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Topics of Discussion
PES Objectives
Organization and Mission
Automated Performance Evaluation System (A-PES)
General Rules
Responsibilities
Compliance Issues
Selection Board Information
Points of Contact
2
References
U. S. Navy Regulations 1990, Article 1129 and 1122
Marine Corps Manual
Performance Evaluation System (PES) Manual
(MCO P1610.7E)
Performance Evaluation Appeals (MCO 1610.11C)
Marine Corps Physical Fitness Test/Body Composition
Program (MCPFTBCP)(MCO P6100.12)
PES Objectives
Ensure accurate, honest, and consistent
reporting.
Prevent inflation.
Ensure timely receipt of reports.
Ensure accuracy of official records.
Provide info for selection boards.
MMEA
E n lis t e d
A s s ig n m e n t
B ra n c h
MMSB
P e rs o n n e l
M anagem ent
S u p p o rt B r a n c h
M M IA
I n t e g ra tio n a n d
A d m in is t r a t io n
B ra n c h
MMER
P e r fo r m a n c e
E v a lu a tio n
R e v ie w B r a n c h
MMPR
P r o m o t io n s
B ra n c h
MMMA
M ilit a r y
A w a rd s
B ra n c h
MMSR
S e p a ra t io n a n d
R e t ir e m e n t
B ra n c h
MMSB Mission
The Personnel Management Support Branch (MMSB)
directs and controls the functions necessary to create,
maintain, and archive official military personnel files
(OMPFs) and directs and controls the functions and
operation of the performance evaluation system
(PES). In addition, our mission includes unit diary
research activities and worldwide locator services for
the Marine Corps.
MMSB Organizational
Structure
MMSB
P e r s o n n e l M a n a g e m e n t S u p p o rt B ra n c h
M M S B -1 0
R e c o rd s
C o r re s p o n d e n c e
S e c t io n
M M S B -2 0
R e c o rd s M a n a g e m e n t
S e c t io n
M M S B -3 0
P e r fo r m a n c e
E v a lu a t io n
S e c t io n
Fitness Reports
Master Brief Sheets
M M S B -4 0
S y s t e m s S u p p o rt
S e c t io n
Computer Support
M M S B L ia is o n
N P R C - S t . L o u is
Archives
MMSB-30 Organization
M M S B -3 0
P e r f o r m a n c e E v a l u a t i o n S e c t io n
M M S B -3 1
P o li c y a n d
R e s e a rc h
U n it
Compliance
Corrections
Education
M M S B -3 2
F it n e s s R e p o rt
P r o c e s s in g
U n it
Receipt
Audit
Corrections
M M S B -3 4
R e s e r v e M a t t e r s U n it
Compliance
Corrections
Education
A-PES
Web-based assessable via Marine On Line
(MOL)
70% of total force (95% of active units)
Non-Marines can obtain MOL accounts
A-PES FOC estimated during 2005
A-PES Features
MCTFS Interface - Section A pre-populated
Improves administrative accuracy
97% of A-PES reports are accurate
50% of WinFE reports are accurate
A-PES Access
11
12
13
14
15
16
17
Section A Data
18
19
20
21
22
Status Page
23
24
25
RS Logout
26
Page 5 / Section K
27
28
29
Submission to MMSB
30
Acknowledgment of Submission to
MMSB
31
Trusted Assistant
32
General Rules
A-PES does not nullify requirement to counsel MRO
throughout reporting period.
90 or more days normally required for an observed
fitness report.
Justification required for observed fitness reports of
89-days or less.
Not observed reports can be rendered adverse.
Completed reports due to HQMC 30-days after
reporting period ends.
33
Reporting Chain
Reporting Senior (RS)
Reviewing Officer (RO)
Third Officer Sighter (3OS)
Adverse reports only
Command Responsibilities
MRO Responsibilities
Possess a clear understanding of his or her role in
accomplishing the units mission.
Possess a general understanding of the PES.
