Moueen Salameh

REGISTRAR
and
Professor of Engineering
Management

The Registrars Office Mission

statement
The mission of the Registrars Office at AUB is to have
the services provided to students in a friendly, timely
and continuous manner.
We are accomplishing this mission by striving toward
service excellence in everything we do, challenging
ourselves to be as efficient and effective as possible in our
work, seeking out new and better ways of doing business
for ourselves and the community we serve.

What We Do
The Registrar's Office serves as the University's
central service and academic support unit to:
Collect and record student and instructional
academic program information.
Conduct and manage processes related to
registration:
Course offerings/ scheduling
Web registration
Final exams scheduling

What We Do
Coordinate and produce official enrollment and
academic certification from academic records.
Provide support for determining academic
eligibility and academic progress.

Curriculum guidance (CAPP)

Deans Honor List
Probations
Promotions
Graduation

What We Do
Process transfer credit for incoming
undergraduate students.
Officially respond to requests for
information about students and
programs.
Coordinate the collection of information
for the catalogue from all academic and
non-academic units of the university and
identify inconsistencies of anomalies
among them.

What We Do
Prepare for commencement and
graduation.
Administer in-house printing of diplomas.
Administer the government health
insurance plan for Lebanese students
(NSSF)
Manage AUB SIS
Ex-officio member of numerous university
and faculty committees.

Transcript of Records:
(a) It is issued using the Banner Student Information
System.
(b) It includes, in addition to the term averages, the
cumulative average, and the transcript totals.
(c) The backside of the transcript includes information
about our grading system. The term average
distribution for the last three years is included as a
histogram.

Grading Scale
Range

Performance
Designation

Letter
Grade

Grade
Points

90-100

Outstanding

4.0

Incomplete

85-89

Excellent

B+

3.5

Pass

80-84

Very Good

3.0

PR

In Progress

75-79

Good

C+

2.5

Withdraw

70-74

Fair

2.0

No Grade Reported

60-69

Weak

1.0

Fail

Below 60

Fail

0.0

Average (AVG)

The average (AVG) is calculated by multiplying

the grade for each course by the number of
credits for the course, then dividing the sum of the
results by the total number of credits .
The highest grade in a repeated course is used in
calculating the AVG. However, all course grades
remain part of the students permanent record.

Repeat Indicators:
I=Included in term and
cumulative averages
A=Included in term average
only.
E=Excluded from term and
cumulative averages

Term Average Distribution

00-01-02

01-02-03

02-03-04

03-04-05

3%

3%

4%

3%

60-65

5%

5%

5%

4%

65-70

11%

10%

10%

10%

70-75

21%

20%

19%

19%

75-80

26%

25%

24%

25%

80-85

21%

21%

21%

22%

85-90

11%

12%

13%

13%

3%

4%

4%

4%

Less
than 60

More
than 90

Incomplete Grades
The work for a course must be completed
on the date on which the semester ends.
The procedures involved are the
following:

1. Incomplete course work will be

reported as an I
In the Faculty of Arts and Sciences I is
followed by a numerical grade reflecting
the evaluation of the student available at
the end of the semester. This evaluation
is to be based on a grade of zero on all
missed work and reported in units of five.
Thus a grade could be I 55 for example.

2.
For securing permission to complete
the work for a course, a student must
submit a valid excuse to the instructor of
the course and the Administrative
Committee within two weeks from the
date of the scheduled final exam for the
course.

3. Students permitted to complete work for a

course must do so within four weeks of the start
of the next regular semester. After the
incomplete work is done and evaluated by the
faculty member, a grade change will be
considered by the dean of the faculty (upon the
recommendation of the appropriate faculty
committee) and a new grade will be reported to
the office of the Registrar.

4. If no valid excuse is presented and the work, if

permitted, is not completed within the time limits
specified above the I will be dropped, and a failing
grade will be reported.
In the FAS, the numerical grade available becomes
the final grade in the course.

I55

55

5.
For the purposes of averaging, the
numerical grade will be used, until
changed through the procedure set
above.

The deadline for submission of

incomplete grades by the instructor is
within 72 hours after a student has
completed the course work.

Degree Requirements
The degree requirements are summarized
as check lists for all undergraduate
degrees. The check lists are posted on the
Registrars Office Web page:
http://staff.aub.edu.lb/~webregist/

The currently available check lists are

being used by the students and their
advisors. They proved to be very helpful
and systematic.

E
L
P
M
A
S

In addition to the degree requirements, the

webpage (http://staff.aub.edu.lb/~webregist/)
includes:
-The major Registrars Office functions
-Announcements: Holidays, Final Examinations
Schedule, University Calendar, Registration
guide, etc..
-Forms
-Links to the catalogue and the AUBsis.
- Tuition fees.

Submission of Grades through Banner Web Forms:

Effective the Fall Term 2000-2001, the faculty
members started submitting the final course grades
through the Banner Web Forms.

Additional Available Web Services:

(a) Students can register their courses from their homes via the
Internet, or from campus public labs.
(b) Students can view and print their records.
(c) Faculty members can view their schedules and student
class rosters.
(d)Advisors can access their advisee records.
(e) Students can make changes in their schedules during the
Drop/Add period.

The Curriculum, Advising, and Program Planning

(CAPP):
The objective is to measure on the Banner SIS system the
students academic achievement against the requirements
of his/her degree. CAPP is used by the Registrars Office
for degree audit.

CAAP
Web CAPP is available to all students and
advisors through AUBsis. Web CAPP is a
web based interface that allows students
and advisors to use CAPP to check
student progress against chosen degree
requirements.

CAPP
"What-if" analysis option of WebCAPP
allows the comparison of a student's
coursework to any program/major (not
only to the current program/major of the
student), and displays what has already
been met, and what hasn't, of the
requirements of the selected
program/major.

Student Academic Transcript

To access the student academic transcript from the Advisor
Menu:
As a faculty member, you are requested to submit the
student PIN, and this could be keyed in by the student if
he/she is present at your office.
As an Advisor for a given semester, the Advisee list
option from the Advisor Menu displays a list of your
advisees. The link from the student ID-Number would
open access to the student transcript, and the link from
the student name opens further individual student
information to be displayed.

Registrars Office: 2570, 2572

Moueen Salameh 2574
Hala Abou Arraj (Associate Registrar) 2576
Randa Nawwam (Assistant Registrar) 2577
Huda Nakad (Assistant to the Registrar) 2580
Mohammad Nassif (Records Supervisor, SIS) 2573
Rola Badreddine (Assistant Records Supervisor)
2584