so·lu·tion n.

– The successful action of solving a

problem

“PaperLess”
Office Solutions
Create, Manage, Share, and Access your
Information More Efficiently
Paperless Office Benefits

How Much
will WE $ave
Your Company?
The Productivity Factor
The old adage “time is money” could "Not enough people are using
never be more accurate than when digital data in the office. … To
working with documents. About one-third of the employees in
any company are knowledge workers, make the transition to an
Gartner estimates the average and in some companies the number is empowered, virtual
knowledge worker spends 40% of as high as 80 percent. 20 percent of
their time searching for information the U.S. GNP (Gross National Product)
enterprise, a CEO needs to
found in filing cabinets, faxes, email, is up in managing knowledge workers! look first at all of the paper on
the internet, and their company desks of knowledge workers
network. The Employee Cost Factor
$26 per hour is the average and ask, 'How could digital
Knowledge Workers employee compensation cost for an systems get rid of these
Knowledge worker fields include and employer (according to 2006 Federal
are not limited to sales, accounting, Bureau of Labor Statistics). This cost
stacks of paper?'"
How can a department or company
legal, finance, investment, real estate, includes salary, taxes, & benefits. Bill Gates,
affordably "Business
facilitate faster and easier at
insurance, medical, science, document management
the Speed of Thought" for
manufacturing & distribution, and the Bottom Line Cost employees?
management of such fields. Knowledge Worker Employees
spending even 10% of their time The Answer
Knowledge workers include anyone searching for paper documents or Powerful, intuitive solutions that
who uses, accesses, or electronic information costs an automate businesses most common
produces information found in organization on average over $400 per document processes. This brochure
paper documents, emails, faxes, month equating to over $5,000 per provides an overview of these
and/or the internet. year per employee. solutions.

Amount of Time Average Average

Spent Searching Monthly Cost Annual Cost
for Information in to the to the
Documents employer for employer for
(Including Filing an $18/hr an $18/hr
Cabinets, Hard Employee Employee
Drives, Email,
Faxes, and
Internet)

5% $ 218.40 $ 2,620.80
10% $ 436.80 $ 5,241.60
15% $ 655.20 $ 7,862.40
20% $ 873.60 $ 10,483.20
25% $ 1,092.00 $ 13,104.00
30% $ 1,310.40 $ 15,724.80
35% $ 1,528.80 $ 18,345.60
40% $ 1,747.20 $ 20,966.40
 TOP 10 IT PROJECTS
Project Type Percentage of
Respondents This goal includes
Who Cited It document
scanning, instant
1.Business Process Management/Improvement 35.8% retrieval, desktop
fax, paperless
signatures, &
2.Customer Relationship Management (See pp. 3-4) 20.9% efficient business
process training.
Utilizing the
Enterprise Super
3.Business Analytics/Business Intelligence 19.6% Search tool
provides instant
analysis &
4.Desktop/Laptop upgrades 18.2% retrieval to your
organization’s
information-
5.Web Services 17.1%
including scanned
documents (Text
6.Disaster Planning/Recovery 16.0% Searchable PDFs,
email, electronic
documents
7.Intrusion Detection & Prevention 15.2% ( Word, Excel,
PowerPoint, etc.),
faxes, and
8.Server Upgrades 13.5% databases(Access,
SQL, Oracle, etc).

9.Enterprise Systems Planning 13.2%

10.Financial Reporting 12.4%

Source: Baseline Top 10 Projects in 2007 Survey

 Paperless Office Scanning Overview

Scan Solution
Positioning
Volume of Paper Scanned
High

FlexiCapture
FlexiCapture Pro
Batch Scan Pro
Pro Semi-
Structured
Structured
&
Documents Forms
Structured
Forms
with Optional with
BCR BCR
with
OMR ICR
BCR
OCR OMR
ICR
Optional OCR
OMR
Mid

Optional OCR
Document Capture Tools

Data Capture Tools

Office Scan Structured Forms:

Pack Applications
with OCR Enrollment Forms
Bills of Lading/Waybills
Questionnaires
Low

Desktop Scan Insurance Forms

Pack
with OCR Semi-Structured Forms:
Invoices
Purchase Orders

Structured Semi-Structured
Documents - Unstructured
Fixed Forms Flexible Forms

Recognition Definition Examples Primary Use

Type
OCR Optical Character Documents
Recognition
ACDEDFG…12345…
(Text Recognition)

BCR Bar Code Recognition Documents & Forms

ICR Intelligent Character Forms

Recognition
(Handwriting Recognition)

