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Cleaning
Office
Property
Catering
Security
Support
Services
Services
Services
Customer
Is need driven
Has options
Has expectations
An Iceberg
Iceberg
10%
90%
Honesty
we respect
Entrepreneurship
we act
Responsibility
we care
Quality
we deliver
10
Focus.
Distance (winning is running
with a distance from other).
Perform and continue to
perform.
Stretched goals.
Enthusiasm
Content
Cook
Recipe
Preparation
Garnishing
Content
Cleaning tools,
Equipments
and Cleaning
Chemicals
Cook
Housemen &
Chambermaids
Recipe
SLA, SOW,
and SOP/WI
Preparation
Work
Schedules
Garnishing
Supervisor, FE,
FM and Back
Office Support
KEY TO
SUCCESS
REQUIRED A CHANGE IN:
Team work
MINDSET
CULTURE
THINKING
ATTITUDE
Involvement
BEHAVIOUR
ESTABLISHED PRACTICES
- FOR TRANSFORMATION
HISTORY
World War - I
In UK Bombs Manufactured were of poor quality, as
they get fused by the time they reach to the front.
UK Defense Minister prepared procedures for
manufacturing of Bombs and circulated in all
Factories.
POOR IN QUALITY
But, still people buy all over the world .. ?
Attractive
Multiple Functions
Not expensive, so affordable for common class of people
Easily available
World War II
The atomic bombings of Hiroshima and
Nagasaki near the end of World war II
against the Empire of Japan by the
United States (U.S.)
World War - II
Market in Japan
was totally
destroyed
Quality Guru
Quality means
Fitness for useJuran
Conformance to requirement.Crosby
QUALITY IS :
Subjective
Relative
Habit
QUALITY OBJECTIVES
Quality Objectives should be SMART
Specific
Measurable
Achievable
Realistic
Time Bound
What is business?
Businesses exist to create and deliver value satisfaction at a profit.
- Harvard School of Business Administration
Quality
Value Satisfaction = ------------------ = Profit
Cost
PROCESS APPROCH
Man
Machine
Money
Material
Methods
In Put
Inputs
Out Put
Transformation
Quality
Control
Quality Assurance
RIGHT FIRST TIME, RIGHT EVERY TIME
Quality Control is at the end of the production. (Its a post-mortem), And controlling these
processes to achieve customer satisfaction of the next process owner, is Quality Assurance.
Leads to final output i.e. Zero Defect.
Discover ISO
ISO's name
Because "International Organization for Standardization" would have different
acronyms in different languages ("IOS" in English, "OIN" in French for
Organization international de normalization), its founders decided to give it also
a short, all-purpose name. They chose "ISO", derived from the Greek isos,
meaning "equal". Whatever the country, whatever the language, the short form
of the organization's name is always ISO.
Founding
ISO was born from the union of two
organizations - the ISA (International
Federation of the National Standardizing
Associations),. established in New York in
1926, and the UNSCC (United Nations
Standards Coordinating Committee),
established in 1944.
Geneva H. Q.
(representation
147 countries)
ISO 9001:2008
Quality Management
Systems (QMS)
A system to manage the quality
of your organizations products /
services.
Quality Policy
Level 1 : Quality Manual (QM)
+
Quality Objectives
ISO 9000:1987 Focus on QA (i.e. Quality Assurance) but the principles were
different for Production and Service Industry.
ISO 9000:1994 Focus on QA, it was generic (means it was applicable for all
type of Industries.)
ISO 9001:2000 As the competition increase in the year 2000, it was need to
give more preference to the customer needs. This standard was not only based
on QA but all give more preference to Customer Satisfaction and
Standardization.
ISO 9001:2008 besides QA, Customer Satisfaction and Standardization - has
identified / talks about the requirements of : 1) Customer Requirements; 2)
System Requirements (ERP); 3)Legal Requirements (Statutory Compliances),
and 4) Training Competency.
Training Competency: HR has to play a major role in training competency (ISO 9001-2008 QMS
Standard also talks about mapping of the training for each employee).
Version 2008 include small contents of the ISO 14001:2004 EHS Standard e.g. Control on Carbon Foot
Prints means amount of carbon dioxide gas realized in atmosphere.
In QMS 2008 ERP will be the part of infrastructure & will be audited. (IT Department):
Software maintenance;
Software up-gradation;
Password Control
Password tracker;
Password security;
CUSTOMER FOCUS
Organization depend on Customer.
Must understand current and feature customer needs.
Must exceed customer expectations
CUSTOMER
LEADERSHIP
Leader establish unity of purpose and direction of the organization.
Maintain healthy environment in an Organization, in which people can
become fully involved in achieving the organizations objectives.
INVOLMENT OF PEOPLE
People at all levels are the
essence of organization.
Peoples full enrolment enables to
achieve the objectives of
organization.
A desired result is
achieved more efficiently
when related resources
(Men / Machines /
Materials / Money /
Methods) and activities
are managed as a
process.
RECRUITMENT PROCESS
CONTINUAL IMPROVEMENT
Continual improvement should be a permanent objective of the organization.
PDCA Cycle
By Edward Deming
Continuous improvement ?
PLAN DO CHECK - ACT CYCLE (PDCA)
Based upon work by W. A. Stewart and made popular by
W.E.Deming
Goal: Optimize and improve a single process model/production line
Approach: Uses such techniques as
1.feedback loops
2.Statistical quality control
3.Design of experiments
4.Data models based upon multiple replications
Result: Predictive models of the relationship between process and
product.
