Module 1

Session 2
Terms

MODULE 1 SESSION 2
GETTING TO KNOW CONTINGENCY PLANNING

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Module 1
Session 2
Terms

SESSION OUTLINE

What
When
Who
Why
Where

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Module 1
Session 2
Terms

LEARNING OBJECTIVES

Participants recognize the

importance of contingency
planning.

Participants are able to

describe when and where to
start the process.

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Module 1
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WHAT: CONTINGENCY

Possibility or eventuality
Specific situation or event that is foreseen,
which may or may not happen

INSERT YOUR OWN LOCAL PHOTO

OF POTENTIAL HAZARD
AFFECTING YOUR LOCALE: i.e.
VOLCANO, LANDLSIDE, STORM
WINDS, ETC.

POSSIBLE THREAT?
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INSERT YOUR OWN INDICATIVE

PHOTO OF POTENTIAL HAZARD
EFFECTS HERE: VOLCANIS ASH,
EARTHQUAKE RUBBLE, BURNED
FOREST, FLOODED HOMES, ETC.

POSSIBLE RESULTS?

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WHAT: CONTINGENCY PLANNING

PROCESS

A process in anticipation of crisis of developing

strategies, arrangements & procedures to address
the crisis

Is a management tool to analyze impact of potential

crisis

Defines resources (HR, material & financial)

required to respond to disaster

Produces a contingency plan as one of the outputs

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Module 1
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CONTINGENCY PLANNING

What it is

What it is not

Is part of disaster
preparedness framework

Isnt disaster preparedness

by itself

Is a management tool
involving all sectors

Isnt the sole responsibility of

the DM team

Is a consultative & continual

process

Isnt a one-off activity

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Module 1
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Terms

A CONTINGENCY PLAN IS

The concrete output of a

contingency planning process

The recorded synthesis of

discussions, analysis &
decisions made during the
planning process.

A living document to
communicate these decisions
or commitments to
internal/external partners.

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Module 1
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WHEN TO DO CONTIGENCY PLANNING

When there is an emerging or

anticipated crisis (disaster or
conflict)

When there is a need to review

the existing contingency plan

At any given time, provided it is

linked to the overall DM plan

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Module 1
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WHY: CONTINGENCY PLANNING

What is the National Societys MANDATE

during disaster?

What are the reference documents that

illustrate this mandate?

Identify and specify the points/articles related

to this mandate.

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Module 1
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WHY: CONTINGENCY PLANNING

Mandate of RCRC is to respond to disasters

Effective response is affected by level of

preparedness & planning, capacity to respond &
resources available

To manage time pressure faced during disasters

Identify constraints in advance

Ensure strong coordination mechanism for

complementary actions of quality response

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Module 1
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WHY: CONTINGENCY PLANNING

Improve relationships & coordination with

stakeholders

Develop common understanding before

responding to disasters

Reinforce & clarify coordination of roles &

responsibilities

Make adequate arrangements in advance to

respond in a timely & effective manner

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Module 1
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WHO INITIATES: CONTINGENCY

PLANNING

Designated focal person in National Society

with DM background

Task Force or Working Group or Committee

established in National Society; represented by
member with DM background

Designated focal person in Health Sector, etc.

based on the risk; represented by member with
DM background

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WHO PARTICIPATES: CONTINGENCY

PLANNING

Module 1
Session 2
Terms

Community/Beneficiaries
National Society
Federation
ICRC
Other Agencies
Government
Others - Military

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?
?
?

?
? ?

WHO PARTICIPATES?

Module 1
Session 2
Terms

Local
organizations
Local
authorities
Cabinet

Central
Information
Bureau
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Disas
ter
RC branch

NS HQ

Internation
al
organizati
ons
IFRC &
PNS &
ICRC

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WHERE: CONTINGENCY PLANNING

National Level
Provincial Level
District Level
Sector or Cluster Level
Inter-agency Level
Regional Level
Global Level

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INSERT YOUR OWN INDICATIVE

MAP OF YOUR ZONE, COUNTRY
OR DISTRICT AS APPROPRIATE
TO YOUR SITUATION

Module 1
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DISASTERS AFFECT DIFFERENT LEVELS

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Module 1
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DISASTER RESPONSE PLAN VS. CP PLAN

The first level of planning is the

broadest, providing a policy
framework for humanitarian action
based on the institutional
mandate.
The second level is oriented to
National Society and/or
International Federation
intervention, according to
organizational structure and
capabilities for response at local,
national, regional or global levels.

Contingency
plans

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The third level is specific to an

event and establishes operational
procedures for direct humanitarian
action.

Module 1
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DISASTER RESPONSE PLAN &

CONTIGENCY PLAN

Contingency Plan

Responds to potential crisis

Specific to a hazard, risk or
context
Excludes initial assessment
Could be part of Disaster
Response Plan
May be led by other sector,
depending on risk

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Disaster Response Plan

Responds to anticipated
crisis
Wider & generic in nature
Includes initial assessment
Led by Disaster
Management team

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CONCLUSION

Time spent in contingency planning equals

time saved when a disaster occurs

DO IT
NOW
OR,

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DO IT
LATER
DURING
THE
DISASTER

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