OMR Optical Mark Recognition Forms

 Paperless Office Scanning Overview

Scan Solution
Positioning
Volume of Paper Scanned
High

Batch Scan FlexiCapture FlexiCapture

Pro Pro Pro

Documents Structured Semi-

Forms Structured
with Optional &
BCR with Structured
OMR BCR, ICR, Forms
OCR OMR
Op tio nal O CR with
Document Capture Tools BCR, ICR,
Mid

OMR
Optiona l OCR
Data Capture Solutions

Recognition Definition Examples

Office Scan Type
Pack OCR Optical Character ABCDEF….1234
with OCR Recognition
(Text Recognition)
BCR Bar Code Recognition
Low

Desktop ICR Intelligent Character

Scan Pack Recognition
with OCR (Handwriting Recognition)
OMR Optical Mark Recognition

Structured Semi-Structured
Regular Documents - Unstructured
Fixed Forms Flexible Forms

Regular Documents: Structured Forms:

Contracts Applications
Sales Agreements Order Forms
Financial Reports Time Cards
Material Safety Data Sheets Enrollment Forms
Resumes / Personnel Records Bills of Lading/Waybills Semi-Structured Forms:
Legal Documents Questionnaires Invoices
Correspondence Insurance Forms Purchase Orders
Medical Records Tests / Exams Work Orders
 Scan, Store, Create, Sign,
Paperless Office Productivity Blueprint Retrieve, and Distribute
Information faster and more
efficiently!

Scan to Email
Scan to Network
Scan to Desktop
Standard & Batch Scan

Desktop
Fax
• Send & Receive
Scanned Electronic Faxes

Documents
E-Faxes arrive as
Adobe PDF Image
Email
Files and can be • Outlook Messages &
• Searchable PDF Files Attachments
(Both Searchable & easily converted to
Searchable PDFs and Convert Emailed
Image Only) attachments to virtually
• Convert to Word, stored for quick
retrieval. any file format
WordPerfect, Excel
• Scan in Filing
Cabinets

Your Server
and/or Network
Hot Folder OCR Printing
• Network OCR • B/W or Color
Easily Convert new and existing Printing
documents into Searchable PDFs • Document
or Microsoft Office documents! Accounting (Track
Prints, Copies, Faxes,
and Scans)

Create & Edit

Office Documents
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• WordPerfect
• Zip Files

Super Search Electronic Signatures

•Instant Document & Email Retrieval
Never lose another file again! Instantly
Retrieve scanned documents, Microsoft
Office documents, Email & attachments
instantly
Digitally sign your documents
Sign documents right from your computer or
laptop without ever having to print it out and
scan it back in!
 Professional
IT Services
For the Small & MidSize Business (SMB Market)
Overview Building Blocks for Success

We provide IT services and solutions Just like a well tested recipe, our team of IT professionals leverage a pattern of
everyday for SMB customers like you that success.
range in annual revenues of $100k to over $2 IT Consulting & Planning
billion. From a virtual office, to a single office
or multi-location offices, we are here for you. A secure, streamlined infrastructure requires a road map
Our goal is to help you protect and maximize IT Consulting
that is developed by planning and assessment of existing
resources and knowledge. First step is for us to
your business’ most valuable resources and
assets-
& Planning understand where organization is from a business and IT
perspective and where you want to go. This includes
understanding your “wish list” and prioritizing what matters
your employees,
most to your business.
your time,
your knowledge assets (both in paper and Solutions & Implementation
electronic form),
and your bottom line. Solutions &This is where the “rubber meets the road”. The
meticulously planned day of the implementation.
We accomplish this through planned, productive, reliable, secure, cost
Implementation
effective solutions, support, and training.

Our Experience is your Gain

IT Support & Maintenance
Like our competitors we focus on your existing hardware, software,
security, and backups. However, because of our extensive A secure, streamlined infrastructure requires a road map
experience in with so many customers we utilize our experience for IT Supportthat is developed by planning and assessment of existing
resources and knowledge. First step is for us to
recommending best practices, technologies, and solutions that have
benefited others in similar or same fields.
& understand where organization is from a business and IT
Maintenanceperspective and where you want to go. This includes
understanding your “wish list” and prioritizing what matters
Our experience comes from supporting thousands of customers in
fields such as healthcare, insurance, professional services including most to you and the business.
legal and accounting, manufacturing and distribution, energy, End User Training & Support
advertising, government, and non-profit organizations including
churches and other community service organization.
End User Athatsecure, streamlined infrastructure requires a road map
is developed by planning and assessment of existing
How efficient is your Organization? Training & resources and knowledge. First step is for us to
understand where organization is from a business and IT
The Productivity Factor
Support perspective and where you want to go. This includes
understanding your “wish list” and prioritizing what matters
The old adage “time is money” could never be
most to you and the business.
more accurate than when working with
documents.
75%
Gartner estimates the average knowledge On-Site and Remote Support
worker spends 40% of their time searching
for information found in filing cabinets, faxes, We provided both on-site and remote desktop services for both PCs, Servers, and
email, the internet, and their company PDAs. This ensures maximum uptime and minimum hassle for the end user.
network.

