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Exploring Microsoft

Office Word 2010


by Robert Grauer, Michelle
Hulett, and Mary Anne
Poatsy

Chapter 1
Introduction to Word
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Objectives
Understand how word processors
work
Customize Microsoft Word
Use features that improve
readability
Check spelling and grammar

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Objectives (continued)
Display a document in different
views
Prepare a document for
distribution
Modify document properties

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Word Processing

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The Word Window


Quick Access Toolbar

Title bar

Rulers

Scroll bar

Status bar
View buttons

Zoom slider

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Word Wrap
Soft returns

Hard returns

Soft returns
Hard returns

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Keyboard Shortcuts
Keys

Moves Insertion
Point

Left arrow
Right
arrow

One character left


One character right

Up arrow
Down
arrow

Up one line
Down one line

Home
End
PgUp

Beginning of the line


End of line
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Up to the
previous

Toggle Switches
Show/Hide

Tab
Hard return

Space between words


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Page Breaks
Show/Hide on

Hard page break marker


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Page Numbers
Placement options

Format Page Numbers

Gallery

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Page Numbers
(continued)
Page Number

Click to display formats

Start numbering on page


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Cover Page
Cover Page

Gallery

More cover pages

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Customize Word
Categories

Descriptions

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Headers and Footers


Formatting options Fields to insert Display options Position options

Header area

Footer area

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Sections
Page Layout tab

Breaks

Section Breaks

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Sections (continued)
Previous

Next

Link to
Previous active

Section number

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Watermarks
Watermark

Watermark
options
Watermark

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Spelling and Grammar


Contextual spelling error

Possible spelling error

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Document Views

Web Layout
Draft

Print Layout Full Screen ReadingOutline


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Zoom

Magnificati
on

Page view layout

Zoom slider
Percent
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Save a Document

Save as type arrow

Word 97 2003

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Compatibility Mode
Compatibility Mode

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Compatibility Checker
List of incompatible items

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Backup Options
Check to enable AutoRecover

Time between AutoRecover saves


Location of the
AutoRecover file

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Backup Options
(continued)
Advanced

Backup option

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Document Inspector
Inspectors

Check for Issues

Inspect

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Printing Options
Number of copies

Preview

Select printer

Settings

Previous

Next

Zoom

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Document Properties
Document Properties panel

Properties arrow

Close

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Summary
Word processors have features that
make it easy to create documents.
Consider both the content and look
of the document.
Create copies of documents and
back up changes at every
opportunity.
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Questions

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Copyright

All rights reserved. No part of this publication may be


reproduced, stored in a retrieval system, or transmitted, in
any form or by any means, electronic, mechanical,
photocopying, recording, or otherwise, without the prior
written permission of the publisher. Printed in the United
States of America.

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31

Exploring Microsoft
Office Word 2010
by Robert Grauer, Michelle
Hulett, and Mary Anne
Poatsy

Chapter 2
Document
Presentation
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Objectives
Apply font attributes through the
Font dialog box
Control word wrapping
Set off paragraphs with tabs,
borders, lists, and columns
Apply paragraph formats

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Objectives (continued)

Understand styles
Create and modify styles
Format a graphical object
Insert symbols into a document

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Typography
Typeface or font

Type Style

Serif

Sans serif
Monospaced
Proportional

Regular
Bold
Italic
Bold italic

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Font Attributes
Style
Font
Size
Color
Special Effects
Preview

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Font Attributes
(continued)
Text Effects
Effects

Text Effects
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Character Spacing
Advanced

Spacing

OpenType settings

Preview

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Change Text Case


Change Case

Sentence case
lowercase
UPPERCASE
Capitalize Each Word
tOGGLE case

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Text Highlighting
Text Highlight Color arrow

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Word Wrapping
Date wrapping

Phone number
wrapping

Nonbreaking space

Nonbreaking
hyphen
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Paragraph Formatting

Alignment
Indentation
Tab stops
Line spacing

Pagination
Borders
Shading

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Set Tabs
Tab selector

Show or hide ruler

Tab position

Tab Selector
Icon
L

T
I

Type of Tab
Left tab
Center tab
Right tab
Decimal tab

Bar Education,
tab
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Leaders Characters
Paragraph Dialog Box Launcher

Dot leaders

Leader characters

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Borders and Shading


Borders tab

Page Border tab

Preview

Line style

Line color
Line width

Horizontal Line
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Borders and Shading


(continued)
Preview
Shading tab
Fill color

Shading options

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Bullets and Numbers


Live Preview

Bullets

Numbering

Multilevel List

Define New Bullet

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Columns
Preset columns

Number of columns

Spacing between
columns

Column width

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Nonprinting Formatting
Marks
End of paragraph Tab

Regular hyphen

Nonbreaking hyphen

Nonbreaking space

Regular space

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Text Alignment

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Paragraph Indents

Measurement for inden

First line indent

Hanging indent

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Line and Paragraph


Spacing

Paragraph spacing

Line spacing

Before the paragraph


After the paragraph

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Widows and Orphans

Lines and Page Breaks t


Widow/Orphan Control
Keep with next
Keep lines together

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Styles
Quick Style More

Styles Dialog Box Launcher


Styles pane

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Styles (continued)

Show Preview
Options

New Style Style Inspector Manage Styles


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Modify Styles
Style name

Format
specifications
Preview
Format

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Style Pane Options

Styles to show

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Outline View
Outline view controls

Paragraph expanded

Paragraph collapsed

Outline
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Graphical Objects
Size group
Original size graphic
Scale

Sizing handles

Lock proportions

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Text Wrapping
Wrap Text

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Picture Quick Styles


Pictures Styles

More arrow

Soft Edge Oval

Original

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Cropping
Cropping handles

Portion to discard

Crop

Original photograph

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Contrast and Brightness


Presets

Brightness
Contrast

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Symbols
Symbol

Symbol gallery

More Symbols

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Summary
Typography gives your document a
polished, professional look.
Alignments, indentation, and line
spacing make the document readable.
Styles provide consistency.
Graphics enhance the document.

