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How to Develop Septage

Management Project
Proposals
By: Dave Robbins,
BeSecure

Why pursue septage


management programs?
Enables on-site and decentralized
systems
Improves sanitation community-wide
Its the law

Clean Water Act


Each LGU shall appropriate the necessary
land for the construction of the sewage
and/or septage treatment facilities.
Each LGU may raise funds to subsidize
necessary expenses for the operation and
maintenance of sewerage treatment or
septage facility through local property taxes
and enforcement of a service fee system.

Why Develop a septage


management proposal
Organizes ideas and concepts
Communicates program goals and
objectives
For regulatory approval
To obtain funding

General steps in developing the


proposal
1. Understand the problem baseline
conditions
2. Identify potential solutions
Stakeholders and TWG
3. Select preferred options Cost / benefit
analysis
4. Determine tasks needed - Scheduling
5. Estimate resources required - Budgeting
6. Communicating proposal preparation
and delivery

Formatting
and
organizing

Tools

Case studies and success stories are useful


tools careful documentation and sharing

Stakehol
der
Use Gantt charts to schedule activities
driven
Process

Understanding the
3 pillars of septage
management
Promotions
Approaches

Infrastructur
e, Products,
& Services

Maximum
potential for
change exists
here.

Supportive
Environment

Ensuring that
all needed
pieces are in
place at the
same time in
the same place,
increases,
likelihood of
success.

Understand the problem


Evidence gathering
- Focus group discussions (FGDs)
- Interviews with key stakeholders
- Surveys, Rapid Technical Assessments
Stakeholder meetings
- Consensus that the problem is real and
immediate
- Agreement to work together to solve the
problem

Collection vehicles,
treatment plant
Evidence gathering
- Number of septic
tanks
- Average volume
- Access constraints
Toolkits
- Number and size of
trucks
- Cost/benefit
Analysis

Infrastruc
ture

Rapid
Rapid
Technical
Technical
Assessment
Survey technique determines:
Assessmen

t
Number of septic tanks in coverage area

Average volume of residential and


commercial tanks
Accessibility of site by desludging truck
Proper access ports on tank
Distance from truck parking to tank
Elevation gain or loss from truck to tank
Technique developed for San Fernando La
union and used in 2009. Improved method
pilot tested in Indonesia January 2015. Data
used as inputs to septage management

Interactive Septage
Management Toolkit

Excel based spreadsheet

Septage
Management
Toolkit

Determines design flow based on


- Desludging interval
- Hours of operation
- Days of operation per week
Determines number of trucks
Cost of OPEX and CAPEX

Outputs provide the basis of design of the


infrastructure

Cost / Benefit
Analysis

Now that you know the design flow


Evaluate different technologies for
CAPEX
Compare costs of OPEX
-Energy consumption
-Ease of operations
-Land use (for treatment systems)
-Longevity of the infrastructure

Technical
Pitfalls

Site
selection

Now that you know the system area


requirements
You can select the site. Some

considerations:
Accessibility distance to populations,
roads, bridges
Geohazards flooding, landslides,
others
Site
development plan
Soils and topography
Access
Hint: Begin
layingsize,
out cost, ownership
to utilities,
infrastructure to verify the
preferred technologies fit.
Gently sloping sites may allow

Process Flow
Diagram

Site
selection

Volume per day


5 cubic meters per day
10 cubic meters per day
15 cubic meters per day
20 cubic meters per day.

Parcel size required


400 square meters
600 square meters
800 square meters
1000 square meters

Financial
Pitfalls

Projections

Current septage tariff per cubic


meter of water

2.5Pesos

Average monthly cost per residential user

45Pesos

Average monthly cost per commercial user


Community Growth Rate residential

5%

Community Growth Rate Commercial/Institutional

2%

Adjusted overall growth rate

3.8%

Annual Inflation rate

5%

Daily flow at year 0

9cubic meters

Year 1

Number of homes
Number of
commercial/institutional
Daily flow (cubic meters per
day)

100Pesos

Year 2

Year 3

Year 4

Year 5

Year 6

Year 7

Year 8

Year 9

Year 10

6,300

6,615

6,946

7,293

7,658

8,041

8,443

8,865

9,308

9,773

700

714

728

743

758

773

788

804

820

837

10

10

11

11

11

12

12

13

13

Promotions
Septage management
proposals should include a
plan:
Theypromotions
can raise awareness,
increase
willingness
to
pay
Evidence based
-Surveys
-Focus Group Discussions
-Interviews
Stakeholder driven planning
Outreach (media & message)
-Posters,
-Flyers, newsletters
-School plays, street theater
Monitoring and evaluation USAID, Waterlinks,

The right and wrong


septic tank

Enabling
Environment
Regulatory framework
- Local ordinance
- Policies, procedures,
- Incentives, enforcement

Training and capacity


building
-Mentoring & twinning
-Job sharing, apprenticeships

Access to financing
-Developing the business plan
-Showing bankability, cost
recovery

Works for
water. Could
it work for
septage

Key Issues
& Decisions

Service delivery model: Scheduled vs.


call-for-service
Partners LGU, WD, Private sector
Tariff schedule and billing mechanism
(fair, pro-poor)
Combining with other programs
(neighboring LGUs)
Treatment facility location -- NIMBY
Technology package trucks,
treatment, reuse

Factors reviewers might look for in


good proposals

Proposal
check list

Activity

Proposal format consistent with NSSMP requirements


Project is consistent with Local Sustainable Sanitation
Plan (DOH)
Strong partnerships identified (LGU, WD, Private Sector)
Project has stated support from mayor, WD GM, regional
officials
Project proposals are evidence-based on baseline
information
Local ordinance on sanitation is proposed or in place
Promotions plan is reasonable and appropriate for
identified needs
Facility location supported by public hearings
Cost/benefit analysis performed for technology package

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