Ill call the day.
No more questions? Thank you very much.

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