PPT2 - Information Systems in The Enterprise

Information
Systems in the
Enterprise
2.1
Management Information Systems

Information Systems in the Enterprise
OBJECTIVES
Evaluate the role played by the major types of

systems in a business and their relationship to
each other
Describe the information systems supporting the
major business functions: sales and marketing,
manufacturing and production, finance and
accounting, and human resources
2.2

OBJECTIVES (continued)
Analyze the relationship between organizations,

information systems, and business processes
Explain how enterprise applications promote
business process integration and improve
organizational performance
Assess the challenges posed by information
systems in the enterprise and management
solutions
2.3

Mango Case: Fast Fashion, Hot Systems
Challenge: monthly changes in fashions; Mango has

731 stores in 72 countries
Solutions. Inventory replenishment system tracks all
sales and matches stores with inventory.
Design teams meet weekly to adjust to trends.
Distribution system allocates bar-coded items to
specific stores based on store/product mix.
Reduces time to market, increases agility
Increases accuracy of decision making
2.4

MAJOR TYPES OF SYSTEMS IN ORGANIZATIONS
Types of Information Systems
2.5
Figure 2-1

Different Kinds of Systems

Three main categories of information systems serve
different organizational levels:
2.6
1.
Operational-level systems: support operational managers,

keeping track of the elementary activities and
transactions
2.
Management-level systems: serve the monitoring,

controlling, decision-making, and administrative activities
3.
Strategic-level systems: help senior management tackle

and address strategic issues

Major Types of Systems

Transaction Processing Systems (TPS)
Management Information Systems (MIS)
Decision-Support Systems (DSS)
Executive Support Systems (ESS)
2.7

The Four Major Types of Information Systems
2.8
Figure 2-2

Transaction Processing Systems (TPS)

Basic business systems that serve the
operational level
A computerized system that performs and
records the daily routine transactions necessary
to the conduct of the business
2.9

A Symbolic Representation for a Payroll TPS
2.10
Figure 2-3

Typical Applications of TPS
2.11
Figure 2-4

Management Information Systems (MIS)

Management level
Inputs: High volume transaction level data
Processing: Simple models
Outputs: Summary reports
Users: Middle managers
Example: Annual budgeting
2.12

Management Information Systems (MIS) (continued)
2.13
Figure 2-5

Management Information Systems (MIS) (continued)

A sample MIS report
2.14
Figure 2-6

Decision-Support Systems (DSS)

Management level
Inputs: Transaction level data
Processing: Interactive
Outputs: Decision analysis
Users: Professionals, staff
2.15
Example: Contract cost analysis

Decision-Support Systems (DSS) (Continued)

Voyage-estimating decision-support system
2.16
Figure 2-7

EXECUTIVE SUPPORT SYSTEMS (ESS):

Inputs: Aggregate data
Processing: Interactive
Outputs: Projections
Users: Senior managers
Example: 5 year operating plan
2.17

Model of a Typical Executive Support System
2.18
Figure 2-8

EXECUTIVE SUPPORT SYSTEMS (ESS) (Continued)

Top Level Management
Designed to the individual senior manager
Ties CEO to all levels
Very expensive to keep up
Extensive support staff
2.19

Relationship of Systems to One Another

Interrelationships among systems
2.20
Figure 2-9

Relationship of Systems to One Another

In contemporary digital firms, the different types of
systems are closely linked to one another. This is
the ideal. In traditional firms these systems tend to
be isolated from one another, and information does
not flow seamlessly from one end of the organization
to the other. Efficiency and business value tend to
suffer greatly in these traditional firms
2.21

SYSTEMS FROM A FUNCTIONAL PERSPECTIVE
Sales and Marketing Systems

Major functions of systems:
Sales management, market research, promotion,
pricing, new products
Major application systems:
Sales order info system, market research system,
pricing system
2.22

Information Systems
in the Enterprise
Sales and Marketing Systems

SYSTEM
DESCRIPTION
ORGANIZATIONAL
LEVEL
Order
processing
Enter, process, and track orders
Operational
Pricing analysis
Determine prices for products and

services
Management
Prepare 5-year sales forecasts
Strategic
Sales trend
forecasting
Table2-2
2.23

Manufacturing and Production Systems

Scheduling, purchasing, shipping, receiving,
engineering, operations
Materials resource planning systems, purchase
order control systems, engineering systems,
quality control systems
2.24

