Siti Nadilah Ralim (ID)

Atikah Mohamad (2014281292)

Farizatul Azni (ID)
Siti Hafidah (ID)
Ismah Hanisah (ID)

UNIVERSITI KUALA LUMPUR - MIIT

2015 - 2017

Presentation Outline

Phase 1

Project Background
Methodology

Project Background

Methodology
ANALYSIS

STRATEGIZE

FORMULATE

Business & ICT Assessment

ICT Vision, Mission & Strategic Core

Implementation

Business Context

ICT Assessment

Business Vision &

Mission

Main Business
Flowchart

ICT Vision &

Mission

ICT Core

ICT Core

ICT
Strategy

Application

Infrastructure

People

Process

Project Plan

List of Opportunities

As-Is Report

Application

Infrastructure

People

Process

Implementation Plan

Strategic Planning Report

UniKL-MIIT

Introduction to UniKL-MIIT
Vision, Mission & Strategic Objectives
Organization Chart
Divisions
SWOT Analysis

Introduction to UniKL
UniKL's14 branches instituteoffer various foundation,
diploma, undergraduate and postgraduate programs.
One of its institutes, the Malaysian Institute of Information
Technology (MIIT) is located at the headquarters in Kuala
Lumpur.

Introduction to UniKL-MIIT

UniKL Vision, Mission &

Objectives
VISION
Our vision is to be the leading entrepreneurial technical university

MISSION
Our mission is to produce enterprising global technopreneurs

STRATEGIC OBJECTIVES
To coordinate and complement with any institutions of higher learning on the provision and acquisition of
skills, knowledge and consultancy services and state-of-the-art technology as may be needed by its
prevailing or potential customers.
To provide the training needed in the areas of technical, management and such other skills as may be
required by the public and private sectors both in or outside Malaysia.
To promote keen interest amongst the private and public sectors in the training of their workforce in order
to improve the competency level, managerial skills and technical knowledge.

UniKL Organization Chart

11

UniKL Divisions
There are FOUR (4) main departments in UniKL
MIIT:
o
o
o
o

Academic and Technology

International, Industrial & Institutional Partnership
Management & Services
Student Development & Campus Lifestyle

11

Academic Management Functions

DIVISION
Academic Management
division

MAIN FUNCTIONS
THREE (3) sub-sections in MIIT
System & Networking (SN)
SEIS (System Engineering & Information
System)
CMM (Computer Multi Media)
Handles the following:
Students course registration
Training modules development
Teaching and learning

12

SWOT Analysis

INTERNAL
FACTORS

Threats

EXTERNAL
FACTORS
13

ICT Core
Application
Infrastructure
Governance
People
Process
List of Opportunities
14

ICT Core

15

ICT Core - Application

SUMMARY OF CURRENT APPLICATIONS
NO
.

DEPARTME
NT

CURRENT
APPLICATION

DETAILS

1.

Student
Services

Student portal

Handle students
details
Integrate with other
systems

2.

Finance

Payroll system

Handle students
registration payment
Does not integrate
with any other
system
Only to be used by
Finance & Account

3.

Academic
Staff portal
Management

NEW
OPPORTUNITIES
Online booking
system

Course registration
list in this system

16

ICT Core - Infrastructure

SUMMARY OF CURRENT INFRASTRUCTURE
NO.

DEPARTM
ENT

1.

Student
services

2.

Finance

INFRASTRUCT
URE

1 manager with 9
staff
Printer sharing
All workstations
installed with SMIS
Able to access the
Internet
Each staff
have
own
laptop or
workstation

3.

Academic
manageme
nt

DETAILS

NEW
OPPORTUNITIES
New WLAN
configuration for
UniKL- MIIT staff

1 manager with 5
staff
Printer sharing
All workstations
installed with Peach
Tree
Able to access the
Internet
1 manager with 20
staff
Printer sharing

17

ICT Core - People

TASK:
Examine organization structure of
Academic & Technology
Department.
NEW OPPORTUNITIES:
New structure for Academic
Management Division.

As-Is
Academic
Management
Division

18

ICT Core - Process

Student
registration
(Student Services
division)

TASK:
Examine the main
business process
involved.
NEW OPPORTUNITIES:
Centralized database for
the existing business
process.
Course
registration slip
(Academic
Management
division)

Process
students
registration

Centralize
d
Database

Process
course
registration

Registration
payment
(Finance division)

Process
registration
payment

Course
registration
(Academic
Management
division)

19

List of Opportunities
SUMMARY OF OPPORTUNITIES (WITHIN THIS SCOPE)
NO
.

