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Presentation standard

Operations

31.06.2016
undeva

Agenda
Presentation Standard general information
Examples (Dos & Donts)
Proposed templates

Key rules in creating a presentation


Legible, clear, without redundancies
Form follows function the coherence
between message title and graphic display is
clear
Use color to emphasize the message, do not
decorate
Avoid long text; include only key words and
phrases for visual reinforcement
Use bullet points to cover components of each
idea

Power Point Layout


Layout continuity from frame to frame conveys a sense of
completeness
Headings, subheadings, and logos should show up in the same spot on
each frame
Margins, fonts, font size, and colors should be consistent with graphics
located in the same general position on each frame
Lines, boxes, borders, and open space also should be consistent
throughout
Title, maximum 1 row Univers LT, size 29

Keep your audience in mind


Do not use the
media to hide you

Why read it, if you


are going to tell?

The media should enhance


the presentation, not be
the presentation

Our reading speed does not


match our listening speed;
hence, they confuse
instead of reinforce

Text

Add Images/Charts
Images are key elements
of every presentation - a
good visual cue will help to
understand the message
much better

Keep It Straight and


Simple
Only provide keywords
through your slides

Dos and Donts in creating a


presentation
Dos

Donts

Use short, bulleted


statements and avoid typing
out your whole presentation
on to the slides (bullet color
blue R0, G51, B102)

Use of a large block


paragraph to introduce your
information

Use consistent graphics in


your presentation (same
meaning = same element)
Carefully use color to
highlight your message (e.g
dark blue, silver)
Use images to visualize and
explain

Avoid using graphics that are


difficult to read
Avoid using strong colors
(e.g red) for highlighting your
ideas; they will show a
negative image
Do not use images to decorate

Example 1 Avoid the All Word Slide

Dont
!

Another thing to avoid is the use of a large block paragraph to


introduce your information. Attendees do not like to have
what is on the screen, read to them verbatim. So, please use
short, bulleted statements and avoid typing out your whole
presentation on to the slides. Also, it is difficult for some to
listen and read a large amount of text at the same time.

Example 1 Bullet point usage

Do !

Keep each bullet to 1 line, 2 at the most


Limit the number of bullets in a screen to 5, 4 if there is a logo,

picture, etc
This is known as cueing
You want to cue the audience on what youre going to say
- Cues are a brief preview
- Gives the audience a framework to build upon
There are 3 levels of bullets:
Bullet level 1
Bullet level 2 (grey)
- Bullet level 3 (line)
Bullet example

Example 2
Analysis
BU xxx

Dont
!

Operations ExecutedAnalysis of Executed Operations

Asset xx

xxx
Operations
executed

80-90% operations with success:


-xxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxx xxxxxxxx
xxxxx
xxxxxxxxxxxxxx xxxxxxxxx xxxxxxxxxxxxxx
xxxxxxxxxxx
.
10-20% operations without success:
-xxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxx
.

Conclusions:

xxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxx.
Xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx xxxxxxxxxxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxx.
xxxxxxxxxxxxxxxxxxxxxxxxxxx

xxxxxxxxxxxxxxxxxxxxxxxxxxxx

Example 2 Analysis

Do !

Business Unit Operations ExecutedAnalysis of Executed Operations


80-90% operations with success:
xxxx

Asset xx

number

10-20% operations without


success:
xxx

Example 3 Graphics and Charts (1/2)

Dont
Avoid using graphics that are difficult to read. In this
!
example, the bright colors on a white background and the
small font make the graph hard to read. It would be very
difficult to see, especially in the back of a room.

Example 3 Graphics and Charts (2/2)


This graph contains too much information in an
unreadable format.

Dont
!

Example 3 Graphics and Charts Do !


Scope
Xxx
Xxx
100
80
60
40
20
0

1 2 3 4 5 6 7 8 9 101112131415161718

Example 4 Picture usage


Pictures are distributed in an
unorganized way on the page

Don
t!

Example 4 Picture usage (1/6)


Pictures are placed at the bottom of the page
Pictures are placed only in the text area
Pictures will not be placed in the title or logo area

Do !

Example 4 Picture usage (2/6)


Picture is placed at the right side
of the page

Do !

Example 4 Picture usage (3/6)


Picture is placed at the right side of the
page
If the pictures have different
sizes a frame can be used to
hide the extra zones

Do
!

Example 4 Picture usage (4/6)


More pictures are placed
at the right side of the
page
Please align pictures,
by distributing them
horizontally or
vertically

Do
!

Example 4 Picture usage (5/6)

Do !

Picture is placed at the right side


of the page

Example 4 Picture usage (6/6)


Pictures are grouped at the
right side and bottom of
the page

Do !