Pcos Lecture For Bei Seminar

PRESENTATION
TRAINING OBJECTIVES:
1. To get acquainted with how the system works
2. To identify the scope and limitations of the PCOS
3. To understand how the use of the PCOS machine

fits into the entire automated process.
PRESENTATION OUTLINE
1. PARTS OF PCOS
2. PCOS INSTALLATION
3. FINAL TESTING AND SEALING DAY
4. ELECTION DAY
5. CHANGING THERMAL PAPER
6. MANUAL ACTIVITIES
7. OTHER ACTIVITIES
PRESENTATION
PARTS OF THE PCOS
(3) Operator LCD Screen with

(1) Security Key Receptacle Counter
The contact point for the Security Key Used to interact with the application
(2) Ballot Entry Slot
A narrow paper tray in the (4) Printer Compartment

front slot where ballots are
inserted The opening or door located
on top of the unit
(7) Back-up Memory Card Slot
(5) Transmission Port
Input in the front left hand side
contains the write protect It uses an RJ45 transmission
backup removable memory card cable used for connecting the
external modem/cellular device
for results transmission
(6) Main Memory Card Slot

(8) “CAST” Button
Input in the front right hand
side contains the primary
removable memory card
(9) “RETURN” Button
Close-up View of the two compartments
2 1
(2) Back-up Memory Card Slot or ADMINISTRATOR CARD SLOT | Secondary compartment for back-up memory card
(1) Main Memory Card Slot or POLL WORKER CARD SLOT | Primary compartment for storage of
configured file
Parts of the PCOS
1 | Ballot Box Slot

Opposite of the Ballot Entry Slot at the
back of the unit where valid ballots are
ejected after passing through a feed
mechanism
3 | AC Power Port
2 | Battery Power Port This is where to connect the
power adapter of the PCOS
This is where to connect the battery machine (20VAC)
pack that will be used for backing up
the power (12VDC)
Other Components and Peripherals of PCOS
REMOVABLE MEMORY CARD

The PCOS machine uses a COMPACT FLASH removable
memory card . This is where the application is stored and is
used for backing up data, like election results and audit logs.
THERMAL PAPER
This is the paper that is used for printing election results and
is installed inside the THERMAL PRINTER COMPARTMENT.
SECURITY KEY
The security key is a special device that is assigned to each
PCOS machine
Power Supply
AC adaptor that comes with the PCOS Machine which Uses 220 volts and an output
of 20 volts AC.
Power Supply
The Battery Pack of the PCOS Machine uses 12 volts DC

Transmission Device
Device that will be used for transmission of the results
Option 2: BGAN* Antenna
* - Broadband Global Area

Network, is a global Satellite
Option 1: PCOS Modem Internet Network with
telephony using portable
terminals
PRESENTATION
(1) Open the Printer Cover, take out the I-Button (Security Key)
(2) Close the printer cover.
(3) Check the power supply specifications if it conforms with
the PCOS machine requirements.
(4) Plug the AC Adaptor to the wall outlet.
(5) Connect the other end of the AC Adaptor to the PCOS
machine. (PCOS machine will automatically start)
Access to the PCOS Main Menu
1
PCOS will beep to indicate that it is Note: If the PCOS iButton security key is
ready to accept instructions from not properly tapped into the receptacle,
BEI. an ‘ERROR IN VALIDATING SECURITY KEY’
message appears.
PCOS Main Menu
2
BEI places the PCOS iButton security key

Main Menu
into the security key receptacle and wait
for the unit to accomplish its initial start
up.
FOR THE TESTING AND SEALING OF THE
PRECINCT COUNT OPTICAL SCAN (PCOS)
MACHINES.
Period for testing and sealing of PCOS machines.
From May 3-7, 2010 the

Board of Election Inspectors
(BEI) shall convene in their
assigned polling places to
test and seal the PCOS
machines.
Notice of Convening of the BEI
At least FIVE (5) DAYS before the testing and

sealing of the PCOS machines:
•the Election Officer (EO) of the Commission on
Elections shall notify in writing the Board of
Election Inspectors (BEI) concerned of the
actual date, time and place of the testing and
sealing.
Notice of Convening of the BEI.
For candidates, registered political parties, coalition of
political parties, associations or organizations
participating in the party-list system representation in
the city or municipality, accredited citizens arm in the
city or municipality:
•the EO shall notify them by posting a notice of the

date, time and place of testing and sealing for each
clustered precinct, not later than April 30, 2010, in the
bulletin boards of his office and of the city or municipal
hall and in at least three (3) conspicuous places in city
or municipality.
Forms, Documents and Supplies.
In the morning of the day scheduled for the testing and
sealing of the PCOS, the BEI shall get the following
from the Office of the Election Officer of the
City/municipality:
ELECTION FORMS
A6-TS Test Ballots 10 Pieces
A9-TS Election Returns 1 Piece
Minutes of Testing
A11 and Sealing; Voting 2 Pieces
and Counting
Paper Seal for PCOS

A12-C 1 Piece
Box and Ballot Box
SUPPLIES
Marking pen 2 Pieces

Ballot Secrecy
Folder 2 Pieces
Fixed Length Seal
for the ballot box 1 Piece
Fixed Length Seal
for printer & back-
up memory card of
PCOS 2 Pieces
Padlocks with keys 3 Pieces
Ballpen 2 Pieces
ENVELOPES
A17-TS For Counted Test 1 Piece
Ballots, ERs and other
reports
Envelope for Minutes 2 Pieces

A18 of Testing and
Sealing; Voting and
Counting
A19-TS Envelopes for Keys of 3 Pieces

Padlock
Procedures for Testing and Sealing of PCOS
During the testing and sealing, the BEI shall observe the
following procedures:
a)Explain to those present, the purpose of, and the

procedures for the testing and sealing;
b)Randomly choose from among those present, ten (10)
voters who will accomplish the test ballots. If there are
less than ten (10) voters, any of the ten (10) voters may
accomplish more than one (1) test ballot to complete
the ten (10) test ballots needed;
c) Show to the public that the PCOS box is sealed;
d) Remove the sticker seal of the PCOS box;
e) Open the PCOS box;
f) Check whether the following are inside the PCOS
box:
1. Checklist of contents of the box;
2. PCOS machine;
3. Power cord of the PCOS machine;
4. Ten (10) test ballots;
5. One (1) envelope containing spare iButton;
6. Three (3) rolls of paper;
7. One envelope containing the back-up memory;
8. Three (3) labeled PINs of the BEI/SBEI;
9. One (1) labeled PIN for re-zeroing;
10. Modem or bridge for BGAN, if any.
The three rolls of paper and the modem or bridge for

BGAN shall not be used during the testing and
sealing and shall remain inside the PCOS box.
g) Retrieve the PIN of each member of the BEI/SBEI
and distribute the same among themselves. The PIN
for re-zeroing shall likewise be retrieved and shall
be in the custody of the Chairman;
h) Retrieve the test ballots from the PCOS box.
i) Retrieve the PCOS from its box;
j) Show to the public that the slot labeled POLL
WORKER where the main memory card is stored, is
sealed. It shall remain sealed throughout the
testing and sealing procedure;
k) Place the PCOS properly on top of the ballot box;
l) Break the plastic fixed length seal of the printer
cover of the PCOS;
m) Open the printer cover and the Chairman shall take
out the iButton security key;
n) Verify if the roll of paper is already properly
installed;
o) Close the printer cover;
p) Connect the power adaptor to the PCOS AC power
port (20VAC);
q) Plug the other end to the electrical outlet;
r) Connect the battery to the PCOS DC power port (12
VDC). If there is no power, using a pen, press the
RESET button located at the back of the PCOS
above the PCOS AC power port;
s) Wait until the PCOS displays the message “PLEASE
INSERT SECURITY KEY FOR AUTHENTICATION”;
t) The Chairman shall place the iButton security key
on top of the iButton security key receptacle and
apply slight pressure thereon until the message
“SECURITY KEY VERIFIED” appears on the PCOS
screen. Wait until the “MAIN MENU” is displayed;
The iButton shall be in custody of the Chairman

until the closing of testing and sealing
procedure.
u) In the “MAIN MENU”, the certified IT-capable
member of the BEI shall perform the following
PCOS diagnostics procedure:
1. Select “UTILITIES” option.
2. Select “RUN DIAGNOSTICS” option. The PCOS
runs diagnostics on the main memory then displays
the message “COMPLETE DIAGNOSTICS.
MEMORY PASSED” if the memory is working,
otherwise it will display the error message
“COMPLETE DIAGNOSTICS. MEMORY FAILED.”
Running Diagnostics
1 2
Press the UTILITIES button Press the RUN DIAGNOSTICS

button
3. The PCOS runs diagnostics on the backup memory.

Wait until the screen displays “BACKUP MEMORY
CARD NOT DETECTED. IS THIS CORRECT?”. Select
“YES” option. Then the PCOS displays the message
“COMPLETE DIAGNOSTICS. COMPACT FLASH
PASSED.”
4. The PCOS shall then test the EEPROM then displays
the message “COMPLETE DIAGNOSTICS. EEPROM
PASSED” if the EEPROM is operational; otherwise it
shall display the error message “COMPLETE
DIAGNOSTICS. EEPROM FAILED.”
Running Diagnostics (Memories)
3 4
COMPLETE BACKUP MEMORY COMPLETE

DIAGNOSTICS CARD NOT DIAGNOSTICS
MEMORY PASSED DETECTED. COMPACT FLASH
IS THIS CORRECT? PASSED
PCOS runs diagnostics on the

memory, Compact Flash, PCOS runs diagnostics on the Compact Flash.
EEPROM and displays the Press YES on the question below and PCOS
appropriate message displays the appropriate message.
5. The PCOS then runs diagnostics on the thermal
printer by automatically printing a sample output
on the thermal paper. The sample printout will be
“*** DIAGNOSTICS PRINTER TEST. ***”.
6. The PCOS shall display “CAN YOU READ THE
TEXT PRINTED ON THE PAPER? with “YES” and
“NO” options.
7. Select the appropriate option. If “YES” is selected,
the PCOS will display “COMPLETE
DIAGNOSTICS. THERMAL PRINTER PASSED”.
If “NO”, the PCOS will display “COMPLETE
DIAGNOSTICS. THERMAL PRINTER FAILED.”
Running Diagnostics (EEPROM)
5 6
***
DIAGNOSTICS
COMPLETE PRINTER TEST.
DIAGNOSTICS ***
EEPROM PASSED
PCOS runs the diagnostics on