DIVISION

DETAILS

1.

Student Services

Student portal

2.

Finance

Payroll system

3.

Academic
Management

Staff portal

NEW OPPORTUNITIES
Online booking
system
New WLAN
configuration for UniKLMIIT staff
New structure for
Academic Management
Division
Centralized database
for the existing
business process

20

Phase 2

21

ICT Vision & Mission

Business Strategy & ICT Strategy
Alignment

22

ICT Vision & Mission

ICT VISION
To provide a contemporary and integrated technological environment
which strengthen the Institutes ability to deliver its strategic objectives,
facilitating collaboration and assist in providing quality technical training
and education

ICT MISSION
Academic and Technology Department will be recognized as an
innovative and influential function as well as playing a core role in the
operation and ongoing development of the Institute.

23

Business Strategy & ICT Strategy

Alignment
BUSINESS
STRATEGY

PPKS Vision &

Mission

ICT
STRATEGY

ALIGNMENT

PPKS ICT Vision

& Mission

Current
business
context

PPKS Strategic
Objectives

ALIGNMENT

PPKS ICT
Strategy

24

ICT Core
ICT Strategy

25

ICT Core

ICT Strategy 1
formulation

ICT Strategy 3
formulation

ICT Strategy 2
formulation

ICT Strategy 4
formulation

26

ICT Strategy

27

Proposed Structure

28

Proposed Structure

To-Be Academic Management

Division will have an internal IT
services unit.

To-Be
Academic
Management
Division

29

Proposed Structure
Academic Management Division to have
internal IT services unit to oversee
academic-related systems
IT personnel to carry out maintenance of
system
Collaboration with Management & Services
Department for enhancement

30

List of ICT Projects

Online Booking System

31

ICT Projects
ICT PROJECTS (WITHIN THIS SCOPE)
NO
.

DEPARTMENT

DETAILS

1.

Student Services

Student portal

2.

Finance

Payroll system

3.

Academic
Management

Staff portal

NEW OPPORTUNITIES
Online booking system
New WLAN
configuration for UniKLMIIT staff
New structure for
Academic Management
Division
Centralized database
for the existing business
process

32

Online Booking System

Online booking system for MIIT
System will manage the following:
Network equipment for lab sessions
Classrooms for lectures

To be owned by Academic & Technology

Department
Value Chain Analysis

33

Prioritization Model
Quick Wins

34

Prioritization Model
Proposed model: Action Priority Matrix which uses
impact and effort as criteria
Reason: It is capable of assessing the impact of the identified
projects to MIIT business and to measure the effort needed to
implement those projects

Projects Classifications
Quick Wins: Give high impact and require low effort to
implement; MIIT should focus on Quick Wins project
Major: MIIT should carefully implement these projects which
require high effort and risk
Fill Ins: Give low impact and require low effort; easier to
implement but do not have highest priority
Hard Slogs: Give low return but require high effort to
implement the project
35

Quick Wins
HIGH

1. Online booking system

2. New Structure for Academic
Management Division

1. Centralized database for

existing business process

1 = Quick Wins
2 = Major
3 = Fills in
4 = Hard slogs

1
IMPACT
1. New WLAN configuration for
UniKL-MIIT staff

LOW
LOW

EFFORT

HIGH
36

Phase 3

37

Sourcing Model
Implementation Stages

38

Sourcing Model
In-House Software Development
Phases

39

Implementation Stages
Project Implementation Stages

40

Project Timeline

41

Project Timeline
NO
.

2015
PROJECT

1.

Online booking system

2.

New WLAN configuration

for UniKL-MIIT staff

3.

New structure for

Academic Management
Division

4.

Centralized database for

the existing business
process

Q1

Q2

Q3

2016
Q4

Q
1

Q
2

Q
3

2017
Q
4

Q
1

Q
2

Q
3

Q
4

42

Total Budget Estimation Table

43

Total Budget Estimation

NO
.

PROJECT

DETAILS

COST
(RM)

1.

Online booking system

Labor +
Material

50,000

2.

New WLAN configuration

for UniKL-MIIT staff

Labor +
Material

14,000

3.

New structure for

Academic Management
Division

Labor +
Material

6,000

4.

Centralized database for

the existing business
process

Labor +
Material

20,000

TOTAL

90,000
44