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Connecting People and Data Anytime Anywhere

WorkShop
Quick Steps in Outlook 2010
Outlook Rules
Outlook Archive

Record Owner name: Benjamin Haastrup


Record Owner CDSid: ohaastru
Global Business Process x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2:

Remote Access Disclaimer


The aim is to offer employees the opportunity to work
flexibly where necessary.
It is not meant as an option for supervisor / manager to
request their employees to work flexibly to address
business issues.
Please remember, that all internal and legal policies
like labour time law, company agreements and work
rules are valid and have to be applied in the
framework of flexible working
If you have any further questions, please contact your HR
representative.
Record Owner name: Benjamin Haastrup
Record Owner CDSid: ohaastru
Global Business Process x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2:

QuickSteps
Quicksteps are basically like Macros or
Rules
which are available either
through the Outlook ribbon
menu or from the right mouse
click context menu of a mail
Quicksteps can help you perform
repeating actions on singleor groups of mails.
Record Owner name: Benjamin Haastrup
Enter
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Record Owner
CDSid: ohaastru
Global Business Process

x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2:

Manage mails in Outlook 2010 using Quick Steps

Check out the ready-made Quick Steps


Outlook 2010 has a set of Quick Steps that enable
you to manage emails with a click of the mouse.
The Existing Quick Steps let you
send a message to your manager,
create a team email, mark items
as done, or reply to a message
and delete the original message
sent etc.

Record Owner name: Benjamin Haastrup


Record Owner CDSid: ohaastru
Global Business Process x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2:

First time use - Setup a Quick


Step
On first the first time usage you need to
set options
(you can specify additional actions, like
saving the message to a specific folder
or assigning a shortcut key).
Do this setup for all the steps at the
same time - each of the items will be
ready to use when you need them.
Record Owner name: Benjamin Haastrup
Record Owner CDSid: ohaastru
Global Business Process x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2:

Create your own Quick Steps


Build custom Quick Steps to suit your specific needs.
Click the More button
click Create New to display the Edit Quick Step dialog
box.
Enter a name for the step and
click the arrow in the Choose An Action field.
Select the action you want the Quick Step to perform.
Specify additional actions if you like by clicking Add
Action.
Assign a shortcut key to activate the Quick Step. Click
Finish to save your new tool.

Record Owner name: Benjamin Haastrup


Record Owner CDSid: ohaastru
Global Business Process x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2:

Manage your Quick Steps


Over time, you may develop a number of Quick Steps
youd like to organize, reorder, delete, or duplicate.
You can do all these tasks in the Manage Quick Steps
dialog box.
Display the dialog box
- clicking the dialog launcher in the lower-right corner
of the Quick Steps group in the Home tab.
- create, edit, duplicate, rearrange, or delete Quick
Steps. You can also restore the Quick Step list to the
original default setting if you like

Record Owner name: Benjamin Haastrup


Record Owner CDSid: ohaastru
Global Business Process x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2:

Create ToolTips for your Quick Steps


Add a ToolTip to a Quick Step
(ToolTips help you remember the difference between
various Quick Steps)
choose Manage Quick Steps from the Quick Steps
list.
In the Manage Quick Steps dialog box, click the
desired Quick Step and click Edit.
In the bottom of the Edit Quick Step dialog box,
type the text.
When you hover the mouse over the Quick Step
Outlook 2010 will then remind you what the Quick
Step does.
Record Owner name: Benjamin Haastrup
Record Owner CDSid: ohaastru
Global Business Process x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2:

Tips & Useful Links


Do not create too many Quick Steps many peoples experience show that it
will result in a chaos soon
Use Rules for repeating tasks to
automatically perform tasks on
incoming mails
Microsoft QuickSteps

Record Owner name: Benjamin Haastrup


Enter
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Record Owner
CDSid: ohaastru
Global Business Process

x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2:

Thank you for your time.


We hope you found the session valuable. If you have any further
questions please ask now.
You may contact the EU Team by email at:
Michael Ackermann (mackerma@ford.com)
Ben Haastrup

(ohaastru@ford.com)

Chris Maughan

(cmaugha1@ford.com)

Gail Dragazis

(gdragazi@ford.com)

Check for upcoming WorkShops

Record Owner name: Benjamin Haastrup


Record Owner CDSid: ohaastru
Global Business Process x.ford.com/GBP

AFR Creation Date: 10-11-2013


www.digitalworker.ford.com
GIS1: Transient
Modified: 10-11-2013
Retention Start Date: 10-11-2013

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Questions & Answers

Record Owner name: Benjamin Haastrup


Record Owner CDSid: ohaastru
Global Business Process x.ford.com/GBP

AFR Creation Date: 10-11-2013


Modified: 10-11-2013
Retention Start Date: 10-11-2013

GIS1: Transient
GIS2: