QMax Solutions Inc.

Supply Chain Department

Vision & Mission Statements

To be the Go To company
We make a difference in the drilling
process. Our Goal is to become
leaders in applications.
Goal of Supply Chain Department:
Right Material at right place in right
quantity in right time at right prices.

The Team at India

Troy Pitcher
(Country Manager)

K.D. Madan (G.M.

Procurement &
Logistics)

Anup Agarwal
(Manager Procurement &
Logistics)

Deepak Rohilla
(Manager
Procurement)

Naveen Sangwan
(Manager
Logistics)

Pranav Rana
(Assistant
Logistics)

Roles and Responsibilities

Inventory
Vendor Development
Logistics
Warehouse
Cost Analysis
Quality Analysis
Maintaining MIS Sheets
Co-ordination with Departments
Achievements in Last Six Months

Inventory
Maintaining Inventory Sheets for all projects on daily
basis.
Two Wells Average Stock is considered as Safety Stock.
Purchase Orders are issued to concerned supplier if
material is below or near safety stock considering lead
time for material and supplier.
Economic Order Quantity is taken care for material
with less consumption like Caustic Soda, Soda Ash,
Citric Acid, Caustic Potash etc.
For Imports, planning is done four months in advance.
Unavoidable factors like Seasonal, Festivals, Strikes
etc. are considered for maintaining Inventory.

Vendor Development
Vendor Development is a continuous process for Existing
Suppliers and New Suppliers.
Existing Suppliers are asked to develop materials as per
specifications finalized at minimum prices.
New Vendors are being searched regularly through
Internet (Yellow pages, India Mart etc.), Suppliers of
ONGC, OIL etc, and Suppliers of Competitors.
Quotations are Invited against Specs for each Project and
sample is tested in QMax Lab for L1 Supplier with
commitment to Quality, Delivery and Availability.
If sample passes in QMax Lab with given specifications,
sample is again collected from supplied material and
tested in Lab.

Logistics
Transportation from Supplier to Warehouse and Well
Sites Directly, from Warehouse to Well Sites, from Well
Sites to Warehouse, from Warehouse to Warehouse
and from Well Site to Well Site.
Transporters Evaluation is done every month based on
Delivery, Costing, Availability and Capacities.
Rate Contracts are signed for Local Transportation for
minimum period of one year.
If possible, Reverse Logistics is planned between two
Locations.
Supplier Transportation is compared with Our
Transportation prices and cheaper one is placed.
Documentations for Transportation are arranged in
advance.

Logistics (Transporters in 2014)

Spending of Q Max on Various Transporters in
2014
S.
No.
Transporters
Amount
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)

Gir Movers (P) Ltd

Soni Logistics

2893678
1232125
0

Reliable Road Wings Pvt Ltd

6752379

East India Lorry Suppliers

1640200

Speed King Road Lines

Shri Subramanya Swamy
Transports

7394050

Total Logistics ( India ) Pvt Ltd

4302770

Harishiddh transport Co.

2864345

M/S. Dev Oilfield Service

563752

V Sankar Rao

1812745

RC Veeraiyan

1135806

Maxwell Logistics
Associated Road Carriers
14)
Limited
BDP UGL Global Logistics

Associated Road Carriers Limited ; 5% BDP UGL Global Logistics ; 2% Gir Movers (P) Ltd; 6%
Maxwell Logistics ; 4%
RC Veeraiyan; 2%
V Sankar Rao; 4%
M/S. Dev Oilfield Service ; 1%
Soni Logistics; 24%
Harishiddh transport Co.; 6%

375030

Kohinoor Transport

13)

15)

3565300

Chart Title

1926681
2321017
1037150

Kohinoor Transport ; 8%
Total Logistics ( India ) Pvt Ltd; 1%
Shri Subramanya Swamy Transports ; 7%

Reliable Road Wings Pvt Ltd; 13%

Speed King Road Lines; 15% East India Lorry Suppliers ; 3%

Warehouse
Total eight Warehouses are managed at Ankleshwar,
Mehsana, Ahmedabad, Rajahmundry, Karaikal, Durgapur
and Rangamati.
Proper Stacking of Material in blocks so that material
movement is quite easy and minimized Loading and
Unloading Time.
First In First Out (FIFO) is carried out for all materials.
Fast Moving Materials are kept in front for faster
movement.
Physically Stock is counted every month for proper stock
record.
Documents managed at Warehouses are GRN, Delivery
Tickets, STN, Inventory Sheet, Inward Outward Register
and sent to Delhi Office in 15 days.

