FEDERAL GOVERNMENT CONTRACTING

“Contractor Solicitation Basics”

PACE 2007

Phillip K. Parson
Defense Holdings Inc. / Corrosion Correctors LLC

And

John S. Tanner
NLB Corporation
ACQUIRE YOUR BUSINESS LICENSE

Visit
http://www.statelocalgov.net/

State Government Offices, Local US

Government, City Government and
Federal Government
FEDERAL TAX IDENTIFICATION NUMBER

VISIT
http://www.irs.gov/

SEARCH FOR FORM SS-4

APPLICATION FOR EMPLOYER

IDENTIFICATION NUMBER
DUN AND BRADSTREET (DUNS) Number

VISIT

http://www.dnb.com/

Get a D&B D-U-N-S® Number

 NORTH AMERICAN INDUSTRY
CLASSIFICATION SYSTEM (NAICS)

VISIT

http://www.census.gov/epcd/www/naics.htm/

In general most painting contractors would

have an NAICS of: 238320
“Painting and Wall Covering Contractors”
 CENTRAL CONTRACTOR REGISTRATION
(CCR)

VISIT

http://www.ccr.gov/

According to the Federal Acquisition Regulation

(FAR) policy FAR 4.1102 (October 1, 2003),
“Prospective contractors shall be registered in
the CCR database prior to award of a contract or
agreement.”
 COMMERCIAL AND GOVERNMENT
ENTITY (CAGE) CODE

A CAGE Code will be assigned during CCR

Registration. The CAGE Code specifically
identifies your company and is used
extensively by government procurement
officials.
 ONLINE REPRESENTATIONS AND
CERTIFICATIONS APPLICATION (ORCA)
VISIT

https://orca.bpn.gov/

ORCA may be completed once you have a

DUNS Number and have successfully
registered in the CCR database and have
received your Marketing Partner
Identification Number (MPIN)
SEARCHING FOR FEDERAL BUSINESS
OPPORTUNITIES

VISIT

http://www.fbo.gov/

Select “Vendors” then search the

government agencies you desire to do
business with
 WHAT IS A SYNOPSIS?

A SYNOPSIS provides general information

for an upcoming solicitation:
• A brief description of the requirements
• Issuing government agency
• Point of Contact
 WHAT IS A SOLICITATION?

SOLICITATION documents will provide

details of the contract terms, conditions
and requirements.
• Description of the products or services
• Statement of Work (SOW)
• Provisions and Clauses
 CONTRACT TYPES

• Fixed Price
• Cost Reimbursement
• Incentive
• Indefinite Delivery
• Time and Material
• Labor Hour
• Letter
• Agreement
 FIXED PRICE CONTRACTS

A firm-fixed-price contract provides for a

price that is not subject to any adjustment
on the basis of the contractor’s cost
experience in performing the contract.
This contract type places upon the
contractor maximum risk and full
responsibility for all costs and
resulting profit or loss.
COST REIMBURSEMENT CONTRACT

Cost-reimbursement types of contracts

provide for payment of allowable incurred
costs, to the extent prescribed in the
contract. These contracts establish an
estimate of total cost for the purpose of
obligating funds and establishing a ceiling
that the contractor may not exceed
(except at its own risk) without the
approval of the contracting officer.
 INCENTIVE CONTRACT

Contracts as described in this subpart are

appropriate when a firm-fixed-price
contract is not appropriate and the
required supplies or services can be
acquired at lower costs and, in certain
instances, with improved delivery or
technical performance, by relating the
amount of profit or fee payable under the
contract to the contractor’s performance.
 INDEFINITE DELIVERY CONTRACTS

“Delivery order contract” means a contract for supplies

and or services that does not procure or specify a firm
quantity of supplies and or services (other than a
minimum or maximum quantity) and that provides for the
issuance of orders for the delivery of supplies and/or
services during the period of the contract. This is also
known as an “IDIQ” type of contract.
“Task order contract” means a contract for services that
does not procure or specify a firm quantity of services
(other than a minimum or maximum quantity) and that
provides for the issuance of orders for the performance
of tasks during the period of the contract.
 TIME and MATERIAL CONTRACT

Provides for acquiring supplies or services

on the basis of— Direct labor hours at
specified fixed hourly rates that include
wages, overhead, general and
administrative expenses, and profit; and
Materials at cost, including, if appropriate,
material handling costs as part of material
costs
 LABOR HOUR CONTRACT

A variation of the time-and-materials

contract, differing only in that materials are
not supplied by the contractor
 LETTER CONTRACT

A written preliminary contractual

instrument that authorizes the contractor
to begin immediately manufacturing
supplies or performing services
 AGREEMENTS

A written instrument of understanding,

negotiated between an agency or contracting
activity and a contractor that (1) contains
contract clauses applying to future contracts
between the parties during its term and
(2) contemplates separate future contracts that
will incorporate by reference or attachment the
required and applicable clauses agreed upon in
the basic agreement.
A basic agreement is not a contract
GENERAL SERVICES ADMINISTRATION

GSA SCHEDULE CONTRACTS

http://www.gsa.gov/

In general most painting contractors would

submit under:
Schedule 03FAC
Solicitation Number: 6FEC-E6-030292-B
WHAT ARE BUSINESS SIZE STANDARDS

Business size standards are established

by the Small Business Administration
(SBA) through NAICS. Size standards are
determined by Annual receipts or number
of employees. It is important to know what
your business size standard is so you are
eligible to compete for a variety of
contracts. http://www.sba.gov/ search for
“Size Standards”
HOW DO I PREPARE A BID PROPOSAL

Read, read, and read some more until

you believe you understand completely
the contents of the request for proposal.
Pay close attention to sections:
C – Statement of Work (SOW)
L – Instructions to Offerors
M – Evaluation Factors
 CONTRACT AWARD

If your proposal is accepted the contracting

officer will notify you via phone, fax, email
or postal mail.

NOW PERFORM!
OTHER USEFUL INFORMATION

STATE CONTRACTS:
http://www.statelocalgov.net/

WAGE DETERMINATIONS:
http://www.wdol.gov/