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Questions

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Copyright

All rights reserved. No part of this publication may be


reproduced, stored in a retrieval system, or transmitted, in
any form or by any means, electronic, mechanical,
photocopying, recording, or otherwise, without the prior
written permission of the publisher. Printed in the United
States of America.

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67

Exploring Microsoft
Office Word 2010
by Robert Grauer, Michelle
Hulett, and Mary Anne
Poatsy

Chapter 3
Collaboration and
Research
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68

Objectives

Insert comments in a document


Track changes in a document
Acknowledge a source
Create and modify footnotes and
endnotes

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Objectives (continued)
Insert a Table of Contents and
Index
Add other reference tables
Create cross-references

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Inserting Comments
Initials of reviewer
Markup balloon

Comment

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Reviewing Pane
Reviewing Pane arrow

Previous

Next

Reviewing Pane

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Show Markup
Show Markup

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Tracking Changes
Track Changes active

Accept Reject

Reviewers name,
date and time of
revision

Markup balloon
for deletion

Changed lines

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Markup Views
Original: Show Markup selectedDisplay for Review arrow

Deleted text

Inserted text

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Customize Track
Changes
Track Changes
arrow

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Acknowledging a Source
Insert Citation

Type of Source

Fields for
bibliography

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Share and Search for


Source
Master List

Current List

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Bibliography
Bibliography

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Writing Styles
Common writing stylesStyle arrow

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Footnotes and Endnotes

Separator line

Footnote number

Footnote text

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Footnotes and
Endnotes

Footnotes & Endnotes Dialog Box Launcher

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Table of Contents
Fancy

Formal

Modern

Simple

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Index
Fancy

Formal

Modern

Simple

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Exploring Microsoft
Office Word 2010
by Robert Grauer, Michelle
Hulett, and Mary Anne
Poatsy

Chapter 4
Document
Productivity
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85

Objectives
Insert a table
Format a table
Sort and apply formulas to table
data
Convert text to a table

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Objectives (continued)

Select a main document


Select or create recipients
Insert merge fields
Merge a main document and data
source

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Tables
Column

Row

Cell

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Insert a Table
Select cells for table size

Insert Table

Size in rows and columns

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Select a Table
Table Move handle

Design

Layout

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Insert and Delete


Delete

Insert commands

Layout

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Merge and Split Cells


Merge Cells

Split Cells

Selected
cells

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Change Height and


Width
Wrapped data

Table Row Width

Table Column Width

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Formatting a Table
Table Tools Design
Styles

More

Shading Borders

Live Preview

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Table Position and


Alignment
Properties

Cell alignment optionsText Direction Cell Margins

Table alignment
options

Custom indent

Text wrapping
options

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Sorting and Applying


Formulas
Sorted by date

Formula calculates total


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Calculate with Table


Formulas
Formula
G3

G12

Formula to calculate total


Number format
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Sort Data
Sorted in ascending order by date

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Sorting Data (continued)


Sort by list

Header row selected

Table data selected

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Convert Text to Table


Table

Number of columns

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Mail Merge

Merge fields

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Mail Merge (continued)


Fields to merge

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Mail Merge (continued)

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Selecting a Main
Document
Categories of documents

Wizard

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Using the Wizard


Directions

Next
Previous
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Selecting Recipients
Fields

Header row
Record

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Create a Data Source


New record

New Entry
Delete Entry

Customize Columns
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Editing a Data Source


Edit Recipient List

Name of Data Source


Edit

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Using an Excel
Worksheet

Select Recipients

Excel Files

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Using an Access
Database
Field names

Data in table format

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Database Tables and


Queries
Query results
Database table

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Match Fields with


Database
Database fields
Match Fields

Fields in the recipient list


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Sorting and Filter Records


Remove check to omit recipient

Sort
Filter

Additional options

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Sorting the Data Source


Sort order

Sort Records

Available fields

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114

Inserting Merge Fields


Available fields in data source

Merge field

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Merging

Merged fields

Documents merged

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Merging to E-mail
Select Recipients

Finish & Merge

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Summary
Tables organize information, making
it easy to read and understand.
Mail merges save time and energy
when preparing personalized
documents.

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118

Questions

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119

Copyright

All rights reserved. No part of this publication may be


reproduced, stored in a retrieval system, or transmitted, in
any form or by any means, electronic, mechanical,
photocopying, recording, or otherwise, without the prior
written permission of the publisher. Printed in the United
States of America.

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120

Figure Captions
Insert Caption

Chart selected

Label

Numbering

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121

Table of Figures
Insert Table of Figures

Tab leader style

Formats

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122

Table of Authorities
Mark Citation

Selected
text
Mark the
selected
entry

Mark all entries


to the same case
in document
Case denoted
by braces

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123

Cross-References
Insertion point where page number will display
Cross-reference

Reference
element

Reference type

Hyperlink

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Summary
Collaboration features enable you to
insert comments and track changes in
a document.
Tools, such as footnotes, endnotes,
and bibliographies, enable you to
acknowledge sources.
Supplemental document components
assist readers in finding information.
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125

Questions

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126

Copyright

All rights reserved. No part of this publication may be


reproduced, stored in a retrieval system, or transmitted, in
any form or by any means, electronic, mechanical,
photocopying, recording, or otherwise, without the prior
written permission of the publisher. Printed in the United
States of America.

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