Presentation

skills
Arash Najmaei
School of Business and Entrepreneurship

Unity College International (UCI)

 Instructor: Arash
Najmaei
Lecturer room 2

arash.unity@gmail.com
arash@unity.edu.my

Areas of interest and expertise

7.Marketing
8.Strategic management
9.Organizational behavior
 objectives
1. Learning how to make an
effective and impressive
presentation.

3. How to convey the message via

power points slides.
4. How to promote our issues and
convince audiences.
 Four P approach…
• Plan
• Prepare
• Practice
• present
“Great speakers aren’t
born, they are trained.”

Presenting is a Skill…
Developed through
experience
and training.

Source:
http://www.hplearningcenter.com
 Causes of the Anxiety

• Fear of the Unknown OR Loss of

Control
• Fight or Flight Mode
• No Backup Plan
• No Enthusiasm For Subject
• Focus of Attention
 Definitions

Presentation
“Something set forth to an audience
for the attention of the mind “

Effective
“…producing a desired result”

Source: http://www.merriam-webster.com
Effective Presentations

1. Control Anxiety – Don’t Fight

It
2. Audience Centered
3. Accomplishes Objective
4. Fun For Audience
5. Fun For You
6. Conducted Within Time Frame
 Synopsis of the session

• Using template • Flipcharts

• Fonts and size • Using proper multimedia
• Bulleting and leverage
numbering
• Caps , italic and
bolding
• Coloring ( color wheel
and clashing colors)
• Background schema
• Attention grabbing
• Illustrations and
 Template…
• Appropriate font and color
scheme
• Note that, different styles would
disconcert and bewilder audiences.

• Your main goal is to draw attention

toward what you are presenting not
the way you present.
 Font and size…
• Clear and readable font ( avoid scribbling and
scrawling)

• Avoid scripting and using of old English

typefaces

• stick with one or preferably two similar types of

fonts in order to make your presentation more
attractive and impressive.

• Titles should be no smaller than 28 points

• Bulleted items should be no smaller than 22

points
 Bulleting and numbering…
• Keep each bullet in one line, two at the
most.

• Maximum 6 bullet per slides are

recommended, limited to 4 if you are
using titles, logos and /or pictures.

• The main reason of bulleting is to cue

the audiences in order to enabling
them to create a framework
 Bulleting and numbering…
• Don’t crowd too much text . It bores
and exhausts audiences.
• Too much text makes your main
point uncomprehendable and
unreadable.
• The speed at which you pass the
numbers and bullets affect directly
readability and efficiency of your
points.
 Punctuation….
Caps, Italics and Bolds
2.Use capital letters at the right place
because improper capital letters
makes your text difficulty to read
and interpret.
3.Don’t use capital letters to make
emphasis
4.Conceal acronyms or explain them
before.
 Punctuation….
Caps, Italics and Bolds
• Use italic phrases for direct
quotations.
• Use italic phrases to highlight distinct
thoughts and ideas .
• Use italic phrases to cite book ,
magazines , journals or other
materials title.
 Coloring….
Use hot colors for focusing
Use different colors to beautify your
text and make it more attractive and
impressive
 avoid blurred and shaded colors

• Reds and oranges represent

hotness and enthusiasm but they
are difficult to stay focused on
 Coloring….
Greens, blues and browns are
mellower than reds and oranges
but not good at attention
grabbing.

….Please note that…

White on dark backgrounds

should be avoided for audiences
sitting 20 feet and further away
 Color wheel…
• Color wheel is a composition a
colors separated by contrasting
colors complementarily.

• Adjacent colors are harmonized and

this arrangement makes your text
readable and understandable.

Color wheels simplify and enhance

comprehension of highlighted
points
 Color clashing…
• Another system for composing different
colors in which opposite colors are
adjacent.

• Colors are clashed in order to make

text readable and interpretable
same as color wheel.

• In designing of a presentation
either one or even for long text
 Background and its schemes…
• Background should be simple and
supportive

• Background’s color and design should not

be overlapping with main text .

• A light text staying on a dark

backgrounds is recommended for
indirect presentation( assuming users
will view presentation on their own PCs.

• A reverse composition is used for

direct presentation.
 Attention Grabber….

To grab audience’s
attention change
font , color or
background
scheme
 Illustrations and graphs…
• Use illustrations and graphs only when their
are needed .

• Irrelevant materials derail audiences

attention and make them distracter
instead of communicator .

• Illustrations should typify, exemplify main

points.

• Illustrations should be clear, outstanding

and assertive.
 Flipcharts…
• Make letters at least a ¼ high

• Flipcharts with grid lines are much

easier to write n and organize

• Flipcharts make your presentation

easy to organize and manage .
 Aspect Ratios for Media…
Visual attractiveness and
effectiveness need this ratios to
be met .

3.Overhead transparency 4:5

4.Video 3:4
5.35mm transparency 2:3
Your paper is
the product

Your talk is the

advertiseme
nt
 Why Give A Presentation?
Three Main Purposes

3. Inform
4. Persuade
5. Educate
How to Present
 Rule #1
Tell me
why I should care
(and fast)
 Rule #2
Tell me what you
found out,
not what you know
 Rule #3
Make it Memorable
 Rule #4
Use Examples
 Rule #5
(the 2 Minute Rule)

Detailed Outlines
are a Waste of
Time
 Rule #6
Integrate
Related Work
 Rule #7
Omit Technical
Details
 Rule #8
Be enthusiastic
 Rule #9
Do not apologize
 Rule #10
Stage Fright Is
Normal
 Rule #11
Be Seen and Heard
 Rule #12
Questions are good
 Rule #13
Know your
Presentation
Program
(PPT, Keynote)
 Rule #14
Never
ever
run over time
 Effective
Presentation Techniques
 Presentation Style

3 Elements
2. Vocal Techniques
– Loudness
– Pitch
– Rate
– Pause
• Deviations From the Norm for
Emphasis
 Presentation Style (con’t)
3 Elements
2. Body Language
 Eye Contact, Gestures, Posture

3. Use of Space
 Can Everyone See You?
 Movement
 Visuals
• Use diagrams when possible
– Communication (easier to understand, more potent)
– Spatial memory
– Impact (less cognitive, more visceral)

Elements of Dynamic Delivery Elements of Dynamic

Delivery 7% Content
55% Body Language
 55% Body Language
38% Voice
 38% Voice
 7% Content
 5 Presentation Tips

1. Smile
2. Breathe
3. Water
4. Notes
5. Finish On Or Under Time
Creating Effective
Visual Aids
 Visual Aids Should…
• Supplement presentation
• Outline of main points
• Serve audience’s needs, not
speaker’s
• Simple and clear
 Visual Aids - Examples
 PowerPoint Slides
 Overhead Trans
 Graphs/Charts
 Pictures
 Films/Video
 Flip Charts
 Sketches
 Content is king…
• Precise
• No chunkiness
• Focused
• Supportable
• Clear and simple
 Friendly advises…
• Do not use media to conceal yourself
behind that.

• Be passionate and enthusiastic.

• Media should be embedded into your

presentation and enhance your
presentation not become your
presentation.

Don’t read from the slides .slides are

supposed to give cues to your
audiences.
“Meow, but don’t quote me
on that.”
At last but not least…

“Practice makes
perfect presentation
is skill and needs
practice to excel”