Submit billet description to RS within the first 15days of the reporting period.
Submit summary of accomplishments to RS prior to
end of reporting period.
RS Responsibilities
Establish, formalize, and review billet description at
outset of reporting period utilizing MRO worksheet.
Counsel MRO on duties, responsibilities, and
RSs expectations throughout the reporting
period.
Provide in-depth observation of MROs
performance, professional qualities, and potential.
Ensure accuracy of sections A thru I.
Forward report to RO in a timely manner.
RO Responsibilities
Educate subordinates on fitness report
responsibilities, PES policy, and proper evaluation
methods.
Make every effort to know professional capabilities of
the MRO.
Take corrective action to eliminate inflated and late
reports.
Complete section K, as applicable.
Ensure accuracy and timely submission of reports.
RO Responsibilities (cont)
Non-Marine RS/RO (external to USMC)
Forward report to SMR for review
3OS Responsibilities
Sight all adverse fitness reports.
Take action to resolve inconsistencies and
disagreements when MROs statement disagrees
with RO as to matters of fact.
Take action to determine validity of new info when
MROs statement adds new info that RO did not
previously address.
If 3OS comments add new adversity refer report to
MRO for acknowledgment.
SMR Responsibilities
Provide non-Marine RSs and ROs guidance and
education on PES policy.
Review all reports for administrative correctness.
May comment on the MRO, if desired.
Observation pertinent to billet assignment and mission
accomplishment.
Whole Marine Concept
Marine Corps standards, values, and professional growth
exhibited.
42
Trends
Failure to provide MRO copy of report
Failure to use the MMSB website to eliminate
date gaps (Proceed/Travel/Delay)
Failure to use of proper occasion codes
Failure to generate To Temporary Duty (TD) reports
Inaccurate and incomplete height/weight/BF
Failure to complete sections B and C
Negative and evaluative comments made in
section C (Billet Accomplishments)
Trends (cont)
Effectiveness Under Stress and Courage not
evaluated.
Adverse reports not referred to MRO for
acknowledgment
Adverse report not adjudicated properly by RO or
3OS.
Adverse reports not referred to 3OS for action.
Failure to use senior enlisted advisors in evaluation
process.
Superior marking justifications not concrete,
substantive, verifiable, or quantitative.
46
Adverse Markings
Attribute marking of A must clearly describe nature and
condition of the observed poor performance.
Do not use the report as a counseling tool to address poor
performance.
Do not report minor flaws or mistakes unless they are
significant enough to effect MROs initiative and leadership
potential or hinder mission accomplishment.
Do not comment on minor limitations, shortcomings, and
occasional lapses, or weaknesses in an overall positive
performance.
48
Adverse Comments
Sometimes he is absolutely brilliant in the things he did,
and at an equal number of times he was terribly
disappointing.
Although MRO puts forth efforts, he is well behind his
peer group.
has ability to become a good NCO if he applies himself
and utilizes initiative.
needs to learn to delegate, rather than trying to do
everything himself.
Working on honing skills required of a staff officerespecially commanders intent.
has reached his culminating point as a Marine Corps
49
Officer.
Distinguished Marks
F and G mean exceptional sustained performance
throughout reporting period.
Support superior markings with concrete examples.
Do not restate the attribute!!!!
50
51
Examples of Unacceptable
Justifications
PERFORMANCE: "F" MARKED
Superb performance during this period that exceeded expectations. Best
Marine I have observed in my 22 years in the Corps. Can be counted on
to accomplish any mission with minimal supervision. MROs efforts
during this period was outstanding and led to success levels never seen
by the FDC in this command. Peerless. Promote.
INITIATIVE: "F" MARKED
Distinctly observed by myself as the one disbursing chief in this
command that is not afraid to make a decision without asking questions
on the proper course of action. He is confident in his abilities and can
back it up with action. Solves critical issues before they become serious
problems.