the thermal printer by printing
a sample output on tape
Running Diagnostics (Printer)
COMPLETE COMPLETE
CAN YOU READ DIAGNOSTICS DIAGNOSTICS
THE TEXT THERMAL THERMAL
PRINTED ON THE PRINTER PASSED PRINTER FAILED
PAPER? (42000)
Click the appropriate button to LCD displays the messages after selecting either
confirm the correct status of YES or NO respectively.
the printer after the testing.
8. The PCOS shall then display a set of numbered
buttons to test the LCD. Test all buttons by pressing
them one at a time. If a button works properly, the
following message will appear “BUTTON 1
PRESSED”, “BUTTON 2 PRESSED”…… depending on
the number of the button pressed. If the button
pressed is not working, the PCOS will not display any
message. Continue pressing the other buttons. When
finished, select “DONE”. The PCOS shall then
display the message “DOES THE LCD WORK
PROPERLY?” with “YES” and “NO” options. Select
the appropriate option. If “NO” is selected, the PCOS
will display “COMPLETE DIAGNOSTICS. LCD
FAILED”. Then the PCOS will automatically perform
No. 12 hereof.
Running Diagnostics (LCD)
8 9
Screen displays a set of numbered

Test all buttons. When
buttons to test the LCD. A
message is displayed indicating
finished, press DONE button
what button was pressed
10
COMPLETE COMPLETE
DIAGNOSTICS DIAGNOSTICS
LCD PASSED LCD FAILED
(45000)
PCOS will ask if the LCD is LCD displays the message after selecting either
working properly YES or NO respectively.
9. If “YES” is selected, the PCOS shall display the
message “PLEASE PRESS THE GREEN ‘CAST’
BUTTON TO TEST THE LCD SCREEN!” The
BEI/SBEI member shall then press the green
“CAST” button.
10. The PCOS shall display the message “PLEASE
PRESS THE RED ‘RETURN’ BUTTON TO TEST
THE LCD SCREEN!”. Press the red “RETURN”
button.
11 12
PLEASE PRESS
PLEASE PRESS THE RED
THE GREEN “RETURN”
“CAST” BUTTON BUTTON” TO
TO TEST THE TEST THE LCD
LCD SCREEN! SCREEN!
PCOS will request the BEI to PCOS will request BEI to press
press the CAST button. Press it the RETURN button. Press it
11. The PCOS will display “COMPLETE DIAGNOSTICS.
LCD PASSED”.
12. PCOS shall automatically test the clock component
and display the message “COMPLETE
DIAGNOSTICS. CLOCK PASSED” if the clock is
operational or else it will display the error message
“COMPLETE DIAGNOSTICS. CLOCK FAILED”.
13. PCOS shall automatically test the power component
and display the message “COMPLETE
DIAGNOSTICS. POWER PASSED” if the power
component is operational or else it will display the
error message “COMPLETE DIAGNOSTICS. POWER
FAILED”.
13
COMPLETE COMPLETE
DIAGNOSTICS DIAGNOSTICS
LCD PASSED LCD FAILED
(45000)
LCD displays the message after selecting either

YES or NO respectively.
Running Diagnostics (Clock)
14 15
COMPLETE
COMPLETE
DIAGNOSTICS
DIAGNOSTICS

CLOCK PASSED
POWER PASSED
PCOS will automatically test PCOS will automatically test

the clock component and the power component and
display the message display the message
14. PCOS shall display the message “PLEASE
INSERT ONE BALLOT TO RUN SCANNER
DIAGNOSTICS”. The operator shall get one (1)
blank test ballot from among the ten (10) test
ballots and feed it in the PCOS ballot entry slot;
15. PCOS shall validate the ballot and display the
message “SCAN COMPLETE”. The PCOS shall
display the contents of the ballot with a message
“VALID BALLOT PRESIDENT: BLANK
CONTEST, VICE PRESIDENT: BLANK CONTEST
……. ”.
Running Diagnostics (Scanner)
16 17
PLEASE INSERT
ONE
BALLOT TO RUN
SCANNER
DIAGNOSTICS
Screen displays the message PCOS validates the ballot and

and request the BEI’s to run displays the following messages
one test ballot to test the
scanner. Insert one official test
ballot
PCOS displays this message while analyzing the ballot.