Knowledge Workers

Knowledge worker fields include and are not limited to sales,

accounting, legal, finance, investment, real estate, insurance,
medical, science, manufacturing & distribution. Knowledge workers
use, access, and/or produce information found in paper documents,
emails, faxes, and/or the internet.

About one-third of the employees in any company are knowledge

workers, and in some companies the number is as high as 80
percent. 20 percent of the U.S. GNP (Gross National Product) is up
in managing knowledge workers!

The Employee Cost Factor

$26 per hour is the average employee compensation cost for an
employer (according to 2006 Federal Bureau of Labor Statistics).
This cost includes salary, taxes, & benefits.

Bottom Line Cost

 Professional
IT Services
For the Small & MidSize Business (SMB Market)

Our Services & Solutions Include

IT Consulting & Planning IT Infrastructure Support IT Solutions End User

for SMB Training & Support

Network Assessment & PC Repair & Maintenance Paperless & Mobile Virtual Group & Individual
Documentation Office Solutions Personalized Training

Business Process Network Implementation, Web Based Contact Training & Support for
Automation Consulting Support, and Administration Management (CRM) Applications, Solutions, &
Business Process

Network Design & Security Network Cabling Desktop Fax & Hosted E- On-Site & Remote Desktop
mail (Exchange & POP3) Training & Support

Did You Know?

Disaster
Recovery
Preparedness & Scanner & Multifunction
Printer Support & Repair
VPN and Remote Access
Solutions

1 average size Hard

Drive can store
Project over
Management Data Backup & Recovery Scanning & OCR Software
125 Filing Cabinet
Drawers
= Software Design Offshore Programming & Enterprise Search &
Website Development Document Management
Software

Unified Threat Management

AntiVirus / AntiSpam

Affordable Solutions
 Scan, Store, Create, Sign,
Paperless Office Productivity Blueprint Retrieve, and Distribute
Information faster and more
 Scan to Email
 Scan to Network efficiently!
 Scan to Desktop
 Office & Batch Scan

Desktop Fax
Automatic Fax
• Send & Receive Routing Capabilities
Scanned Electronic Faxes
E-Faxes arrive as PDF
Documents Image Files and can be
easily converted to
Fax to Email

• Searchable PDF Files Searchable PDFs and

(Both Searchable &
Image Only)
stored for quick retrieval.
Email
• Convert to Word, • Share and
WordPerfect, Excel Archive
• Scan in Filing Important
Cabinets Email & Attach-
ments
Convert Emailed
attachments to
Create & Edit virtually any file
format
Office Documents
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• WordPerfect Your Server
and/or Network
Attached Storage

Print to PDF
• Create, Share, and Archive Printing
more secure, “unalterable”, • B/W or Color
and portable files Printing
Save Paper & Storage- Pint • Variable Data
financials and month end • Document
reports directly to PDF Accounting (Track
Prints, Copies, Faxes,
and Scans)

Convert Image PDFs and Tiffs

directly to Text Searchable
PDFs, Word, Excel,
PowerPoint, RTF, & HTML!

Hot Folder OCR Super Search Electronic Signatures

• Document Conversion
Easily Convert new and existing
documents into Searchable PDFs
or Editable Microsoft Office
documents!
•Instant Document & Email Retrieval
Never lose another file again! Instantly
Retrieve scanned documents, Microsoft
Office documents, Email & attachments
instantly
Digitally sign your documents
Sign documents right from your computer or
laptop without ever having to print it out and
scan it back in!
 Scan, Store, Create, Sign,
Paperless Office Productivity Blueprint Retrieve, and Distribute
Information faster and more
Scanned Scan Solutions See pp. 8-10 efficiently!