Examples of Acceptable
Justifications
PERFORMANCE : "F" MARKING
Implemented procedural changes within the FDC that resulted in an increase in
timeliness and safety of computations. Instituted a policy that required gun
sections to read back the announced firing charge. As a result, the Battery had
zero firing incidents. Developed a method of transmitting firing timeliness to gun
sections via gun display units that increased speed of the batterys fire support
and prevented transposition of digits that occur during transmission of voice fire
commands.
INITIATIVE: "F" MARKING
Pensacola, NAS caused unexpected travel settlements to post to T&E acct.
Contacted HQMC/Pensacola and adjusted T&E procedure for aviation students to
allow schoolhouse to request appropriation data directly from T&E, where others
are required to make requests through HQMC. Efforts led to 100% reduction in
unexpected travel orders originating at Pensacola. Solution will remain in place
until HQMC adjusts travel regulations associated with Marines in initial
accession training pipeline.
RS Profile
Reporting Senior
Fitness Report List
CWO3 JOHNNY B. GOODE
Reporting Senior SSN: 000000000
As of: 20030602
MRO SSN
(Last Four)
Last Name
From Date
To Date
Smith
Jones
Thomas
Brown
01 Dec 01
01 Oct 01
01 Dec 00
01 Sep 99
08 Jun 02
30 Nov 01
17 Sep 01
30 Nov 00
AN
TR
TR
GC
4.85
4.36
2.92
2.54
Green
Black
White
White
22 Jan 01
01 May 02
01 Jul 01
03 Jul 00
20 Jun 01
31 Aug 02
01 Oct 01
30 Jun 01
AN
CH
GC
AN
5.79
5.07
4.85
4.07
MSGT
1234
2235
3456
4432
GYSGT
9876
8765
7676
7676
RO Profile
Reviewing Officer
Fitness Report List
COL JOHNNY B. GOODE
Reporting Senior SSN: 000000000
As of: 20040602
MRO SSN
(Last Four)
Last Name
From Date
To Date
RO
Occ Assessment
Mark
Smith
Jones
Thomas
Brown
01 Dec 01
01 Oct 01
01 Dec 00
01 Sep 99
08 Jun 02
30 Nov 01
17 Sep 01
30 Nov 00
AN
TR
TR
GC
6
5
5
4
Green
Black
White
White
22 Jan 01
01 May 02
01 Jul 01
03 Jul 00
20 Jun 01
31 Aug 02
01 Oct 01
30 Jun 01
AN
CH
GC
AN
7
5
4
4
MAJ
1234
2235
3456
4432
CAPT
9876
8765
7676
7676
PAGE 1 OF 1
CREATED: 26 APR 2005
******* ADMINISTRATIVE INFORMATION (ORIGINATES FROM MCTFS - CONTACT YOUR ADMIN SECTION FOR CORRECTIONS) *******
NAME
MARINE, JOHN S.
SSN
123456789
GRADE
O4
RANK
MAJ
AWARDS
DEAF
19890702
TIS
PEBD
15yr. 11mo.
19890520
AFADBD
19890520
OSCD
ACC COMM
19950115
19890520
DOR COMM
DOR LDO
19890531
MM
NC
NA
1
2
1
DOR
19990501
TIG
5yr. 11mo.