After verifying the ballot, PCOS will display
a message “VALID BALLOT: PRESIDENT:
BLANK CONTEST, VICE PRESIDENT:BLANK
CONTEST …. on the LCD.
After displaying the analysis, PCOS returns
the ballot with the message…
. . . Select “MORE” to continue the display of the
contents. Then select “NEXT” to complete the
display.* Press the “RETURN” button. PCOS
shall display the message “RETURNING
BALLOT” and the test ballot is returned through
the ballot entry slot. The certified IT capable
member of the BEI/SBEI shall include the test
ballot used with the rest of the test ballots;
16. After this, the PCOS shall display the message ”
IS THE SCANNER WORKING PROPERLY AND
ARE THE SCANNED BALLOT RESULTS
CORRECT?” with “YES” and “NO” options. Select
the appropriate option. If the ballot scanner is
functional, select “YES” otherwise select “NO”. If
“YES” is selected, the PCOS will display
“COMPLETE DIAGNOSTICS. SCANNER
PASSED”. If “NO” is selected, the PCOS will
display “COMPLETE DIAGNOSTICS. SCANNER
FAILED”;
18
IS THE SCANNER
WORKING
PROPERLY AND COMPLETE COMPLETE
ARE THE DIAGNOSTICS DIAGNOSTICS
SCANNED SCANNER SCANNER FAILED
BALLOT RESULTS PASSED (46027)
CORRECT?
PCOS confirms if the LCD displays the message after selecting either
scanner is working properly YES or NO respectively
17. PCOS shall display the “PRINT”, “DISPLAY”, and
“PREVIOUS SCREEN” options;
18. Select “DISPLAY” option. The PCOS shall display
the Diagnostics Report with “DONE” and
“NEXT” options;
19. Select “NEXT” option to display the second
screen of the Diagnostics Report;
20. PCOS shall display the “PREV”, “DONE”, and
“PRINT” options;
Running Diagnostics
19
Screen will display options to Sample diagnostic result displayed on screen.

PRINT or DISPLAY the results of
the diagnostics.
21. Select “PRINT” to print the Diagnostic Report;
The report should contain the message “MACHINE IS

READY FOR USE” that is printed at the bottom of
the Diagnostic Report. If it does not contain such
message, identify from the report which
component failed, and call the technical support
for assistance.
22. After printing the Diagnostic Report, the PCOS
will display a message “WOULD YOU LIKE TO
PRINT MORE COPIES OF THIS REPORT?” with
YES and NO options. Press “NO” option;
23. The Utilities Menu will be displayed with the
following options: “TABULATOR INFO”, “RUN
DIAGNOSTICS”, “ RE-ZERO” and “ PREVIOUS
SCREEN”. Select “PREVIOUS SCREEN” to return
to the Main Menu.
24. Detach the printed Diagnostic Report and place
inside the envelope (A17-TS) provided for the
purpose.
25. Select “OPEN VOTING” from the Main Menu.
The PCOS shall then:

i. Request for the PIN of the poll clerk who will
then enter his PIN and press “ENTER”;
ii. Validate the PIN and display a message “PIN
ACCEPTED”;
iii. Request for the second PIN from the third
member who will then enter his PIN and press
“ENTER”;
iv. Validate the PIN and displays a message “PIN
ACCEPTED”;
v. Display two (2) options: “INITIALIZE VOTE
COUNTERS” and “PREVIOUS SCREEN”.
26. Press the “INITIALIZE VOTE COUNTERS”
option of the PCOS.
The PCOS shall:
i. Display the message “INITIALIZING VOTE
COUNTERS”;
ii. Automatically print the Initialization Report
showing zero (“0”) vote for each candidate
including the geographic information
(province, city/municipality, barangay, voting
center and individual precinct in the cluster);
iii. After printing the Initialization Report, the
PCOS will display the message, “WOULD
YOU LIKE TO PRINT MORE COPIES OF
THIS REPORT?” with “YES” and “NO”
options. Press “NO”. The PCOS will display
the message “PLEASE INSERT BALLOT”.
Now, the PCOS is ready to accept ballots.
27. Detach the Initialization Report, affix their
signatures thereon including the representatives
of the political parties, candidates or citizens
arms present;
28. Place the Initialization Report inside the
envelope (A17-TS) containing the Diagnostic
Report for submission to the Election
Officer/SBRCG;
v) The Chairman of the BEI/SBEI shall issue the 10 test
ballots.
Only two (2) voters can accomplish the test ballot at the same
time. For this purpose, give each of the test voters a ballot
inside a ballot secrecy folder and a marking pen;

