AFS Master Data

Contents:
Material and Application Grids
Grid Control Data
Categories and Coverage Strategy
Material Master

Customer Master

SAP AG 2000

AFS Master Data: Unit Objectives (1)

At the conclusion of this unit, you will be able to:

Define material grids
Explain the relationship between the material

grid and the material master

Explain how grid dimensions are determined

and maintained
Create a multi-dimensional master grid
Describe a sales grid
Explain the function of grid control data

Report on grid history

SAP AG 2000

AFS Master Data: Unit Objectives (2)

At the conclusion of this unit, you will be able to:

Explain the relationship between requirement

and stock categories within a coverage

strategy
Create a coverage strategy and maintain the

relationship between stock and requirement

categories
Set up categories in Customizing
Create and maintain a material master for AFS

materials

Include a master grid in the material master

SAP AG 2000

AFS Master Data: Unit Objectives (3)

At the conclusion of this unit, you will be able to:

Carry out grid reports
Name the AFS specific fields within the

customer master

Create a customer master

SAP AG 2000

Course Overview

AFS
Master Data

Material
Grids

Material
Master

Categories

Mass
Data
Change

Demand
Management

Customer
Master

Material
Determination

Pricing

Value
Added
Services

Seasons

Mass
Customer
Change

MRP
Procurement
Sales

Allocation
Delivery
Run

Invoicing

AFS Sales
Information Retail
System Interface

Mass
Document
Change

AFS specific functionality

R/3 Standard functionality with

AFS enhancements
SAP AG 2000

AFS Master Data: Business Scenario

Our TS-TSHIRT-## and TS-JEANS-## are available in

different sizes and colors

TS-TSHIRT-## is available in four sizes - S, M, L, XL -

and various colors (two dimensions)

TS-JEANS-## are available in various sizes (inseam,

waist measurements) and colors (three dimensions)

A company can segment its stock by quality. For

example, we want to produce two categories, one

for a manufacturers label (MLABEL-1), and one for
a private label (PLABEL). However, we can also
have a category (MLABEL-2) which could be
second quality or rejects.

SAP AG 2000

Material and Application Grids: Topic Objectives

At the conclusion of this topic, you will be able to:

Define material grids
Explain the relationship between the material

grid and the material master

Explain how grid dimensions are determined

and maintained
Create a multi-dimensional master grid
Describe a sales grid

Report on the grid history

SAP AG 2000

AFS Structures
R/3
Standard

AFS

Client Level
Material
Master

Master
Grid

Material
Master

Coverage
Strategy

Grid Values

Plant Level

SAP AG 2000

Quality

1 2 3
Categories

Stock/Requirements List: R/3 Standard versus AFS

A - Free Available S

T - MRP active assig

S - Additional infor

A - Free Available Stock

SC PR rem.open

Change
View AFS
Global
Settings
Item
Category
Date
S Stock/Supply

Date

SAP AG 2000

MRP

MRP Element data

E Rec/reqd qty

AFS

R/
Stan 3
dard

Avail. quantity

AFS Material Master Structure

Allowed grid values
Client Level

Master
Grid

Category
Structure

Allowed categories
Plant Level

SKU Level

Defines SKU
SAP AG 2000

Coverage
Strategy

Grid Values
Example:
- Size
- Color
- Width

Categories
Example:
- Logical Segmentation
- Quality
- Country of Origin

AFS Material Master: Grid Processing

Transactions

Material
Master
Dimension
Library

Valid Dimensions

30 32 34 36

28
30
32

SAP AG 2000

Size Qty Date QI

28/32
30/32
32/32

AFS Material Master: Grid Maintenance

Grid Maintenance

Dimension
Library

SAP AG 2000

- Material Number
- Company Code
- Validity Dates

Material
Master

Material Grids: 1, 2 and 3 Dimensions

1 Dimension: Shoes
Size

3 Dimensions: Jeans

10

11

12

Color

Waist
Inseam

2 Dimensions: Jacket
Size
Color

10

12

14

BLU
RED

SAP AG 2000

28
29
30
31

BLU

BLK

28 30

32

34

Create Grid (1)

AFS Create Material Grid - Limits and Increments
Name
Mat.grid type
Mat.grid no
Short text
Sort sequence
Fill.headl.grdE

M
COAT
AFS COAT
Dim 1 1 Dim 2 2

Validat.date

09.01.2000

Sort dim.values
Grid values conversion

Activate change history

Dimension limits and increments

SIZE

COL

SAP AG 2000

SML-Sizes
Lower Limit
Lower Limit
Lower Limit
Color
Lower Limit
Lower Limit
Lower Limit