Warehouse (Continued)
Warehouse agreements are signed and renewed
every year.
One Security Personal is at each Warehouse.
Total Eight Warehouse In charges are responsible for
Eight Warehouses.
QMax India HSE Policies are in place at all
Warehouses.
Documents are checked for Reporting Truck at
Warehouse are LR Copy, Delivery Note, Way Bill,
Invoice and Test Reports.

Cost Analysis
Regular Efforts have been made up to reduce
prices of all materials and extra efforts on Loss
making Chemicals.
Every month Loss making Chemicals prices are
analyzed and target prices are set up for next
months to reduce Loss.
Price Comparative Sheet with Prices of at least
three Vendors and Revenue Price is circulated with
Purchase Order to Finance and Operations for
evaluation.
Last Purchase Prices are also included in Price
Comparative Sheet if price is changed.

Quality Analysis
Specifications are attached with each Purchase Order to
ensure required quality and commitment from Vendor.
Samples are collected from supplied material from each
Lots received and tested in QMax Lab.
If sample gets failed, Supplier needs to replace the
material at its own cost
Sample Submission Forms are issued to Lab to confirm
tests against required specifications.
New Sampling Policy is under process containing
attributes like Cost of Testing, Operational Criticality,
Supplier Rating, Quantity etc.
Marking is also attached with each Purchase Order to
ensure good quality and required Marking.

Maintaining MIS Sheets

Price Sheets for All Projects including Revenue
Prices and Purchase Prices from start of the Projects
to till date.
Profit/Loss Sheet for Loss Making Chemicals to
analyze and reduce Prices.
Purchase Orders Master Sheet with details of
Purchase Order No., Materials, Prices, Issue Date,
Suppliers, Required Date and Suppliers Evaluation.
Materials yet to dispatch Sheet against given
Purchase Orders.
Purchase Report in co-ordination with Finance for
bills booked in respective month against materials
received in same month.

Purchase Order Master Sheet

Feb-15

Sl.
No.

Project

Supplier

OIL KG

Ashok Minerals

PO No.
Q'Max/OIL- KG/AME/2015/01 -095

OIL KG

RR Minerals

Q'Max/OIL- KG/RR Minerals/2015/02 -096

Mehsana

Oren Hydro

Q'Max/ONGC- Mehsana/Oren/2015/015- 097

Karaikal

Sri Sai Minerals

Q'Max/ONGC- Karaikal/Sri Sai Minerals/2015/01- 098

5
6
7

Karaikal

Oren Hydro

Rajahmundry United Muds

Rajahmundry Oren Hydro

Ankleshwer Sri Sai Minerals

Ahemdabad Sri Sai Minerals

10

Mehsana

Sri Sai Minerals

PO
Date

95

04.02.201
5

96

04.02.201
5

Barite API

7340

320.00

16.00

117.5

336.00

2466240.00

97

04.02.201
5

Glycol I

160

19206.67

960.33

Incl.

20167.00

3226720.56

98

06.02.201
5

Barite API

5000

325.00

6.50

117.5

331.50

1657500.00

CST
/ VAT

Barite API

7520

315.00

6.30

Freight

Price /
Unit

PO Value

57.5

321.30

2416176.00

99

Sodium Chloride

420

254.64

0.00

Incl.

254.64

106948.80

100

10.02.201
5

Q'Sulf Ash

640

953.40

19.07

36.25

972.47

622379.52

Q'Max/ONGC- Rajahmundry/Oren/2015/23- 101

101

10.02.201
5

Q'PAC LV

640

3651

3833.55

2453472.00

Q'Max/ONGC-Ankleshwer/Sri Sai Minerals/2015/04- 102

102

10.02.201
5

Barite API

30000

325.00

6.50

Extra

331.50

9945000.00

Q'Max/ONGC-Ahemdabad/Sri Sai Minerals/2015/02-103

103

10.02.201
5

Barite API

10000

325.00

6.50

Extra

331.50

3315000.00

Q'Max/ONGC-Mehsana/Sri Sai Minerals/2015/02-104

104

10.02.201
5

Barite API

30000

325.00

6.50

Extra

331.50

9945000.00

Q'Max/ONGC- Karaikal/Oren/2015/021-099
Q'Max/ONGC- Rajahmundry/UMC/2015/16- 100

11 Rajahmundry Sri Sai Minerals

Q'Max/ONGC-Rajahmundry/Sri Sai Minerals/2015/02-105

105

12

Q'Max/OIL-KG/Oren/2015/07- 106

106

10.02.201
5

Oren Hydro

Price /
(Bag/Drum)

09.02.201
5

10.02.201
5

OIL KG

Chemicals

Order
Qty.