The test voter shall, using the marking pen, accomplish his
ballot by fully shading the oval opposite the name of the
candidate/political party participating in the party-list
system of his choice. Thereafter, he shall return his
accomplished ballot inside the ballot secrecy folder and
proceed to the BEI/SBEI;
w) The Chairman of the BEI shall:
1. examine the accomplished ballots and determine
whether the ovals opposite the names of the
candidates/political parties participating in the
party-list system chosen have been fully shaded and
the security features (timing marks and bar codes)
have not been damaged;
2. Return the accomplished ballot inside the ballot
secrecy folder and give the same to the voter who
shall personally feed the accomplished ballot into
the PCOS ballot entry slot.
x) Close the voting after the ten (10) voters have voted by
doing the following:
1. The Chairman shall place the iButton security key on top
of the iButton security key receptacle and apply slight
pressure thereon. Remove the iButton security key from
its receptacle, after which the PCOS will display the
Main Menu;
2. Press the “CLOSE VOTING” option in the Main Menu;
3. The screen will display a message “ARE YOU SURE YOU
WANT TO CLOSE VOTING? NO MORE BALLOTS
WILL BE ACCEPTED AFTER THIS.” Select “YES” option;
4. The PCOS will request for the PIN of the poll clerk
who will then enter his PIN and press “ENTER”. The
PCOS will validate the PIN and displays a message
“PIN ACCEPTED”. The PCOS will request for the
second PIN from the third member who will then
enter his PIN and press “ENTER”. The PCOS will
validate the PIN and displays a message “PIN
ACCEPTED”;
5. The screen will display a message “POLL IS BEING
CLOSED PLEASE WAIT” followed by another
message “VOTING HAS BEEN CLOSED NO MORE
BALLOTS WILL BE ACCEPTED BY THIS PCOS”;
6. Thereafter, the PCOS shall automatically count
the votes and immediately display a message
“WOULD YOU LIKE TO DIGITALLY SIGN THE
TRANSMISSION FILES WITH A BEI
SIGNATURE KEY?”, with a “YES” or “NO” option;
7. Press the “NO” option;
8. The PCOS will display “ARE YOU SURE YOU
DO NOT WANT TO APPLY ANY DIGITAL
SIGNATURE?”, with a “YES” or “NO” option;
9. Press the “YES” option. A message shall be
displayed “PRINTING 8 COPIES OF NATIONAL
RETURNS. PLEASE WAIT”.
10. A message shall be displayed “WOULD YOU
LIKE TO PRINT MORE COPIES OF THIS
REPORT” with a YES and NO options. Press
“NO” option.
11. Thereafter, the PCOS will display “PRINTING 8
COPIES OF LOCAL RETURNS. PLEASE
WAIT…” and the PCOS automatically prints the
8 copies;
12. A message shall be displayed “WOULD YOU
LIKE TO PRINT MORE COPIES OF THIS
REPORT” with a YES and NO options. Press
“NO” option.
13. Detach the Election Returns and place it inside
the envelope provided for the purpose;
14. A message shall be displayed “READY TO
TRANSMIT. PLEASE PLUG IN TRANSMISSION
CABLE TO ELECTRONICALLY TRANSMIT
ELECTION REPORTS AND PRESS OK TO
CONTINUE”;
15. Do not plug transmission cable. Press “SKIP”
option;
16. A message “ARE YOU SURE YOU WISH TO
SKIP CONNECTING TO THE MODEM?” with
YES and NO options will be displayed. Press
“YES” option;
17. PCOS will display a message “FAILED TO
TRANSMIT RESULTS. TRANSMISSION
PROCESS FAILED. PLEASE DISCONNECT
TRANSMISSION CABLE”.
18. This shall be followed by “PRINTING
TRANSMISSION REPORT. PLEASE WAIT…”
19. The PCOS will automatically print the
Transmission Report. Thereafter display a
message “WOULD YOU LIKE TO PRINT MORE
COPIES OF THIS REPORT” with a YES and NO
options. Press “NO” option.
20. Detach the Transmission Report and place it
inside the envelope (A17-TS).
21. The PCOS will display the Main Menu;
y) Re-zero the machine counters, press “UTILITIES” in
the Main Menu and select the “RE-ZERO” option in
the next menu.
The PCOS will:
1. Request for the PIN of the Poll Clerk who will then
enter his PIN and press “ENTER”;
2. Validate the PIN and displays a message “PIN
ACCEPTED”;
3. Request for the second PIN from the Third
Member who will then enter his PIN and press
“ENTER”;
4. Validate the PIN and displays a message “PIN
ACCEPTED”.
z) The Chairman shall enter the Re-zero PIN, then
press “ENTER”;
The PCOS will:
1. Display “RESULTS HAVE BEEN INITIALIZED”; and,
2. Automatically return to the Main Menu.
Manual Verification of Results
The BEI/SBEI shall retrieve the accomplished valid test
ballots from the ballot box, manually count the votes
therein and accomplish the Election Returns (ER)
provided for the purpose. The following rules shall be
observed in the manual counting of votes:
a)The Chairman shall verify the ballots to determine
whether there is over-voting. If there is an over-vote in
a position, no vote shall be counted in favor of any
candidate for the said position;
b) The Chairman shall take the ballot one by one and
read the names of candidates voted for and the
offices for which they were voted in the order in
which they appear thereon;
c) The Poll Clerk shall record on the ER the vote as the
names voted for each office are read. Each vote
shall be recorded by a vertical line, except every fifth
vote which shall be recorded by a diagonal line
crossing the previous four vertical lines;
d) After finishing the ten (10) test ballots, the Poll
Clerk shall determine the total number of votes
obtained by each candidate;
e) The BEI/SBEI shall compare the results of the
manually-prepared ER with that of the machine-
generated ER.
1. If the results of both ERs are the same, the
certification portion of both ERs shall be signed by
the BEI/SBEI and the representatives of the political
parties, candidates or citizens’ arms present;
2. If the results of both ERs are not the same, the
BEI/SBEI shall review/re-appreciate the ballots
to determine the cause of the discrepancy. If
after re-appreciation, there is still discrepancy,
call on the assigned technical support.
i. The BEI/SBEI shall immediately submit a report
of the testing to the EO concerned/SBRCG; and
ii. The EO/SBRCG shall submit a report to the
Commission, through the Field Operations
Group of the Project Management Office.
Post Testing Procedures
Shutting down the PCOS Machine
The certified IT capable BEI/SBEI member shall turn off
the PCOS by doing the following:
a)Press the “SHUT DOWN” option in the Main Menu.
The PCOS will display the message “ARE YOU
CERTAIN YOU WANT TO SHUT DOWN THIS
PCOS?”;
b)Select “YES” option. Wait until the light of the screen
turns off;
c)Disconnect the battery from the PCOS machine;
d) Disconnect the battery cable from the battery;
e) Disconnect the power cable of the PCOS machine
from the electrical outlet;
f) Disconnect the power cable from the PCOS
machine;
g) Place the counted ballots, machine-generated ER
together with the manually-accomplished ER and
all reports in an envelope (A17-TS) for submission
to the EO/SBRCG for safekeeping, after the
testing and sealing;
(FOR A QUICK VISUAL SUMMARY)
h) The BEI/SBEI shall:
1. Retrieve the envelope containing the back-up
memory card from the PCOS box;
2. Open the ADMINISTRATOR slot, insert the
back-up memory card in the memory card slot of
the PCOS labelled CF CARD 2 and seal the slot
with plastic security seal (A12);
3. Place the PCOS iButton inside the printer
compartment of the PCOS, cover the printer and
seal with plastic security seal (A12)
4) Record the serial numbers of the plastic
security seals on the Minutes/OAVF No. 11;
5) Place the battery and its peripherals inside the
battery box;
6) Place the battery and its peripherals inside the
battery box;
7) Lock the sliding cover of the ballot box slit
with one (1) padlock and one (1) plastic
security seal and record the serial number of
the seal in the Minutes/OAVF No. 11.
8. Record in the Minutes/OAVF No. 11 the serial
number of the Comelec seal to be used in
sealing the PCOS box;
9. Place inside the PCOS box the following:
i. PCOS and its power cord;
ii. Keys to the padlocks of the ballot box;
iii. PINs for the BEI/SBEI;
iv. PIN for re-zeroing; and
v. Two (2) copies of the Minutes/OAVF No. 11 in
their envelopes
Ensure that the three rolls of paper, envelope for
spare IButton and the modem, if any, are still inside
the PCOS box.
10.Seal the PCOS box with the Smartmatic seal and
Comelec seal provided for the purpose; and
11.Allow the accredited citizens arm to place their
own seal.
Interested parties may, with prior authority
from the Election Officer/Head of Post, watch
over the polling center where the PCOS are kept.
Disposition of Forms/Supplies
After the testing and sealing, the BEI/SBEI shall:
1.Submit to the EO/SBRCG the envelope containing the
following:
a)Diagnostic Report;
b)Initialization Report;
c)Eight copies of ER;
d)Transmission Report; and
e)Counted ballots.
The EO/SBRCG shall keep the above documents
until further instruction from the Commission.
Disposition of Forms/Supplies
2. Leave the PCOS contained in the sealed box, the