Upper Limit
Upper Limit
Upper Limit

Upper Limit
Upper Limit
Upper Limit

16

Increment
Increment
Increment

Increment
Increment
Increment

Create Grid (2)

3 Dimensional
Master Grid: Jeans

3 Dimensional
Master Grid: Shoes

MASTER GRID
1: Color

BLK

3:Inseam

30
31
32
33
34
35

SAP AG 2000

MASTER GRID
1: Color

BLU WHT

2:Waist
31 32 33

34

35

3:Width

N
M
W

BLK

BRN BRG TAN

2:Size
6 6.5

7.5

Grid and Grid Dimension Value Maintenance in

Customizing

Define grid dimensions

Define grid dimensions

Define dimension value
Define sort sequence

Define material grids

SAP AG 2000

Dimension Value Sorting

Name
Mat.grid type
Mat.grid no
Short text
Sortsequence

M
COAT
AFS COAT
Dim 1 2 Dim 2 1

Valid Sizes

Validat.date

Sort dim.values

2: (COL)Color
1: (SIZE) Size
4 6 8 10 12 14
BLK
WHT
RED

Dimension ind. COL

GrV

BLK
BLU
RED
WHT

Dim.ID text
black
blue
red
white

SAP AG 2000

color
Sort Sequence.
2
3
4
1

09.01.2000

Base values Size

Color

8 WHT
10 WHT
12 WHT
14 WHT
4 BLK
6 BLK
8 BLK
10 BLK
12 BLK
14 BLK
4 BLU
6 BLU
8 BLU
10 BLU

WHT
WHT
WHT
WHT
BLK
BLK
BLK
BLK
BLK
BLK
BLU
BLU
BLU
BLU

8
10
12
14
4
6
8
10
12
14
4
6
8
10

Grid Creation Features

Activate
row/column

X
X

Deactivate
row/column

X
SAP AG 2000

Activate all
grid values

Deactivate all
grid values

Copy row/column

X
X

Rotate
(viewing feature
only)

Grid History

AFS Last change of grid

Mat.grd.no:
Valid.date:

COAT
22.03.2000

Mat.grid number

Valid.date

DIM1

DIMVal1 DIM2

DIMVal2 DIM3

COAT
COAT
COAT
COAT
COAT
COAT

22.03.2000
22.03.2000
22.03.2000
22.03.2000
22.03.2000
22.03.2000

SIZE
SIZE
SIZE
SIZE
SIZE
SIZE

14
16
10
12
6
8

RED
RED
BLU
BLU
BLU
BLU

COL
COL
COL
COL
COL
COL

DIMVal3

Valid Sizes
2: (COL) Color
1: (SIZE) Size
6 8 10 12 14 16

BLK
WHT
RED
BLU
SAP AG 2000

D
X
X

Dimension Value Conversion

Customer
Master

Material
Master
TS-JACKET
Material
ID*

Footstar
Conversion
ID*
Conversion table
Cust. ID
Mat. ID
User ID

All Customers/Vendors
All Materials

C-ID M-ID Dild DimV Converted

SIZE
SIZE
COL
COL
SAP AG 2000

6
8
100
900

36
38
WHITE
BLACK

Dimension Value Conversion

<GERMAN>
AFS Basic data

Material

TS-JACKET
TS-JACKET

Master Grid

JACKET
JACKET

AFS Status
Mat.Conv. ID

Process conversion types for material TS-JACKET

Doc. Conversion type
Customer/Vendor ID
Material Conv. ID
User ID
Grid value conversion
Current conv. type
DocConvType

SY
SY
FRANCE
GERMAN
FRANCE
GERMAN
SAP AG 2000

: GERMAN
:
:
:
: on
: German

MID CVID UID Text

Base values
Size conv. for France
Size conv. for Germany

Mandatory conversion

To make sure that all values in the conversion tables are unique, it is
no longer possible to mix entries of system and converted values.

Every grid value must be convertable for all dimensions. If not, the
line for entry is blocked, you cannot enter any grid values.

You can turn conversion off per individual user.