Dispatched
Qty.

Running
PO No.

Barite API
Q'PAC LV

182.55

Incl.

30000

325.00

16.25

Extra

341.25

10237500.00

640

3023.81

151.19

Incl.

3175.00

2032000.32

13 Rajahmundry Oren Hydro

Q'Max/ONGC- Rajahmundry/Oren/2015/25- 107

107

13.02.201
5
Bentonite Powder API

800

170

3.40

Extra

173.40

138720.00

14 Rajahmundry Petropath

Q'Max/ONGC- Rajahmundry/Petropath/2015/03- 108

108

16.02.201
5

Barite API

5000

325

16.25

Extra

341.25

1706250.00

15

Q'Max/ONGC- Ankleshwer/Petropath/2015/06- 109

109

16.02.201
5

Barite API

5000

325

6.50

Extra

331.50

1657500.00

Q'Max/ONGC- Mehsana/Petropath/2015/02- 110

110

16.02.201
5

Barite API

5000

325

6.50

Extra

331.50

1657500.00

Q'Max/ONGC- Ahmedabad/Petropath/2015/01- 111

111

16.02.201
5

Barite API

5000

325

6.50

Extra

331.50

1657500.00

Q'Max/ONGC- Rajahmundry/Ennor/2015/12- 112

112

16.02.201 Corrosion Inhibitor for

5
Barine up to 19.0 PPG

44100

882.00

Extra

44982.00

224910.00

Ankleshwer Petropath

16

Mehsana

17

Petropath

Ahemdabad Petropath

18 Rajahmundry Ennor Muds

Materail Dispatch

Payment Done

Materail Dispatch

Payment in Process

Under Process

Order Cancel

Balance
Qty.

Dispatch
date

M R Date

Payment

80

0.00

7520.00

7340.00

80.00

12.02.2015

5000.00

420

640

640

30000

10000

30000

30000

640

800

5000

5000

5000

5000

Monthly Purchase Report

Monthly Purchase Report -Jan. 2015
Order Placed
During the Month

Opening Balance
Sr.
No.

Closing Balance
for the Month

Description

Nos.

Order Executed
During the Month

Total Order

PO - Indigenous

PO - Import

Work Order

Total

In INR

In USD

Amount

Nos.

23 72,444,729.78

29,287,198.00

Amount

Nos.

Amount

Nos.

Amount

Nos.

10,169,586.02

30 82,614,315.80

6,440,569.51

5,533,920.00

11 34,821,118.00

14,176,888.00

101,731,927.78

15,703,506.02

1,695,532.13

261,725.10

117,435,433.80

1,957,257.23

24 76,173,746.28

Amount

20,644,230.00

96,817,976.28

1,613,632.94

Price Sheet for All Projects

Sr. No. Chemical Name

Rev/MT

Date

97038.4

03.09.2014

196822.24 05.09.2014 Excelex

155299.90 16.10.2014

Oren

130681.43 27.10.2014

208042.96 14.11.2014 Excelec

204979.20 03.12.2014

Oren

PAC LV (Q'PAC LV)

PAC R (Q'PAC R)

CMC LV

Bentonite Powder API,

3497.61

Barytes Powder API

6813.06

Chrome Free Lignsulphonate CFLS

Glycol II - (Glymax)(75-87 deg C)

Sulphonated Asphalt (En_Thin Cake)