battery inside its box, and the locked ballot box
inside the polling place, properly secured.
PCOS machines shall only be opened on
May 10, 2010 before the voting starts and in
the presence of watchers, if any.
PRESENTATION
(1 ) INSTALLATION OF POWER TO THE PCOS
1.1 1.2
(1) Open the Printer Cover, take out the I-Button (Security Key)
(2) Close the printer cover.
(3) Check the power supply specifications if it conforms with the PCOS machine
requirements.
(4) Plug the power supply to the wall outlet.
(5) Connect the power supply to the PCOS machine. (PCOS machine will automatically start)
PCOS machine is booting up

(2 ) ACCESSING THE MAIN MENU
2.1 2.2
PCOS will beep to indicate that Press firmly the security key to
it is ready to accept instructions the security key receptacle
from BEI.
(2 ) ACCESSING THE MAIN MENU
BEI presses firmly the PCOS Note: If the PCOS iButton security key
iButton security key and waits is not properly pressed into the
for the unit to accomplish its receptacle, an ‘ERROR IN VALIDATING
initial start up. SECURITY KEY’ message appears.
(3) OPEN VOTING
3.1 3.2
Enter the PIN code for POLL Screen displays the following
Press ‘OPEN VOTING' to open CLERK and press the Enter message after a successful PIN
the election button. entry.
(3) OPEN VOTING
3.3
Note:
If the first PIN Code entry is

successful and the 2nd PIN Code
entry is unsuccessful; repeat only
the 2nd PIN Code Entry.
There no maximum numbers of

attempts for unsuccessful pin
code entries
Enter the PIN code for Screen displays the

3RD MEMBER and tap following message
the Enter button. after a successful PIN
entry.
(4) INITIALIZING REPORTS
4.1 PCOS displays the message while it is initializing

vote counters (left image)
Select the “INITIALIZE VOTE PCOS then displays the status of its initialization
COUNTERS” button to print the (right image)
initialization report
(4) INITIALIZING REPORTS
4.2
An Initialization Report (Zero Report) will
be printed to confirm that all results are
zero. PCOS then displays the OPEN
status and “Please insert ballot” message
on the screen. After this PCOS will display
the message "WOULD YOU LIKE TO
PRINT MORE COPIES OF THIS REPORT?"
plue the option "YES" and "NO"
Note:
The Initialization Report contains spaces The LCD screen would display
for BEI signatures and thumb prints. All that it is ready to accept votes
copies of the initialization report must be
signed and thumbprints should be affixed.
(5 ) VOTING PROCESS
5.1 5.2
The LCD screen would display The proper way to insert the
that it is ready to accept votes ballot
(6 ) CLOSE VOTING
6.1 6.2
Press the Ibutton to the Security