SAP AG 2000

Purchase Grids/Sales Grids

Master Grid
Size
Color
XS
BLK

WHT

RED

XL XXL

Sales or Purchase Grid

Size
Color
XS S M L XL XXL
BLK

WHT

RED

SAP AG 2000

Sales Grids

Master Grid
Size
Color
XS
BLK

BLU

RED

XL XXL

Condition Record
Sold to ...Footstar
Valid from
to ...
Material
TS-SHIRT

SAP AG 2000

Sales Grid
SG2-SHIRT

Sales Grid
Size
Color
XS S
BLK
BLU
RED

XL XXL

Determine Sales Grid

Grid determination
procedure

SD
Determination
Procedure: SD0001

Sales Order

Procedure

Dimensions

SD0001
10 Customer/Material
20 Material
30 Master Grid

Material: TS-SHIRT
Customer: Footstar

Material TS-SHIRT
Sold to Footstar

Sold to: Footstar

Material:
TS-SHIRT M BLK
160pc

Checks size validity

or proposes matrix

SAP AG 2000

S
BLK
BLU
RED

L XL

Grid Reports
1
Master Grids used in Material Master
Mat.Grid no.

Short text

Valid.date

Grid

Material

type
SHIRT
SHIRT
SHIRT

master grid for shirts

master grid for shirts
master grid for shirts

27.03.2000
27.03.2000
27.03.2000

M
M
M

TS-POLO
TS-POLO-##
TS-TSHIRT

2
Dependency Between a Master Grid and an Application Grid
Mat.Grid number

Short text

Master Grid

Ma.Date

SHIRT

master grid for T-shirts

SHIRT

31.08.2000

SG2-SHIRT

sales grid for shirts

SHIRT

31.08.2000

SG2-SHIRT-##

sales grid for shirts-##

SHIRT

31.08.2000

SAP AG 2000

Grid Control Data: Business Scenario

You have created a general master grid for different

models of ladies shoes and assigned the grid to

your shoe materials. Thus you basically specified
for all plants in which characteristic values all of
your shoe models can exist.
In the sales area 1 you sold the sizes 38 to 42 of

your model A, in sales area 2 only sizes 34 to 39.

You can map this in the System, by assigning
different application grids to your model A. To do
so, you use grid control data according to the sales
area.

SAP AG 2000

Grid Control Data: Topic Objectives

At the conclusion of this topic, you will be able to:

Describe the function of Grid Control Data

SAP AG 2000

Grid Control Data

Material Master

Sales Grid
Condition Record

Grid
Control
Data

SAP AG 2000

Categories and Coverage Strategy:

Topic Objectives

At the conclusion of this topic, you will be able to:

Explain the relationship between requirement

and stock categories within a coverage

strategy
Create a coverage strategy and maintain the

relationship between stock and requirement

categories

SAP AG 2000

AFS Material Master Structure

Valid dimensions
Client Level

Master
Grid

Category
Structure

Valid categories
Plant Level

SKU Level

Defines SKU
SAP AG 2000

Coverage
Strategy

Dimensions
Example:
- Size
- Color
- Width

Categories
Example:
- Logical Segmentation
- Quality
- Country of Origin

Segmentation with Categories

SEGMENT
Customer A

Quality 2

COUNTRY
OF ORIGIN
Country X

Customer C

QUALITY
Quality 1

Customer B

SAP AG 2000

Country Y

Country Z

Requirement Categories (Demand)

Blank

Defined
Defined
Requirements
Requirements

SAP AG 2000

Customer A

Customer B

Customer C

Stock Categories (Supply)

Defined
Defined
Stock
Stock

SAP AG 2000

Customer
Segment A

Customer
Segment B

Customer
Segment C

Coverage Strategy: Basic Concept

Blank

Customer A

Customer B

Customer C

Customer
Segment A

Customer
Segment B

Customer
Segment C

Requirement
Requirement
Category
Category

Coverage
Strategy

Stock
Stock
Category
Category

SAP AG 2000

Customer
Segment A

Coverage Strategy

Material
Master
Coverage Strategy
Plant

Coverage Strategy

0001
0001

TSQ Quality Coverage Strategy

TSL Label Coverage Strategy

Requirement Categories
-Blank
MLABEL-1 Manuf.Label
MLABEL-2 Manuf.Label
PLABEL-1 PrivateLabel
SAP AG 2000

Stock Categories
MLABEL-1 Manuf.Label
MLABEL-2 Manuf.Label
PLABEL-1 PrivateLabel

AFS Basic Data View of Material Master: Master Grid

AFS Basic Data

Master Grid

MGF

Grid determination
procedure SD

SD0001

Grid determination
procedure MM

MM0001

SAP AG 2000

AFS Status

Cat. Structure

0001

Use of Category Types in SAP Documents

Forecast

Sales
Order

Planned
Independent
Requirements

Requirement
Requirement
Categories
Categories

Purchase
Requisition

Stock
Stock
Categories
Categories

SAP AG 2000

Planned
Order

Purchase
Order

Production
Order

Categories: Maintenance (1)