Manufacturing and Production Systems
2.25
SYSTEM
DESCRIPTION
ORGANIZATIONAL
LEVEL
Machine
control
Control the actions of machines and

equipment
Operational
Production
planning
Decide when and how many products

should be produced
Management
Facilities
location
Decide where to locate new production

facilities
Strategic

Overview of an Inventory System
2.26
Figure 2-10

Financing and Accounting Systems

Budgeting, general ledger, billing, cost
accounting
General ledger, accounts receivable, accounts
payable, budgeting, funds management systems
2.27

Information Systems
in the Enterprise
Financing & Accounting Systems (Continued)
2.28
SYSTEM
DESCRIPTION
Accounts
receivable
Tracks money owed the firm
Operational
Budgeting
Prepares short-term budgets
Management
Profit planning
Plans long-term profits
Strategic
Table2-4
ORGANIZATIONAL LEVEL

Human Resource Systems

Personnel records, benefits, compensation, labor
relations, training
Payroll, employee records, benefit systems,
career path systems, personnel training systems
2.29

Human Resource Systems (Continued)

SYSTEM
DESCRIPTION
Training and
development
Tracks employee training, skills,

and performance appraisals
Operational
Compensation
analysis
Monitors the range and distribution

of employee wages, salaries, and
benefits
Plans the long-term labor force

needs of the organization
Management
Human resources
planning
Table2-5
2.30
ORGANIZATIONAL
LEVEL
Strategic

Human Resource Systems (Continued) An Employee Recordkeeping System
2.31
Figure 2-11

INTEGRATING FUNCTIONS AND BUSINESS PROCESSES:
Introduction to Enterprise Applications
Business Processes and Information Systems

Business processes:
Manner in which work is organized, coordinated,
and focused to produce a valuable product or
service
Concrete work flows of material, information, and
knowledgesets of activities
Unique ways to coordinate work, information, and
knowledge
Ways in which management chooses to
coordinate work
2.32


(Continued)
Information systems help organizations
achieve great efficiencies by automating parts
of processes
IS also contributes to completely rethinking
processes.
Business processes typically span several
different functional areas.
2.33

Examples of Business Processes

Manufacturing and production:
Assembling product, checking quality, producing
bills of materials
Sales and marketing:
Identifying customers, creating customer
awareness, selling
Table2.6
2.34

Examples of Business Processes (Continued)

Finance & accounting:
accounting
Paying creditors, creating financial statements,
managing cash accounts
Human resources:
resources
Hiring employees, evaluating performance,
enrolling employees in benefits plans
Table2.6continued
2.35


Cross-Functional Business Processes:
Transcend boundary between sales, marketing,
manufacturing, and research and development
Group employees from different functional
specialties to a complete piece of work
Example: Order Fulfillment Process
2.36

The Order Fulfillment Process
2.37
Figure 2-12

Systems for Enterprise-Wide Process Integration

Enterprise applications:
Designed to support organization-wide process
coordination and integration
2.38

Systems for Enterprise-Wide Process Integration

(Continued)
Consist of :
Enterprise systems
Supply chain management systems
Customer relationship management systems
Knowledge management systems
2.39

Enterprise Systems
Enterprise systems, also known as enterprise
resource planning (ERP) systems, provide a
single information system for organization-wide
coordination and integration of key business
processes.
Information that was previously fragmented in
different systems can seamlessly flow
throughout the firm so that it can be shared by
business processes in manufacturing,
accounting, human resources, and other areas.
2.40

Enterprise Application Architecture
2.41
Figure 2-13

Traditional Silo View of Information Systems

Within the business:
There are functions, each having its uses of
information systems
Outside the organizations boundaries:
There are customers and vendors
Functions tend to work in isolation
2.42

Traditional View of Systems
2.43
Figure 2-14

Enterprise Systems
2.44
Figure 2-15

Benefits of Enterprise Systems

Help to unify the firms structure and
organization: One organization
Management: Firm wide knowledge-based
management processes
Technology: Unified platform
Business: More efficient operations & customerdriven business processes
2.45

Challenges of Enterprise Systems

Difficult to build: Require fundamental changes in
the way the business operates
Technology: Require complex pieces of software
and large investments of time, money, and
expertise
Centralized organizational coordination and
decision making: Not the best way for the firms to
operate
2.46

Supply Chain Management (SCM)

Close linkage and coordination of activities
involved in buying, making, and moving a
product
Integrates supplier, manufacturer, distributor, and
customer logistics time
Reduces time, redundant effort, and inventory
costs
2.47
Network of organizations and business

processes

Supply Chain Management (SCM)