Key Receptacle to activate the
Press the “CLOSE VOTING” option
Main Menu
(6 ) CLOSE VOTING
6.3 6.4
A confirmation screen would

display in the LCD tap the “YES” Screen displays the following
Enter the first PIN code and
button to confirm tap the Enter button. message after a successful PIN
entry.
(6 ) CLOSE VOTING
6.5
Note:
If the first PIN Code entry is

successful and the 2nd PIN Code
entry is unsuccessful; repeat only
the 2nd PIN Code Entry.
There no maximum numbers of

attempts for unsuccessful pin
code entries
Enter the 2nd PIN code Screen displays the

and tap the Enter following message
button. after a successful PIN
entry.
(6 ) CLOSE VOTING
6.6
Screen displays a message while closing the polls.

(6 ) CLOSE VOTING
6.7 6.8
PCOS will confirm if a digital If NO was pressed in the

signature (using the BEI iButton) is previous step, PCOS will
needed for the results. confirm if the digital signature
(This step is optional.) will not be created.
(6 ) CLOSE VOTING
6.9
Screen displays the message

(7 ) INPUTTING DIGITAL SIGNATURE
(8 ) PRINTING 8 COPIES
8.1 8.2
PRINTING 8
COPIES OF
NATIONAL
RETURNS
PLEASE WAIT . . .
Screen would display The PCOS machine will print 8

“Preparing Election Reports copies of Election Returns for
Please Wait” National Positions
(8 ) PRINTING 8 COPIES
8.3
PRINTING 8
COPIES OF
LOCAL RETURNS
PLEASE WAIT . . .
The PCOS machine will print 8

copies of Election Returns for
Local Positions
(9 ) TRANSMISSION
9.1 9.2
READY TO TRANSMIT
ELECTRONICALLY
TRANSMITTING
PLEASE PLUG IN TRANSMITTING
FILE TO MBOC
TRANSMISSION ELECTION
CABLE TO REPORTS TO
ELECTRONICALLY CENTRAL SERVER*
TRANSMIT ELECTION
REPORTS AND PRESS
WAIT.. .. ..
PLEASE WAIT
OK TO CONTINUE
OK
Screen displays the Screen displays a After the BEI plugs the transmission cable,
the PCOS would automatically transmit the
message for preparing for confirmation message results to the designated recipients.
transmission of results to indicating that *MBOC/ KBP/ CENTRAL SERVER
designated locations transmission is ready.
(9 ) TRANSMISSION
9.3
ALL ELECTION
REPORTS HAVE BEEN
SUCCESFULLY
TRANSMITTED TO 3/3
LOCATION
PLEASE DISCONNECT
TRANSMISSION
CABLE
A message confirming Transmission report is also

successful transmission of all printed on thermal paper.
results is displayed.
(9 ) TRANSMISSION – Printing 22 copies
9.1.1
PCOS will request for a fresh

set of thermal paper before it
can print the remaining 22
copies of ER’s
9.1.2
PRINTING 22 PRINTING 22
COPIES OF COPIES OF
NATIONAL LOCAL RETURNS
RETURNS
PLEASE WAIT . . .
PLEASE WAIT . . .
The PCOS will automatically print the 22 copies of the Election Returns for both
Local and National Positions
9.1.3
It will also automatically one (1) copy each of the print the Statistic Report
and Audit Log
Note: In case PCOS runs out of Note: Replace the thermal paper
thermal paper while printing the using the steps outlined in Thermal
remaining ER’s, the following Printer topic. Screen displays the
message is displayed: following message and waits until
printing is finished.
(10 ) BACKUP RESULTS AND SHUTDOWN
10.1
Press the “BACKUP & Note: PCOS can still function without the backup memory card
PROTECT” button. placed in the backup memory compartment but it cannot produce
a back-up copy of the main memory.
(10 ) BACKUP RESULTS AND SHUTDOWN
10.2 10.3
Press the shutdown button to The screen will ask you The screen will display
start the process in shutting if you are certain that that the PCOS is
down the PCOS machine. you want to shut down shutting down
the PCOS, Tap “YES”
PRESENTATION
1
Lift the printer cover door.
2
Press the blue button inside the
printer compartment. The printer
roller component will pop out of its
position.
3
Take-out the printer roller component
and remove the old paper roll from
the printer compartment
4
Insert the new paper roll into the rear
section of the printer compartment.
5
Pull the end of the roll forward so
that the paper lies between the two
printer roller pivots.
6
Press the printer roller component
into position on top of the two printer
roller pivots and the paper below it.
7
Feed the end of the paper through

the slot in the printer cover door.
8
Close the printer cover door.

