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Scheduling of Academic Deliverables in

the Mechanical Engineering Department

Introduction

Project Definition

Scheduling of Academic deliverables in the


Mechanical Engineering Department

Miti

The Average 6 Course Load Schedule


for 3rd Year Mechanical Engineering

Miti

Voice of Customer

What do students
struggle with the most?

How would they feel if


scheduling was altered?

Does the current


scheduling favor in terms
of learning?

Faola

Measure

Supplier
Undergraduate
Undergraduate
office
office
Professors
Professors
Mechanical
Mechanical
engineering
engineering
students
students

Input
Academic
Academic
Schedule
Schedule
Resource
Resource
availability
availability

S.I.P.O.C.

Process
Process

Output

Customer
Customer

th
Scheduling
Scheduling 7
7th
week
week
Room
Room bookings
bookings
Resource
Resource
booking
booking
invigilators
invigilators
Booking
Booking
confirmation
confirmation

Midterm
Midterm
dates
dates
Room
Room
locations
locations

Professors
Professors
Mechanical
Mechanical
engineering
engineering
students
students

Sana

Analyze
Methods
Improper Scheduling (Midterms & Deliveries)
Coordination of Individual Subject Deliveries
Coordination
Subjects

between

Ineffective
Learning

Human Requirements (Sleep)

Extracurricular Activities

Lack of Interest

Jobs

Time Management
Mental Stress

Man

Other Commitments

Environment

(Internal
Environment)
Winsle

Analyze
5 Whys
Improper Scheduling
Why No consideration of other deliverable and subject workload and schedule
Why No intradepartmental communication
Why Lack of adequate scheduling technology shared
Why Lack of process ownership Blame Game
Why Students expected to manage intense work load instead of learning
Why No Policy in place to protect students from improper scheduling

No Policy Enforced

Winsle

Improve

Root Cause:

Lack of Academic Policy

Lack of Scheduling Ownership

End Victim - The Ryerson Brand and its customers

Improve

Midterm Academic Policy

Implementation of a midterm academic policy that:


1.

2.

Scheduling of midterm examinations

For subjects requiring 1 midterm midterms to be scheduled in


the 7th - 8th week

For subjects requiring 2 midterms midterms to be scheduled


between the 5th -7th week AND the 9th 10th week

Limit on number of midterms a week

3.

No more than 3 midterms a week

Limit on course load

No project or lab work due between the 7th-8th week unless the
Professor can prove that lab work and project work is relevant to
midterm syllabus

Jahangir

Improve

Accountability

Implementation of a committee:

To ensure implementation of proposed policy

To ensure interdepartmental communication buck stops here


Undergraduate
Office

Departmental
Office

Proposed
Comittee

Scheduling
Department

Faculty

Jahangir

Improve

Accountability

Roles of various members of committee:

Different departmental DRPs for different academic years to prevent


overburden on staff

Committee
1. Approves
Schedule

Departmental
Office
1.

Scheduling
Department
Provide Required Resources

Validates academic policy wrt volume of midterms

Undergraduate
Office
Ensure Implementation of
Academic Scheduling

2. Makes decisions regarding conflict scheduling

Professor A
Request for Midterm date

Professor B
Request for Midterm date

Jahangir

Control

Monitor policy implementation, reevaluate in 4 years

Qualitative checks with schedule committee

Yearly student resurvey

Measure policy adherence to produce a control chart for


reevaluation

Zane