Documents Mail (Invoices)

Remote Desktop
• Searchable PDF Files
(Both Searchable &
Faxes (Purchase Orders)
Published Materials
Control & Access
Image Only) ID Badges (via Remote PC or Phone)
• Convert to Word, Documentation
WordPerfect, Excel
• Scan in Filing
Cabinets

E-mail
Scan Solutions See pp. 8-10

• Create, Share, and Archive

more secure, “unalterable”,  Scan to Email
and portable files  Scan to Network
Save Paper & Storage- Pint  Scan to Desktop
 Office & Batch Scan

Automatic Fax
Routing Capabilities

Faxes
• Send & Receive
Electronic Faxes
E-Faxes arrive as PDF
Image Files and can be
easily converted to
Searchable PDFs and
stored for quick retrieval.

Fax to Email

Voice Mail
• Send & Receive
Electronic Faxes

Unified
E-Faxes arrive as PDF
Image Files and can be

Messaging
easily converted to
Searchable PDFs and

Internally Created
stored for quick retrieval.
Your Server,
Database, and
Office Documents NAS
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• WordPerfect
Re-Purpose
Data from CRM, ERP,
Web Forms Hot Folder OCR
• Customer & prospective data • Document Conversion
Easily Convert new and existing
documents into Searchable PDFs
or Editable Microsoft Office
documents!
Convert Image PDFs and Tiffs
directly to Text Searchable
PDFs, Word, Excel,
PowerPoint, RTF, & HTML!
 Scan, Store, Create, Sign,
Paperless Office Productivity Blueprint Retrieve, and Distribute
Information faster and more
 Scan to Email
 Scan to Network efficiently!
 Scan to Desktop
 Office & Batch Scan

Desktop Fax
Automatic Fax
• Send & Receive Routing Capabilities
Electronic Faxes
E-Faxes arrive as PDF
Image Files and can be Fax to Email
easily converted to
Searchable PDFs and
stored for quick retrieval.
Email
• Share and
Archive
Important
Email & Attach-
ments
Convert Emailed
attachments to
virtually any file
format

Your Server
and/or Network
Attached Storage

Print to PDF
• Create, Share, and Archive Printing
more secure, “unalterable”, • B/W or Color
and portable files Printing
Save Paper & Storage- Pint • Variable Data
financials and month end • Document
reports directly to PDF Accounting (Track
Prints, Copies, Faxes,
and Scans)

Convert Image PDFs and Tiffs

directly to Text Searchable
PDFs, Word, Excel,
PowerPoint, RTF, & HTML!

Hot Folder OCR Super Search Electronic Signatures

• Document Conversion
Easily Convert new and existing
documents into Searchable PDFs
or Editable Microsoft Office
documents!
•Instant Document & Email Retrieval
Never lose another file again! Instantly
Retrieve scanned documents, Microsoft
Office documents, Email & attachments
instantly
Digitally sign your documents
Sign documents right from your computer or
laptop without ever having to print it out and
scan it back in!
 Paperless Office Components – Standard Scan Pack
Intuitive Network Scanning Interface No other copier
offers a more powerful standard
to uniformly name your business
critical documents.
with Document Management Fields Available on most

1
Network Scan Enabled
When network models
scanning,
Document
Management

2
Fields prompt
users for the
exact information
to enter so that
every scanned
document is
3 uniformly named.

Search, share, &

retrieve
documents more
efficiently with Meaningful
standardized Document
naming of your Titles!!
office documents
Verizon–Invoice #53145-Amount $54.88.pdf OR Doc0001.pdf

Find documents easier

Scan Directly to & faster with Searchable PDFs

Most other copiers & scanners

Image or Searchable PDFs can only scan to
Image PDF or Tiff

Compare Searchabl Image

Features e PDF PDF or
Tiff
Best for printed
Image PDF

documents (such as
invoices, contracts, etc..)

Best for hand filled 

forms (such as time sheets
& applications)

Superior for archiving 

& retrieving

Search for document 

by content

Search for document  

by file name

Identical to original   Searchable PDF

image
-Viewable, Printable, Non-
Editable

Search within the 

document

Copy & Paste important 

information into other
documents
Paperless Office Components – Standard Scan Pack

Scan, Scan

OCR, contracts,
legal docs,
and more.

Edit
Turn paper
into fully
editable
documents.

Preserves
section
headings,
document
columns &
layouts.