9
Tear off excess paper tape protruding

from the slot. The thermal printer is
ready for printing activities.
Back
PRESENTATION
(1) MANUAL ACTIVITIES – Printing Election Returns
1.1 1.2
Press fimly the PCOS Ibutton Press the Print Reports button
onto the security key
receptacle. PCOS displays the
Administration Menu.
1.5 1.6
The following reports are available Select the report. PCOS will
for re-printing - Election Returns confirm the number of copies
for National; Election Returns for to be printed.
Local; Statistics; Audit Log
1.7 1.8
PRINTING 1
COPY OF
NATIONAL
RETURNS (1/1)
PLEASE WAIT . . .
Enter the number of copies and After printing, PCOS returns to

tap the Enter button. PCOS the Administration menu.
displays the message:
(2) MANUAL ACTIVITIES – Manual Transmission of Results
2.1 2.2
Press the PCOS Ibutton security The following locations are

key onto the security key available for re-transmission -
receptacle. The administrator Central Server, MBOC, KBP,
menu displays. Tap the Re-
Political Parties and Citizens
transmit Results button.
Arm
(2) MANUAL ACTIVITIES – Manual Transmission of Results
2.3 2.4
Select the location. PCOS After transmission, PCOS

confirms the transmission of returns to the Administration
the results menu.
Removing/Inserting of Memory Card, Connecting and
Disconnecting the Transmission Device
REMOVING THE MEMORY CARD
1. Turn off the PCOS machine by tapping the Shutdown function

2. Shutdown the PCOS and Unplug all the power source connected to the
PCOS machine.
3. Open the memory card slot compartment
4. Push the eject button located at the right side of the slot (color black)
5. Pull/Take the memory card
6. Close the compartment
INSERTING THE MEMORY CARD
1. Turn off the PCOS machine by tapping the Shutdown function

2. Shutdown the PCOS and Unplug all the power source connected to the
PCOS machine.
3. Open the memory card slot compartment
4. Insert the memory card by pushing it gently on the slot
Connecting the
Transmission Device
1. Selecting the transmission media
2. Checking the peripherals
3. Installing the device
4. Activating the device
Disconnecting the
Transmission Device
1. Turning off the device
2. Uninstalling of the device
3. Checking the peripherals
4. Packing

Pcos Lecture For Bei Seminar

Загружено:

Сведения о документе

Оригинальное название

Авторское право

Доступные форматы

Поделиться этим документом

Поделиться или встроить документ

Параметры публикации

Этот документ был вам полезен?

Это неприемлемый материал?

Авторское право:

Доступные форматы

Pcos Lecture For Bei Seminar

Загружено:

Авторское право:

Доступные форматы

PRESENTATION

1. To get acquainted with how the system works

2. To identify the scope and limitations of the PCOS

3. To understand how the use of the PCOS machine

3. FINAL TESTING AND SEALING DAY

5. CHANGING THERMAL PAPER

(3) Operator LCD Screen with

(2) Ballot Entry Slot

A narrow paper tray in the (4) Printer Compartment

(6) Main Memory Card Slot

1 | Ballot Box Slot

REMOVABLE MEMORY CARD

The Battery Pack of the PCOS Machine uses 12 volts DC

* - Broadband Global Area

BEI places the PCOS iButton security key

From May 3-7, 2010 the

At least FIVE (5) DAYS before the testing and

•the EO shall notify them by posting a notice of the

A6-TS Test Ballots 10 Pieces

A9-TS Election Returns 1 Piece

Paper Seal for PCOS

Marking pen 2 Pieces

Envelope for Minutes 2 Pieces

A19-TS Envelopes for Keys of 3 Pieces

a)Explain to those present, the purpose of, and the

The three rolls of paper and the modem or bridge for

The iButton shall be in custody of the Chairman

Press the UTILITIES button Press the RUN DIAGNOSTICS

3. The PCOS runs diagnostics on the backup memory.

COMPLETE BACKUP MEMORY COMPLETE

PCOS runs diagnostics on the

PCOS runs the diagnostics on

Screen displays a set of numbered

LCD displays the message after selecting either

PCOS will automatically test PCOS will automatically test

Screen displays the message PCOS validates the ballot and

PCOS displays this message while analyzing the ballot.

Screen will display options to Sample diagnostic result displayed on screen.

The report should contain the message “MACHINE IS

The PCOS shall then:

2. Leave the PCOS contained in the sealed box, the

PCOS machine is booting up

If the first PIN Code entry is

There no maximum numbers of

Enter the PIN code for Screen displays the

4.1 PCOS displays the message while it is initializing

Press the Ibutton to the Security

A confirmation screen would

If the first PIN Code entry is

There no maximum numbers of

Enter the 2nd PIN code Screen displays the

Screen displays a message while closing the polls.

PCOS will confirm if a digital If NO was pressed in the

Screen displays the message

Screen would display The PCOS machine will print 8

The PCOS machine will print 8

A message confirming Transmission report is also

PCOS will request for a fresh

Feed the end of the paper through

Close the printer cover door.

Tear off excess paper tape protruding

Enter the number of copies and After printing, PCOS returns to

Press the PCOS Ibutton security The following locations are