College Management Information System (CMIS)

Problem Abstract :
Sri Vasavi Engineering College is an engineering college under JNTU affiliation. This college has six
departments and offering different UG and PG courses.
Presently to maintain information about different aspects the college is using manual process i.e.,
using books and ledgers. Now the college requires a computerized environment where it is easy for
storing information about students details, their attendance, marks reports, faculty details, course details,
schedules and so on. Using present manual process it is difficult in maintaining data and moreover it is
time consuming. There is a wastage of stationary and more human resources effort is required. When
we have computerized environment it replaces all these problems.

Problem in existing system:

Presently to maintain information about different aspects, the college is using manual process i.e.,
using books and ledgers. Now the college requires a computerized environment where it is easy for
storing information about student details, their attendance, marks reports, faculty details, course
details, and schedules and so on.
Using present manual process it is difficult in maintaining data and moreover it is time consuming.
There is wastage of stationary and more human resources effort is required. When we have
computerized environment it replaces all these problems.

Proposed system :
CMIS (College Management Information System) is a software system developed for a
college for maintaining information related to various daily activities in the college.The CMIS
is used to maintain details of various departments in the college, various courses offered by
the college, faculty details, their salary details, student admission details, day-to-day
attendance details, internal marks details; end exam marks details, laboratory infrastructure
details and so on.
By building these details, the CMIS software system generating reports that are helpful for
faculty, HODs, office staff, principal and for management in administration.
By using the data, we generate reports and send to parents about the students status and
progress. Thus this is complete and comprehensive software package that provides number of
services for maintaining data related to day-to-day activities of the organization.

Functional Requirements :
The administrator must be able to make changes to the structure for effective usage of the system.
The system must provide permissions facility to allow students to pay fees at extended intervals
Administrator must be able to create a new account for enrolling students and at the same time he should be able
to delete it.
Administrator must be able to add a new building in order to allocate it to a group of student who are enrolled
in a particular course.
The administrator must be able to manage the accommodation facility.
The administrator must have the privilege of viewing accommodation details.
The system must provide detailed building details and allotted lists for a course upon user request.
System should provide report about the hostel vacated list between a specific time intervals.
The system should generate automated loan estimation reports for the students which include separate
statements for regular fee, and hostel fee.
The system must be able to generate birthday greetings to the students.
The administrator must be able to make changes to the structure for effective usage of the system.
The system must provide permissions facility to allow students to pay fees at extended intervals.
Administrator must be able to create a new account for payment activity and at the same time he should be able
to delete it.
Administrator must be able to create a new fee type in order to allow certain group of student to pay a particular
fee.
The administrator must be able to manage the transport facility.
The cashier must be able to collect fees from the students using the system.

The administrator must have the privilege of resetting counter passwords.

The system must provide detailed fee payment details and discount lists for individual students upon user
request.
System should provide report about the transport details.
The system should generate automated or manual Transfer Certificates for the students and should maintain
unique serial number for every TC issued.
The DEO must be given the privilege of issuing study certificate and bona fide certificate to the student on
request.
The system must be able to generate identity cards and bus pass to the students.

User Interface Requirements :

Professional look and feel.
Help should be very user friendly.
User interface should include good images.

System Architecture

Use Case Diagram :

Login Giving Permissions To Users Nominal role Modify/View Exsiting Account
<<include>>

Create New Account

Create new Student Account

Delete Existing Account

Maintiaining Area Details

Account Master

Trasport Master

Maintaining Layout Details

Maintaining Routes,Stages Details

Admin
Hostel Master

New/Modify/View Hostel Details

Delete Hostel Account

Fee Master
Add New Fee Details

Modify Fee Details

Course Master

Delete Fee Details

Building Master
LogOut

Add new course

Create/Modify Bulding Details

Permissions

Maintaing New Admission Fees

Modify Course Details
Delete/View Bulding Details

Give Permissions View Permissions

Delete Course

Class Diagram :

Collaboration Diagrams:

1: Enter the account details

User

Midleware
4: Quit to home page

3: Exit from the databse

2: Stores all these details in the database

Database

Collaboration diagram Account Master New Account

1: Enter the account code

4: Modifies the required details
User

Midleware

7: Quit from the account master

3: If account code exists then it displays all the details

6: Displays that details are modified

2: Retrieves all the related details from the database

5: Modifies details in the database

Database

Collaboration diagram Account Master Modify Account

1: enter roll number

6: select required values
Cashier

Middlewar
e
5: display the retrieved values

4: confirmation message
9: confirmation message
3: retrieve values
8: insert

Database

Collaboration diagram for Regular Fess

2: send request
7: send values

Main page

ACCOUNT MASTER-NEW/MODIFY

TRANSPORTMASTER-AREAMASTER

FEE MASTER NEW/MODIFY

INDIVIDUAL FEE TABLE- NEW

INDIVIDUAL FEE TABLE-MODIFY

ROUTE BUS ALLOTMENT- NEW/MODIFY

QURIES-FEE CARD

QURIES-FEE DISCOUNT LIST

QURIES- TRANSPORT DETAILS

REPORTS GENERATION:

GENERATED REPORT:

ID CARD GENERATION:

GENERATED ID CARD

Testing:
Verify that the user should be able to login to the system.
Verify whether the data that was inserted is stored or not.
Verify whether the account number for the corresponding account is automatically generated or not.
Verify whether the data can be deleted or not if the option/ facility was is given.
Verify whether the data can be correctly viewed or not.
Verify whether the date of admission is less the date of leaving .
Verify whether the date of joining is less than the date of cancellation date for accommodation and
hostel.