ERPsim Introductory Game

Manufacturing game
Part 1 - Chapter 1
Introduction
Version : August 2009
Lger et al. 2009. ERPsim is proprietary technology developed by researchers at HEC Montral, cole Polytechnique de Montral and Western Michigan
Univ. ERPsim is owned by Polyvalor and Valorisation Gestion and commericialized by Baton Simulations. More info at erpsim.hec.ca
Whats an ERP?
Key ERP Concepts

Process
Sales
Production
Procurement
Integration
Inventory
Accounting

Components of ERP
Organizational Data
Plants, Company Codes, Distribution Channels, etc.
Master Data
Customers, Vendors, Materials, etc.
Transaction Data
Sales Orders, Invoices, Purchase Orders, Goods
Movements, etc.
Reporting
Each team of 3 to 4 players
SAP 2009 / Page 5
Running a make-to-stock
company
SAP 2009 / Page 6
Collaborating using the end-toend power of SAP !
SAP 2009 / Page 7
Description of your
new company
Welcome to your new job !
http://www.youtube.com/watch?v=XYFJASoYGps
Manufacturing game
Part 1 - Chapter 2
Introductory game
Introductory game
Objective
The objective of the introductory game is to
provide a quick hands-on experience of an
integrated business process in order to get an
overview of both the ERP simulation game and of
the SAP system.
Your 6 products
40% wheat
40% oat
20% nut
1 box
1 bag
40% wheat
40% oat
20% blueberry
1 box
1 bag
40% wheat
40% oat
20% strawberry
1 box
1 bag
40% wheat
40% oat
20% raisin
1 box
1 bag
50% wheat
50% oat
1 box
1 bag
35% wheat
35% oat
10% raisin
10% nut
5% strawberry
5% blueberry
1 box
1 bag
German market
West
DC10: 3 retailers
DC12: 17
retailers
North
DC10: 2
retailers
DC12: 19
retailers
South
DC10: 7 retailers
DC12: 23 retailers
Game layout
30 min
30 days
30 min
30 days
30 min
30 days
Rules of the game

Each round will be of 30 virtual days (approx 1 min
per day)
End-of-Round inventory is carried over to the next
round
You can sell a product only if you have it in stock
You compete against the other teams and
importers
Your objective is to maximize profit
SAP Navigation
ABC of Enterprise systems

An enterprise system is build around an integrated database
A system such as SAP contains tens of thousands data
tables
When a user creates, changes or views data in the system, he
or she performs a transaction
Data changed or created by one user can be exploited by all
other users (ex. reporting, tracking, execution of orders, etc.)
All transactions are traceable, transactions with financial
impacts can be reversed, never erased
User interface
Users interact with the enterprise system through
transactions.
A large number of pre-programmed transactions exist in
SAP
Each transaction has a transaction code one can call a
transaction if one knows the transaction code
The SAP menu allows to browse and find the desired
transaction
One can create a user menu or a list of favourites with the
commonly used transactions
SAP Menu & Navigation

Extras / Settings / Display technical names
Reports and queries

Reports and queries are transactions that allow
users to view existing data
A typical query is performed as follows:
In the first page of the transaction, you must enter the
selection criteria for the query (ex. Company code,
product code, etc.)
Then, click on
to execute the query
A table containing the requested data will appear
The display and layout can sometimes be modified
Entering new data

Some transactions are designed to change or create
new data (change forecast, release purchasing
orders, change sale price, etc.)
The interface varies according to data required by the
system
The system will not allow you to save information if all
the compulsory fields have not been filled
You must save/release/confirm before exiting the
transaction
Other useful buttons

Use the navigation buttons to go back or get out of
a transaction
You can open up to 6 sessions. Click on
to
open a new session
Delete , search , select all , view
,
enter
.
Participants job aid
Lets get started!

Create your team :
Max 4 persons : User 1 to User 4
Up to 26 company : A to Z
Log in using user name and passwords on your

Job aid.
For now, we will be working in:
Client 420
Later, we will be working in: other clients

Login information
Client will be provided

by the instructor
Login : intro_$ #
Where
$ = Team,
# = User 1 to
User 4
ERPSIM
SAP Menu & Navigation
Introductory Game:
Round 1
30
min
30 days
Sales Process Overview
Master data
Process steps (fully automated)
Customers
Products (Finished Goods)
Pricing
Sales Order
Goods issue / delivery
Invoice
Customer payment
Reporting
Sales order tracking, Inventory, Market Report
Cost, inventory & initial pricing
Material
$$-F01
$$-F02
Nut Muesli
1.0 kg.
Blueberry
Muesli
1.0 kg.
Raw material
Cost
1.53
1.97
1.97
Standard cost
2.48
3.09
Initial price 10
12
4.24
4.49
100,000
Name
Initial stock
$$-F03
$$-F04
$$-F05
$$-F06
Original
Muesli
1.0 kg.
Mixed Fruit
Muesli
1.0 kg.
1.38
1.36
1.76
3.09
2.50
2.65
2.89
5.18
5.43
5.18
5.43
3.92
4.17
3.87
4.12
4.75
5.00
100,000
100,000
100,000
100,000
100,000
Strawberry Raisin Muesli

Muesli
1.0 kg.
1.0 kg.
The Introductory game:

Round 1 (30 virtual days)
You need to maintain the price of your 6 products and invest in
marketing.
What do you need to know in order to make that decision ?
You need to know how to :
Maintain price list