Coverage Strategy

SAP AG 2000

Material
Master
AFS-MRP View

Requirement
Categories

SD Transactions

Stock
Categories

MM Transactions

Category
Control Tables

PP Transactions

Categories: Maintenance (2)

Categories
Basic Settings
Maintain Coverage Strategies
Coverage Strategies
Valid Stock Categories
Valid Requirement Categories

Maintain Category Allocation

SAP AG 2000

Categories: Maintenance (3)

Categories
Basic Settings
Maintain Coverage Strategies
Maintain Category Allocation
MRP: Requirement/Stock Allocation
Dependent Requirements

Requirement to Stock Conversion

SAP AG 2000

Categories: Maintenance (4)

Requirement Category
Label

MLABEL -

Manufacturers Label

Quality
Country

Restrict possible values

Continue

Valid categories

Cancel

Quality

Lower val.
12-

SAP AG 2000

Short text of category field values

1st quality
2nd quality

Categories: Maintenance (5)

MRP: Requirement/Stock Allocation

Plnt

CStr

0001
0001
0001
0001
0001

TSL
TSL
TSL
TSL
TSL

SAP AG 2000

Reqmt. category

Level CoNoEC Stock-Category MRP-Mod.

MLABEL-1
MLABEL-1
PLABEL-1

1
1
1
1
1

1
2
1
2
1

MLABEL-1
MLABEL-2
MLABEL-1
MLABEL-2
PLABEL-1

Categories Allocation

Sales Order
200 pieces
Category
MLABEL-1

STOCK
100 pieces
Category
MLABEL-1

Check
Check
Stock
Stock

Requirement / Stock Allocation

Requirement
Category

MLABEL-1
MLABEL-1

Level

1
2

Stock
Category

MLABEL-1
MLABEL-2

Requirement to Stock Conversion

Requirement
Category

MLABEL-1

SAP AG 2000

Stock
Category

MLABEL-1

Check
Check
Stock
Stock

STOCK
50 pieces
Category
MLABEL-2

Planned Order
50 pieces
Stock
Category
Stock
Category
MLABEL-1
Category

Categories: Maintenance (5)

AFS Categories
Basic Settings
Maintain User-defined Category Structure Fields
Field Values
Define Category Structure and Relevance
Category Fields

Category Field Relevance Signs

SAP AG 2000

Categories: Maintenance (6)

Define coverage strategy

Define valid requirement categories

Define valid stock categories

Allocate stock and requirement categories in MRP

Transfer dependent requirements

Allocate categories to sourcing proposals

Consume planned independent requirements with sales orders

SAP AG 2000

Material Master: Business Scenario

For your business processes in the Standard AFS

System you can add AFS-specific data to your

customer master records.
AFS has added 6 views to the material master to

store AFS-specific data

AFS Basic Data
AFS Sales Data
AFS MRP
AFS Warehouse Management 1
AFS Warehouse Management 2

AFS Valuation

SAP AG 2000

Material Master: Topic Objectives

At the conclusion of this topic, you will be able to:

Create and maintain material master with AFS

data
Include master grid in the material master

Carry out a grid report

SAP AG 2000

Material Master: Organizational Levels

CLIENT

PLANT

WAREHOUSE

SALES AREA
(Sales organization,
Distribution channel,
Division)

SAP AG 2000

BASIC DATA
Material Number
Description
Unit of Measure
Technical Data
PLANT SPECIFIC DATA
Materials Planning (MRP)
Work Scheduling Data
Purchasing Data
WAREHOUSE SPECIFIC
DATA
Storage Location
Stock Quantities
SALES AREA
SPECIFIC DATA
Sales Data
Shipping Data

Data in the Material Master

is structured into the
following organizational
levels:

Client

Plant

Warehouse

Sales Area

Views (1)
AFS Warehouse
Management 1

Basic Data
AFS
Basic Data

AFS Warehouse
Management 2

Materials
Planning (MRP)

Sales

AFS MRP
Accounting

Work
Scheduling

Storage

Quality
Management

Purchasing

Classifications

Warehouse
Management

Material
Master
Data

AFS Sales
Data

SAP AG 2000

AFS Views
R/3 Standard Views

AFS
Valuation

Views(2)
Select views

Basic Data 1
Basic Data 2

AFS Basic Data

Classification
Sales: Sales Organization Data 1
Sales: Sales Organization Data 2
Sales: General/Plant Data
AFS Sales Data
Foreign Trade: Export Data