BILLET DESCRIPTION
J-3 Future Ops Officer
0302
0602
Infantry Officer
Communications Officer
AMOS4
ACQ
JOINT
BMOS
DCTB
20030717
TRAINING SUMMARY
9910
RIFLE
PISTOL
PFT
MCMAP
Unrestricted Officer
E/340
M/340
A/289
TAN
LANGUAGES
19980915
19980915
20030922
20030815
1994
1990
French
Spanish
EDUCATION SUMMARY
CIVILIAN
1990
1986
1982
BA, Biology
Associates Deg
HS
DSG PILOT
DCADB
EAS
LCN
12345678
19890520
MILITARY
1993
1993
1987
1990
1990
1989
PME
2002
1997
1995
1994
OCC
From
BMOS
Type
To
Capt
GC 19980801
0302
Maj
AN 19990504
0302
Maj
19990503
Maj
TR 20000120
0302
Maj
Maj
12
X
CH 20010508
N
Maj
TR 20020703
9910
BN Executive Officer
Commanding Officer
MCRS Pittsburg
14
Commanding Officer
MCRS Pittsburg
20020702
20030630
Operations Officer
20000414
9910
20000119
20010507
Operations Officer
X
CH 20000415
N
Company Commander
CH 19990801
N
Billet Description
19990801
0302
9910
Months
12
X
Commanding Officer
MCRS Pittsburg
Reports
LtCol Amaknife
Yes
Yes
5 of 8
D
3.79
Lea
Co
PME
Dec
D
4.42
B
2.82
D
5.00
C
1
D
83.67
80.00
Concur
Col Curly
Yes
Col Curly
Suff
Yes
Col Moe
No
Col Moe
Suff
86.44
D
Obser
Suff
93.68
E
Reviewing Officer
Suff
N/A
83.87
D
Cum RV
81.89
93.68
E
Eval
89.76
N/A
E
Jud
96.00
83.70
1
D
89.76
5.86
D
5.57
E
B
94.60
2.30
E
6.38
B
C
1
3.50
5.33
D
Ens
5.12
E
Set
Rs High
2.30
F
Dev
RS Avg
5.95
5.14
C
Ini
2.93
5.29
E
Eff
2.25
2.30
7 of 12
4.46
Col Gofigure
Yes
21 of 21
Col Tellall
2.88
1 of 1
Col Amaker
Yes
Yes
Cou
2.53
11 of 16
LtCol Solo
Yes
8 of 8
LtCol Inflated
Pro
RPT Avg
14 of 17
LtCol Butcher
Yes
Per
Yes
BGen Joe
Suff
Yes
BGen Mooney
Suff
No
0/2
1/3
0/1
0/2
9/3 12/4
3/4
1/6
0/7
0/8
23/5 11/6
2/5
3/7
0/8
0/1
0/2
1/3
2/4
2/5
0/1
1/2
2/3
7/4
7/5
2/6
0/7
0/8
5/6
0/7
0/8
0/1
0/2
1/3
3/4
2/5
1/1
1/2
2/3
4/4
0/1
1/2
1/1
1/2
2/3
1/1
0/2
2/1
0/2
0/1
0/1
1/6
0/7
0/8
17/5 12/6
7/7
1/8
3/4
2/5
1/6
0/7
0/8
4/4
17/5 12/6
7/7
1/8
3/3
3/4
18/5
5/3
7/4
24/5
1/2
0/3
7/4
38/5
17/6
4/7
0/8
1/2
0/3
9/4
46/5 19/6
5/7
1/8
1/3
BGen Panzer
Insuff
56
Administrative Summary
ADMINISTRATIVE SUMMARY
Grade
OCC
From
BMOS
Type
To
Capt
GC
19980801
0302
19990503
AN
19990504
19990801
CH
19990801
20000119
TR
20000120
20000414
Maj
0302
Maj
0302
Maj
0302
Months
Co
Billet Description
Ad
9
Command
Company Commander
Operations Officer
X
BN Executive Officer
1st Battalion 2d Marines
57
OCC
From
BMOS
Type
To
Capt
GC
19980801
0302
19990503
AN
19990504
19990801
CH
19990801
20000119
TR
20000120
20000414
Maj
0302
Maj
0302
Maj
0302
Months
