Overview of FM

Re-structuring
Pantawid Pamilya Three (3) Day
Conference on Cash Grants
Sept. 5-8, 2012

STAFFING PATTERN FO
POSIT
ION

SG

# OF
PO.

STAT
US

FA 3

18

Ex.

FA 2
FA 2

15
15

3
2

Ex.
NP

FA 1

11

Ex.

SB
SB

9
9

3
5

Ex.
NP

BA
BA

9
9

1
1

Ex.
NP

CC

Ex.

TOTAL

22

ACTG

BUDG
ET

CASH

SOE

PAYOUT/L
IQ

CASH
CARD

S. Fees

1
1

2+
MRBs

1
1

1
1
2
4

Existing = 14
New Positions = 8
1 PDO for Cash Cards (lodged in Finance)

BUDGET
MANAGEMENT TEAM
Financial
Analyst
III

Responsible for the economical, efficient, and effective

utilization of funds in accordance with Project policies
and existing laws, rules and regulations.
Prepares and monitors implementation of the Work and
Financial Plan and Monthly Cash Program.

Ensures the accuracy of Financial Reports. Supervises

the FM Staff assigned under Budget Management

BUDGET
MANAGEMENT TEAM
Financial
Analyst I

(Accounting)
Reviews the validity, legality and accuracy of
claims for payment prior to the signature of the
FO Accountant.

(Budget)

Monitors issuance of SAA by CO versus the approved WFP.

Reviews the validity and accuracy of Obligation Requests
against SAA prior to the signature of the FO Budget Officer.
Monitors the Obligations and the Uses of Funds per Project
Activity.

BUDGET
MANAGEMENT TEAM
Financial
Analyst
II

Ensures that charges against the Loan

Proceeds are in accordance with WB and
ADB Policies.
Prepares the Uses of Funds by Project
Activity and Statement of Expenditures
for submission to WB and ADB

BUDGET
MANAGEMENT TEAM
(Accounting)

Senior
Bookkeeper

Records the financial transactions in the books of accounts

(SOE)
Prepares SOE.

Bdgt
Assist.

Cash
Clerk

Records the Obligations in the Registry.

Prepares SAOB.

Assists the FO Cashier in the

preparation of checks.

CASH GRANTS TEAM

Financial
Analyst
III

Responsible for the efficient and effective delivery and liquidation

of cash grants.

Coordinates with LBP and ensures the proper implementation of

provisions of the DSWD-LBP MOA/IRR.
Acts as DSWD RAC Focal Person

Supervises the pay-out activities and provides immediate

feedback to the RD and PP CO Finance Unit on issues/concerns
during actual pay-outs.

Ensures the accuracy of Financial Reports.

Supervises the FM Staff assigned for Cash Grants.

CASH GRANTS TEAM

Financial
Analyst
II

Liquidation and Pay-out Focal for Pay-out/Liquidation

- Ensures the delivery of Cash Grants to the eligible beneficiaries;

- Prepares Reports on the Status of Payments;

- Ensures timely submission of liquidation documents to CO;

Cash Card (CC) Focal for all Cash Card Related Concerns
- Keeps database/list of HH in Cash Card

- Monitors requests for LBP Account Opening

- Accounts for the actual Cash Cards (Physical Cards) released to
beneficiaries
Service Fees Focal for Service Fees.
- Ensures the Timely and Accurate Payment of Service Fees to LBP
Servicing Branches.

CASH GRANTS TEAM

Senior
Bookkeeper

Liquidation and Pay-out

- Assist in the preparation of liquidation report;

- Assist in the preparation of status reports;

Cash Card (CC)
- Assist in processing cash card concerns/issues;

Service Fees
- Assist in the processing of Service Fees;

THE END