Helps in procurement of materials,
transformation of raw materials into intermediate
and finished products
Helps in distribution of the finished products to
customers
Includes reverse logistics - returned items flow in
the reverse direction from the buyer back to the
seller
2.48

Haworths Supply Chain Management Systems
2.49
Figure 2-16

Information from Supply Chain Management

Systems helps firms:
Decide when and what to produce, store,
and move
Rapidly communicate orders
Track the status of orders
Check inventory availability and monitor
inventory levels
2.50

Information from Supply Chain Management

Systems helps firms: (Continued)
Reduce inventory, transportation, and
warehousing costs
Track shipments
Plan production based on actual customer
demand
Rapidly communicate changes in product design
2.51

Customer Relationship Management (CRM)

Manages all ways used by firms to deal with
existing and potential new customers
Business and technology discipline
Uses information system to coordinate entire
business processes of a firm
2.52


(Continued)
Provides end- to- end customer care
Provides a unified view of customer across the
company
Consolidates customer data from multiple
sources and provides analytical tools for
answering questions
2.53

2.54
Figure 2-17

Knowledge Management Systems

Collects relevant knowledge and make it available
wherever and whenever it is needed
Support business processes and management
decisions
Also link the firm to external sources of
knowledge
Support processes for acquiring, storing,
distributing, and applying knowledge
2.55

MANAGEMENT OPPORTUNITIES, CHALLENGES, AND
SOLUTIONS
Management Opportunities:
There are extraordinary opportunities to use

information systems to achieve business value,
and increase profitability
2.56

SOLUTIONS
Management Challenges:
Integration and the whole firm view: Given the
different interests and perspectives within a firm,
it is difficult to achieve consensus about the need
for the "whole firm" viewpoint.
Management and employee training: Training a
large number of employees on many systems in a
large organization involves commensurately large
investments.
2.57

SOLUTIONS
Management Challenges: (Continued)
Accounting for the cost of systems and managing

demands for systems: Given the large number of
different types of systems in a firm, and the large
number of people involved with using them, it is
a complex task to understand which systems are
truly necessary and productive with high returns
on investment
2.58

SOLUTIONS
Solution Guidelines:
Inventory the firms information systems: Develop a
list of firm-wide information requirements to give a
360-degree view of the most important information
needs of the firm.
Employee and management education: Ensure that
you understand how much training is required.
Account for the costs and benefits: Develop an
accounting system for information services firmwide.
2.59

PPT2 - Information Systems in The Enterprise

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Information

Management Information Systems

Evaluate the role played by the major types of

Management Information Systems

Analyze the relationship between organizations,

Management Information Systems

Challenge: monthly changes in fashions; Mango has

Management Information Systems

Types of Information Systems

Management Information Systems

Different Kinds of Systems

Operational-level systems: support operational managers,

Management-level systems: serve the monitoring,

Strategic-level systems: help senior management tackle

Management Information Systems

Major Types of Systems

Management Information Systems

The Four Major Types of Information Systems

Management Information Systems

Transaction Processing Systems (TPS)

Management Information Systems

A Symbolic Representation for a Payroll TPS

Management Information Systems

Typical Applications of TPS

Management Information Systems

Management Information Systems (MIS)

Management Information Systems

Management Information Systems (MIS) (continued)

Management Information Systems

Management Information Systems (MIS) (continued)

Management Information Systems

Decision-Support Systems (DSS)

Example: Contract cost analysis

Management Information Systems

Decision-Support Systems (DSS) (Continued)

Management Information Systems

EXECUTIVE SUPPORT SYSTEMS (ESS):

Management Information Systems

Model of a Typical Executive Support System

Management Information Systems

EXECUTIVE SUPPORT SYSTEMS (ESS) (Continued)

Management Information Systems

Relationship of Systems to One Another

Management Information Systems

Relationship of Systems to One Another

Management Information Systems

Sales and Marketing Systems

Management Information Systems

SYSTEMS FROM A FUNCTIONAL PERSPECTIVE

Sales and Marketing Systems

Enter, process, and track orders

Determine prices for products and

Prepare 5-year sales forecasts

Management Information Systems

Manufacturing and Production Systems

Management Information Systems

SYSTEMS FROM A FUNCTIONAL PERSPECTIVE

Manufacturing and Production Systems

Control the actions of machines and

Decide when and how many products

Decide where to locate new production

Management Information Systems