Co
Billet Description
Ad
9
Command
Company Commander
Operations Officer
X
BN Executive Officer
1st Battalion 2d Marines
58
Reports
LtCol Amaknife
Yes
Yes
11 of 16
LtCol Solo
Cum RV
2.25
2.88
2.93
4.46
B
1 of 1
C
2.53
8 of 8
LtCol Inflated
Yes
14 of 17
LtCol Butcher
Yes
RPT Avg
B
2.30
B
2.30
2.82
C
C
2.30
C
1
B
NA
89.76
E
83.70
B
96.00
89.76
2
B
B
94.60
6.38
B
C
1
3.50
5.95
C
81.89
C
H
NA
59
Reports
LtCol Amaknife
Yes
Yes
11 of 16
LtCol Solo
Cum RV
2.25
2.88
2.93
4.46
B
1 of 1
C
2.53
8 of 8
LtCol Inflated
Yes
14 of 17
LtCol Butcher
Yes
RPT Avg
B
2.30
B
2.30
2.82
C
C
2.30
C
1
B
NA
89.76
E
83.70
B
96.00
89.76
2
B
B
94.60
6.38
B
C
1
3.50
5.95
C
81.89
C
H
NA
60
Reports
LtCol Amaknife
Yes
Yes
11 of 16
LtCol Solo
Cum RV
2.25
2.88
2.93
4.46
B
1 of 1
C
2.53
8 of 8
LtCol Inflated
Yes
14 of 17
LtCol Butcher
Yes
RPT Avg
B
2.30
B
2.30
2.82
C
C
2.30
C
1
B
NA
89.76
E
83.70
B
96.00
89.76
2
B
B
94.60
6.38
B
C
1
3.50
5.95
C
81.89
C
H
NA
61
Reports
LtCol Amaknife
Yes
Yes
11 of 16
LtCol Solo
Cum RV
2.25
2.88
2.93
4.46
B
1 of 1
C
2.53
8 of 8
LtCol Inflated
Yes
14 of 17
LtCol Butcher
Yes
RPT Avg
B
2.30
B
2.30
2.82
C
C
2.30
C
1
B
NA
89.76
E
83.70
B
96.00
89.76
2
B
B
94.60
6.38
B
C
1
3.50
5.95
C
81.89
C
H
NA
62
Concur
Col Curly
Suff
Yes
Col Curly
Suff
Yes
Col Moe
Suff
No
Col Moe
Suff
Yes
0/2
1/3
3/4
2/5
1/6
0/7
0/8
0/1
0/2
9/3
12/4
23/5
11/6
3/7
0/8
0/1
0/2
1/3
4/4
9/5
2/6
0/1
1/2
9/3
17/4
27/5
11/6
0/1
0/2
1/3
3/4
2/5
1/6
0/7
0/8
1/1
1/2
2/3
4/4
17/5
12/6
7/7
1/8
0/1
1/2
1/3
3/4
2/5
1/6
0/7
0/8
1/1
1/2
2/3
4/4
17/5
12/6
7/7
1/8
0/7
3/7
0/8
0/8
63
Sufficient
Insufficient
2. EVALUATION:
X Concur
DESCRIPTION
3. COMPARATIVE ASSESSMENT: Provide
a comparative assessment of potential by
placing an "X" in the appropriate box. In
marking the comparison, consider all
Marines of this grade whose professional
abilities are known to you personally.
COMPARATIVE ASSESSMENT
X
ONE OF THE MANY HIGHLY QUALIFIED
PROFESSIONALS WHO FORM THE MAJORITY OF
THIS GRADE
*NUMBERS ELECTRONICALLY
OVERLAID AT TIME OF PROCESSING
*INFORMATION EFFECTIVE AT TIME
PROCESSING AND WILL NOT CHANGE
*INFORMATION WILL SHOW UP ON
OMPF AND DIGITAL BOARDROOM
COPIES OF FITREP
Do Not Concur
6
2
0
0
A QUALIFIED MARINE
UNSATISFACTORY
0
0
NUMBERS INDICATE TOTAL ASSESSMENTS AND HOW MANY TIMES RO HAS MARKED
MARINES OF SAME GRADE ON THAT PORTION OF COMPARATIVE ASSESSMENT TREE.
64
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(After Hours & Weekends)
Questions??????