Sales Text

Purchasing

Purchase Order Text

Foreign Trade: Import Data
MRP 1
MRP 2
MRP 3
MRP 4
AFS MRP
Forecasting
Work Scheduling
Storage 1
Storage 2

SAP AG 2000

Warehouse Management 1
Warehouse Management 2
AFS Warehouse Management 1
AFS Warehouse Management 2
Quality Management
Accounting 1
Accounting 2
AFS Valuation
Costing 1
Costing 2

Material Master Setup

Create Material
Select view(s)
Material
Industry Sector
Material type

Organisational Levels

Industry Sector
I

Industry Description

A Plant Eng./Construction
C Chemical Industry

F Apparel and Footwear

Copy from...
Material

SAP AG 2000

M Mechanical Engineering

AFS Basic Data View of Material Master:

Seasons Concept

Spring/Summer

SAP AG 2000

Fall/Winter

AFS Basic Data View of Material Master:

Master Grid

AFS Basic Data

Master Grid

AFS Status

Grid determination
procedure SD

SD0001

Grid determination
procedure MM

MM0001

SAP AG 2000

Cat. Structure

0001

AFS MRP View of Material Master:

Coverage Strategy

AFS MRP
Coverage Strategy

AFS Status MRP

SAP AG 2000

AFS Basic Data: EAN/UPC Maintenance

EAN/UPC Numbers for AFS

SAP AG 2000

EAN/UPC Material

Size

Color

1234567

TS-POLO

BLK

1234568

TS-POLO

BLK

Converting AFS-material <-> standard material

Material
Plant

TS-POLO
0001

Convert material to
AFS Material
AFS MRP
Standard
Mode
Simulation

Update on database

SAP AG 2000

to

0010

Data Modeling
T-SHIRT
Material Grid for Color and Size (two dimensional)
Coverage Strategy for Segmentation
T-SHIRT BLUE
Material Grid for Size (one dimensional)
Coverage Strategy for Segmentation
T-SHIRT BLUE MLABEL

Material Grid for Size (one dimensional)

SAP AG 2000

Customer Master: Business Scenario

For your business processes in the Standard AFS

System you can add AFS-specific data to your

customer master records.
There are two ways to add to the customer master

record in the Standard R/3 System:

AFS Additional data for view Control in the General

data
AFS Additional data for view Sales in the Sales area

data

SAP AG 2000

Customer Master: Topic Objectives

At the conclusion of this topic, you will be able to:

Name the AFS specific fields within the

customer master

Create a customer master

SAP AG 2000

Customer Master (1)

The Customer Master

contains all customerrelated data necessary
for processing orders,
deliveries, invoices, and
customer payments.

General Data

Sales & Distribution Data

Company Code Data

SAP AG 2000

Customer
Master

Customer Master (2)

General Data
Create:
Screen Views: Address
Control data
Marketing
Unloading points
Contact person

Valid for both

accounting and sales

Sales Area Data

Create:
Screen Views: Sales
Shipping
Output
Partner functions

Dependent on:
- Sales organization
- Distribution Channel
- Division

Create
Company Code Data
centrally:
Screen Views: Account Management
Payment transactions
Correspondence
Insurance

SAP AG 2000

Valid for accounting

Also referred to as central
views on the customer master

Customer Master: AFS Specific Data

Control Data View

Sales Data View

SAP AG 2000

Control Data View

Distribution Center
Cust. ID Partner

Information Field Only

Multi-Store Order

SAP AG 2000

Sales Data View

AFS Additional Data

Value Added Services

Allocation Run

VAS

ARun

AFS Multi Store Order

Spread rule for MSO II

Order Proposal

Subsitution
No duplicate

Customer Group

Customer Vendor ID
Schedule Strategy
Heart Size
Category for ATP

SAP AG 2000

Customer Group 6-10

AFS Master Data: Unit Summary (1)

You are now able to:

Define material grids
Explain the relationship between the material

grid and the material master

Explain how grid dimensions are determined

and maintained
Create a multi-dimensional master grid
Describe a sales grid

Report on the grid history

SAP AG 2000

AFS Master Data: Unit Summary (2)

You are now able to:

Explain the relationship between requirement

and stock categories within a coverage

strategy
Create a coverage strategy and maintain the

relationship between stock and requirement

categories
Set up categories in Customizing
Create and maintain a material master with AFS

data

Include master grid in the material master

SAP AG 2000

AFS Master Data: Unit Summary (3)

You are now able to:

Produce a grid report
Name the AFS specific fields within the

customer master

Create a customer master

SAP AG 2000