35066.06 25.03.2014

Resinated Lignite

42773.53

70189.6

10

Radiagreen Or Equi. Easter based Lubricant

74943.25 15.01.2014

Price/ MT

Date

Supplier

Price/ MT

Date

Supplier

Price/ MT

Date

196822.24 14.11.2014

Supplier

Excelex

53250

06.03.2014

Madhu

53250

20.05.2014

Madhu

53250

31.07.2014

Madhu

22.07.2014

4147.5

31.07.2014

Maruti

5063.1

15.09.2014

Oren

5063.1

08.10.2014

Oren

28.01.2014

7851

11.02.2014 Praise Minerals

47073.00 14.10.2014 55206.00 22.10.2014

108400.91 09.01.2014

82900

09.01.2014

7800

4.03.2014

RR Minerals

United Muds

70710.00

02.01.2015

United Muds

United Muds

86980

24.03.2014

MR Pharma

40198.72 22.04.2014 United Mud

40198.72 30.04.2014

United Mud

01.08.201
4

44000

44000

Ennor

31.01.201
4

52949.8

14.10.2014 Ennor

21.03.2014

7800

Pasand

03.12.2014

16.04.201
52998.75 4

Pasand

14.03.2014

RR Minerals

83000.00

40198.72

21.04.2014

Ennor

20.05.2014

United Mud

20.05.201
54999.93 4
Ennor Muds

Co-ordination With Operations

Material Requirement with required quality is being
discussed on daily basis for all Projects with Operations.
Material Requirement Plan (MRNs) and Stock Reviews
are provided by Operations to ensure material
availability as per requirement at Well Sites.
Expected Dates of Deliveries with required Quantities
are informed to Operations well in advance.
Test Reports for Supplied Materials are circulated to
Operations Managers and Base Co-ordinators at Well
Sites.
Sample Collection from Warehouses and Well Sites for
testing are done in co-ordination with Operations to
ensure Quality.

Co-ordination With Finance

Purchase Orders are circulated to Finance to check and
analyze Prices, Taxes and Payment terms.
Invoices of Suppliers and Transportations for each month
are submitted to Finance for Purchase Report and
Payments to Suppliers in due dates.
GRNs (Goods Receipt Note), STNs (Stock Transfer Note)
are submitted to Finance as supporting documents for
Transportation and Inventory Transfer.
Test Reports and Delivery Tickets are attached with
Invoicing to ONGC and submitted to Finance every month.
Way Bills for Entry and Exit as per requirement is collected
from Finance after submission of Performa Invoice.

Co-ordination With QMax Lab

Sample Submission Forms are submitted to Lab
for Testing of samples sent to Lab from
Suppliers, QMax Warehouses and Well Sites.
After Testing, Lab provides Test Reports of
tested samples for further action.
Chemicals with Brand Name of QMax are
provided by Lab after submission of Test Reports
from Vendors and material tested in Lab.
Samples required by Lab for formulations and
other Testing are provided after confirmation of
Specs and Quantities.

Achievements in Last Six Months

Nine Listed Chemicals out of all
contains 85% of Value.
S. No.

Chemicals

Estimated Material
October
Current
Requirement
Purchase Price Purchase Price

Baryte (Q'Bar)

15000 MT

7301

8780

Glycol-II (Glymax)

600 MT

156520

147209.5

Remarks

Prices Increased 60% by APMDC and supply will

start from 15th March 2015 approx. but we
purchased 6000 MT at 30% increased prices and
5000 MT more can be purchased at same price.

Prices Decreased by 6% and further can decrease

by 18% if Procured from United Muds & Chemicals

Achievements in Last Six Months contd..

Estimated Material
October
Current
Requirement
Purchase Price Purchase Price

S. No.

Chemicals

Remarks

Q'PAC LV

500 MT

196822.24

155300

Glycol-I (Glycol)

1000 MT

100835.02

100835.02

No Down Trend

Potassium Chloride

3000 MT

19682.6

19682.6

No Down Trend

Q'Sulf Ash

700 MT

50698.26

40098.72

EP Torque Reducer

100 MT

55000

54525

FLC 2000

553642.2

553642.2

Q'CMC LV

125 MT

88155.4

83384.6

Prices Decreased by 27% and further decrease by

10% more is confirmed by Oren

Prices Decreased by 26%

Prices Decreased by 1%

No Down Trend

Prices Decreased by 6%

Achievements in Last Six Months contd..

Rates in INR Per MT
Location from

Location to

Kodur

Ahmedabad

Transportation Of Kodur
Barite
Kodur

Apr

May

June

July

Aug

2700 2700

Sept

Oct

Nov

Dec

Jan

2200

Feb

Mehsana

2800 2800

2950 2800 2650

2300 2300 2300 2200 2250

Bharuch

2700 2900

2600 2750 2450

2250 2200 2150 2200 2100

Kodur

Rajahmundry

1300 1480

1250 1300 1300

1250 1250 1250 1250 1250 1150

Kodur

Karikal

2100

1390

Barite Transportation for Mehsana AssetBarite Transportation for Bharuch Asset Barite Transportation for Raj Asset
1600

Axis Title

3500

3500

3000

3000

1200

2500

2500

1000

2000

2000

1500

Axis Title

1500

1400

Axis 800
Title
600
400

1000

1000

500

500

0
1 2 3 4 5 6 7 8 910

200
0
1 2 3 4 5 6 7 8 9 10 11