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Modules of ERP

Finance and
Accounting
Module

Fields In Which Finance Module Is


Used

Banks
Stock Brokerages
Credit Card Companies
Currency Traders

Subsystems of Finance and


Accounts Module

Financial Accounting Module


Investment Management Module
Controlling Module
Treasury Module
Enterprise Controlling Module

Financial Accounting Module

Accounts Receivable
Accounts Payable
General Ledgers
Fixed Asset Accounting
Legal Consolidation

Accounts Receivable
Accounts receivable systems keep
records of amounts owed by customers
from
data
generated
by
customer
purchases and payments.
They produce invoices, to customers,
monthly customer statements and credit
management reports. They maintain
records on the amounts due by the
customers.

Accounts Payable
Accounts Payable system maintains
the record of payable vendor invoices
received and generates the data
necessary to make payment at the
appropriate time.
This system keeps track of data
concerning
purchase
form
and
payment to suppliers.

General Ledgers
General ledger systems consolidate
data received from accounts receivable,
accounts payable, payroll and other
accounting information systems.
.

Fixed Asset Accounting

Integration
with
plant
maintenance
for
management of machinery and equipment,
management of leased assets, assets under
construction and interactive reporting.
Integration with project management and order
accounting for management of capital assets.
Charts of depreciation, full support throughout
the asset life cycle from acquisition to
retirement

Legal Consolidation

This sub system is closely linked to the


financial accounting system, permitting
direct data transfer from individual
statements to the consolidated reports.
Thus it helps in easing the workload of the
staff and reducing data entry errors.
.

Investment Management
Module

Any business must have cash to buy raw


material, obtain the use of premises,
plant and equipment, pay salaries and
wages and meet administrative expenses.
Investment
Management
provides
extensive
support
for
investment
processes right from planning through
settlement.

Controlling Module

This system gathers the functions


needed for effective internal cost
accounting.
It provides a versatile information
system with standard reports and paths.
It can answer the questions like
i.
ii.
iii.

How are invoices sent out?


How to prevent a fraud transaction?
Are the financial matters handled promptly

Sub Systems of Controlling

Overhead Cost Controlling Module


Cost centre Accounting Module

Overhead Cost Controlling


Module

Overheads are inevitable and


transparency is often lacking in over
head cost areas.
Most of the organizations experience a
significant increase in the indirect cost
percentage.
The Overhead Cost Controlling Module
focuses on monitoring and allocation of
overheads.

Cost centre Accounting


Module

The costs can be reinforced by making


managers and workers down the line
responsible for the costs incurred within their
province.
This accountability will ensure that the
managers and supervisors will take action to
keep the costs and wastage to the minimum
level.
Each of the cost centers are analyzed to know
where exactly the overheads occur within the
organization.

Treasury Module
Cash
Management

Market Risk
Management

Treasury Module

Treasury
Management

Funds
Management

Sub systems of Treasury


Module

Cash Management Module

Treasury Management Module

Market Risk Management Module

Funds Management Module

Plant
Maintenance
Module

Functions of Plant Maintenance


Module

Routine preventive operations

Special overhaul and repair Jobs

Scheduling and follow up of operations

Predictive Maintenance

Sub systems of Plant Maintenance


Module
Plant Maintenance Module

Plant Activity/Operations
Production control Systems
System

Production control Systems

Work order Preparation


This step includes checking availability of raw material,
tools and instructions as well as preparing any documents
in the plant to carry out the operations as planned.

Order Dispatching
Includes scheduling the release of work orders to work
centers, releasing work orders, defining and revising work
order priorities, and expediting delayed orders.

Plant Activity/Operations System

Preventive Maintenance control


Lower repair costs
Avoids down time
No Breakdowns
Process variability

Component and Equipment Tracking


Acquisition and disposition information
Associations between different pieces of equipment
Running totals of operations units to date

Tracking of plant maintenance and warranty


claims
Any claims entitled
Reimbursements if any
Features to establish the type and length of warranty

Materials
Management Module

Sequence in a Material Management


Function
Purchasing

Receiving

Inspect

Raw Material Stores

Issues
Material Planning
Production Department
Finished components
stores

Customers

Distribution

Shipping

Subsystems of Materials
Management Module

Prior Purchasing Activities


Vendor Evaluation
Purchasing
Inventory Management
Material Inspection

Pre-Purchasing Activities

Complete Cycle of Bid Invitation


Award Contracts
Acceptance of services

Vendor Evaluation

Quality (40%)
Reputation and Service (35%)
Price (25%)

Calculate
Requirements

Inviting
Quotations

Quotation
Evaluation

Selection of the
Vendor

Award Contracts

Purchasing

Procurement of required quality and quantity of


goods
Procurement of materials that suits the
production
Purchasing of material in advance to meet the
needs of production department
Buying an optimum Quantity

Inventory Management System

Reflects all transaction resulting in a change in


stock
Update Inventory levels
To carry out Physical inventory
To manage stocks on value and quantity basis
plan

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