See available stock
Monitor sales orders
Monitor competitors
Monitor your profit !
Participants job aid & Menu
Check product costing
Maintain Prices for DC 10 & 12
Marketing expense
Stock in material overview
Check sales summary report
Check sales order report
Check market report
Check financial statements

We start the simulator for 30

(virtual) days
Basic BI with
ERPsim data in
MS Access
How to use
ERPsimData.accdb
Step 1:
Download the ACCESS
file ERPsimData.accdb
from the site provided
by your instructor
Save the file
ERPsimData.accdb on
your hard drive
You may open it to
check its content
How to use
ERPsimData.accdb
Step 2:
Use Pivot Table in Excel to
analyze data
Open an Excel file
In the Excel file, on the Data
tab,
click on the From Access
button.
Look for ERPsimData.accdb
on your hard drive
Select the query or table you
want to analyze
How to use
ERPsimData.accdb
Step 2 (contd):
Select Pivot Table
report
Select the fields you
want to use in your
report
Exploring data
47
Large variations in
sales per day
Introductory game:
Round 2
30
min
30 days
Production Process Overview
Master data
Process steps
Create planned order

Release production order
Confirm production order
Goods movements
Transaction data
Finished products
Bill of material
Raw material
Planned orders
Production orders
Reporting
Production scheduling
Your 6 products (Master Data)

40% wheat
40% oat
20% nut
1 box
1 bag
40% wheat
40% oat
20% blueberry
1 box
1 bag
40% wheat
40% oat
20% strawberry
1 box
1 bag
40% wheat
40% oat
20% raisin
1 box
1 bag
50% wheat
50% oat
1 box
1 bag
35% wheat
35% oat
10% raisin
10% nut
5% strawberry
5% blueberry
1 box
1 bag
Business Process
Understanding the Steps

A planned order is a document created during the forecasting
process. This document has no real consequence yet. It can be
erased or changed.
A planned order can be released completed or partially into a
production order.
A production order instructs the shop floor to proceed with
production. It cannot be erased, rescheduled, or changed.
Release of the production order triggers the goods movement of the
raw material to the shop floor.
Once production is completed, the production confirmation
confirms the consumption of the raw materials and the goods
movement of the finished products to the warehouse.
Release production order
Check production schedule
Parameters of the game
Things to Keep In Mind

A production order of 50,000 boxes will take two
days to be confirmed (25,000 boxes per day in the
intro game).
If you release too many production orders
simultaneously, you will fix your future production
for many days.
Try to remain flexible, release production orders
for only a few days at time and keep an eye on the
market to figure out what to do next

We start the simulator for 30

(virtual) days
Introductory game:
Round 3
30
min
30 days
Procurement Process Overview
Master data
Process steps
Vendors
Raw materials
Purchase Info Records
Create purchase requisition
Convert / Create purchase order
Goods receipt
Invoice receipt
Vendor Payment
Reporting
Purchase order tracking, Inventory
Business Process
Understanding the Steps

A purchase requisition is a document identifying a need for a material
or service. This document has no real consequence yet. It can be erased
or changed.
Purchase requisitions can be converted individually or collectively into
a purchase orders.
A purchase order represents a binding agreement to purchase a certain
quantity of materials from a specific vendor at a specific price.
The goods receipt represents the physical delivery of goods from the
vendor.
The invoice receipt represents the bill sent by a vendor, and the
vendor payment represents information about the payment to the
vendor based on the goods and invoice receipt.
A Note About Forecasts & MRP

Forecasting & MRP are not specifically part of the
procurement process.
They can act as a catalyst for both the
procurement and production processes.
We will go into more detail about forecasting, MRP,
and their relationship to the procurement and
production processes when we explore inventory
integration concepts.
Forecasting
Execute MRP
After the MRP run
Convert purchase requisitions into purchase

orders
Track purchase orders

We start the simulator for the

last 30 (virtual) days
Debriefing
Conclusion
The objective of this chapter was to provide a
quick overview of the ERP simulation and an
introduction to the navigation in SAP.
The next chapters present an extended version of
this simulation and a more detailed description of
the underlying business process and decision
support tools.

ERPsim Introductory Game

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ERPsim Introductory Game

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Manufacturing game

Version : August 2009

Key ERP Concepts

Each team of 3 to 4 players

SAP 2009 / Page 5

Version : August 2009

SAP 2009 / Page 6

Version : August 2009

Collaborating using the end-toend power of SAP !

SAP 2009 / Page 7

Version : August 2009

Welcome to your new job !

Version : August 2009

Version : August 2009

Version : August 2009

Version : August 2009

Rules of the game

ABC of Enterprise systems

SAP Menu & Navigation

Version : August 2009

Reports and queries

Entering new data

Other useful buttons

Version : August 2009

Participants job aid

Version : August 2009

Lets get started!

Log in using user name and passwords on your

Later, we will be working in: other clients

Client will be provided

Version : August 2009

SAP Menu & Navigation

Version : August 2009

Sales Process Overview

Process steps (fully automated)

Sales order tracking, Inventory, Market Report

Version : August 2009

Cost, inventory & initial pricing

Strawberry Raisin Muesli

The Introductory game:

Maintain price list

Version : August 2009

Participants job aid & Menu

Version : August 2009

Check product costing

Version : August 2009

Maintain Prices for DC 10 & 12

Version : August 2009

Version : August 2009

Stock in material overview

Version : August 2009

Check sales summary report

Version : August 2009

Check sales order report

Version : August 2009

Check market report

Version : August 2009

Check financial statements

Version : August 2009

The Introductory game:

We start the simulator for 30

Version : August 2009

Version : August 2009