PLAN
DO
CHECK
ACT
Prove it
Improve it
Quality Control
Quality Management
Past
Detect faults
Look for guilty persons
Accuse
Punish
Micro-management
Future
Prevent errors
Look for defaults in the processes
Help, Moderate, Facilitate
Motivate
Systematic and systemic management
ISO Organization
General
Assembly
Policy
Development
Committees
Council
Technical
Management Board
Technical Advisory
Groups
Technical Committees
Technical Committees
Technical Committees
Technical Committees
Clause 1.0
General
Standard is generic means applicable to all types of Organization, regarding
of type, size and product provided.
Clause 2.0
Normative references
The following referenced documents are indispensible (essential) for the
application of this document. For dated references, only the edition cited
applies. For undated references, the latest edition of the references
document (including any amendments) applies.
ISO 9001:2005, Quality management systems Fundamentals and vocabulary
Clause 3.0
Terms and Definitions:
Speaks about different terms and definitions used in ISO 9001 QMS Standard:
Conformity
Quality plan
Auditee
Non-Conformity
Objective evidence
Auditor
Defect
Inspection
Audit Team
Preventive action
Verification
Continuous
Corrective action
Review
Continual
Document
Audit
Measurement
Record
Audit findings
Analyses
Quality Manual
Audit conclusions
Clause 4.0
Quality management system:
General Requirement:
The organization shall
Determine the processes needed for the quality management system and their application
throughout the organization.
Determine criteria and method needed to ensure that both the operation and control of these
processes are effective.
Ensure the availability of resources and information necessary to support the operation and
monitoring of these processes.
Implement actions necessary to achieve planned results and continual improvement of these
processes.
Clause 4.0
Quality management system:
Documentation Requirement:
General:
The quality management system documentation shall include
A quality manual
Quality Manual
Controls of document
Control of records
Clause 5.0
Management responsibilities:
Top management shall provide evidence of its commitment to the development and
implementation of the quality management system and continually improving its
effectiveness by Communicating to the organization the importance of meeting customer as well as statutory and
regulatory requirements, with the aim of enhancing customer satisfaction.
Establishing the quality policy.
Ensuring that the quality objectives are established.
Conducting management reviews, and
Ensuring the availability of resources.
Management Review
Review input:
Review output:
Customer feedback
Resource needs.
Result of audits.
Clause 6.0
Resource management
The organization shall determine and provide the resources needed:
Human Resource - Competency, education, training, awareness, skills and experience
Work environment:
Conditions under which work is performed including physical environment and other factors
(such as noise, temperature, humidity, lighting or weather).
Clause 7.0
Product Realization
Planning of Product realization
Customer Related Processes
Clause 8.0
Measurement, analysis and improvement
Monitoring and Measurement
Customer Satisfaction
Internal Audit
Processes
Product
Corrective Action
Preventive Action
Improvements
Management
responsibility
Customers
(and other
interested
parties)
Measurement,
analysis and
improvement
Resource
management
Customers
(and other
interested
parties)
Input
Product
Requirements
realization
Product
Satisfaction
Output
Quality Policy
Documentation requirements
DOCUMENT CONTROL
Document
Issue No.
Date of Issue
Approved By
Date of Approval
Authorized By
Date of Authorization
Revised By
Date of Review
DOCUMENT CONTROL
Record
Reference No.
Date of Record
Approved By
Date of Approval
Authorized By
Date of Authorization
Designed by
Approved by
Method of destruction
Shredding
Burn
Authorized by
Stamping as
Discarded
Revised by
Method of Distribution
Approved
by
Revised by
Method of Storage
Authorized by
Analyses of Record
Method of Destruction
Shredding
Burn
Stamping as
Discarded
Documentation requirements
Follow of
System/
Process
System / Process
Continual
Improvement
resulting in
quality
Improvements
System /
Process
Evidence of
System/ Process
follow
Analyses System
/ Process follow
Follow of
System/
Process
Service Level
Agreement
(SLA)
System / Process
Standard
Operating
Procedures
(SOP)
Log Book
Evidence of System/
Process follow
Quality
Check list
Scope of Work
(SOW)
Work
Instructions
(WI)
Service
Provider
Service
Taker
Work
Schedule (WS)
Improvements
System / Process
Analyses System /
Process follow
Service
Provider
Internal
Audit
Service
Taker
Customer
Feedback
Customer
Satisfaction
Survey
In Short :
Log Book
Scope of
Work
&
Work
Schedule
Checklist
Work
Schedule
Work Schedule can be defined as Time and
Motion study of the Task to be performed.
TYPES :
Daily Work Schedules: Activities which are carried out on daily bases.
Weekly / Fortnight / Monthly / Bimonthly/ Quarterly / Half Yearly / Yearly
Work Schedule:
Log Book
For a normal layman it is a Message Book.
For ISO it is follow-up of System.
IT INCLUDES :
1.
2.
3.
4.
5.
6.
7.
Check List
To be
filled in by
Site
Superviso
r before
09:00 AM
by
Morning
Shift
Product
Identify
that the
Product is
delivered
in the
specified
Area
Is an very
important
Column
where the
Supervisor
records his
observation
during his
Morning
Round
Observation
recorded in
Remark
Column of
Checklist are
ve need to
converted into
+ve by
showing
Corrective
Action in Log
Book
Question &
Answers