Competitive Advantages:
•Scan directly to Microsoft Word or Excel from the copier- One Step Process
•Full Strength Network OCR, not an included diluted “Light Version” such as most competitors offer
(See Example Comparisons)
•Unlike our competitors there is NO Desktop OCR Software to install or know how to use
•ZERO Learning Curve
Paperless Office Components – Standard Scan Pack
Original Paper Standard Scan Pack
Document OCR
How much
cleanup &
retyping do you
want to do?
With the Xerox
WorkCentre Pro
and Standard
Scan Pack users
can scan
directly to
Microsoft Word
in one easy
step. With
other competing
solutions,
scanning to
Word is a multi-
step process

OCR Comparison
with less than
desirable
results.

Other Competing OCR Other Competing OCR

 Paperless Office Components – Productivity Tools

Print to PDF from

Print any Windows Just select

Application that it as your
supports printing printer

To
PDF
Competitive Advantages:
•Share documents more efficiently and securely
•Cross Platform Compatibility for viewing
documents- Windows, Mac, Unix, Linux, Palm,
BlackBerry, Pocket PC
•Create PDF files from any Windows application
that supports printing
•Combine (merge) multiple documents into a Simply “Drag &
single PDF file Drop” to a “Hot
•Font embedding, resolution, image compression, Folder” to
and Fast Web View supported
convert faxes,
•Microsoft Word & PowerPoint macros for
Enhanced PDF - Converts Document Headings and scans, email
Slide Titles into PDF bookmarks. Converts word attachments,
hyperlinks into PDF links and photos to
•Converts word form fields into PDF form fields Text-Searchable
•Easy to Use
PDF, Word, or

Hot
Excel!

Folder
OCR
Competitive Advantages:
•Automatically convert virtually any new or legacy images to Text Searchable PDF
•A “Must Have” for organizations that have Tiffs and Image PDFs- Turns space consuming,
unsearchable images into a knowledge base of text searchable information on the network
•Converts email attachments, faxes, Tiffs, image PDFs, JPGs to Text Searchable PDFs, Microsoft Word,
Excel, RTF, or HTML
•Convert one image at a time or entire batches
•No Need to Install on Every Desktop. Installs on a Windows Server or Single Workstation with Shared
Folders
•Simply Drag & Drop to a Hot Folder- ZERO Learning Curve
 Note: This
Paperless Office Components – Scan Overview comparison
represents most

Scan Pack Comparison copiers that are

NETWORK SCAN
WorkCentre WorkCentre with WorkCentre with WorkCentre with WorkCentre
Solution
(Standalone) Basic Office Standard Office Standard PlusENABLED..
with Professional
Features
Scan Pack Scan Pack Office Scan Pack Office Scan
Pack

Snap Shot General Office General Office General Office General Office General Office Use
Use Scanning Use Scanning Use Scanning Use Scanning Scanning
Enhanced Enhanced Enhanced Enhanced Routing
Routing & File Routing & File Routing & File & File Naming
Naming Naming Naming Integrated OCR
Document Integrated OCR Integrated OCR Archive
Retrieval Archive Archive Document Retrieval
Document Document Print to PDF
Retrieval Retrieval Hot Folder OCR
Print to PDF

Scan Routing Routing Locations

Scan to Network (Network /     
Desktop)
# of File Destinations Up to 5 No Limit No Limit No Limit No Limit
Supported
Supports Sub- Select Models    
Directories
Scan to Email     

One Touch Distribution    

(Scan to multiple locations)

Scan Features Document Formats

Direct Scan to PDF Image or     
Tiff
Direct Scan to Text- Only On Select Only On Select   
Searchable PDF Models Models
Superior Speed for   
creating Searchable
PDF

Direct Scan to Word   

Retains Columns and   
Document Layout

Converts Images to   
Editable Text

Direct Scan to Excel   

Superior for Document   

Archival & Retrieval
Advanced Scan Features
Basic Document File Naming     

Enhanced & Automated    

Document File Naming
Document Management    
Field Support
Network Super Instant Document Retrieval
Search Engine
Instant Retrieval of Scanned    
Documents (Searchable
PDFs)
Instant Retrieval of    
Microsoft Office Documents
(Word, Excel, PowerPoint)

Instant Retrieval of Outlook    

Email, Attachments, and
Contacts
Instant Search of both    
desktop and network
 Note: This
Paperless Office Components – Scan Overview comparison
represents most

Scan Pack Comparison (cont)

copiers that are
NETWORK SCAN
WorkCentre WorkCentre with WorkCentre with WorkCentre with WorkCentre
Solution ENABLED..
(Standalone) Basic Office Standard Office Advanced Office with Professional
Features
Scan Pack Scan Pack Scan Pack Office Scan
Pack

Print to PDF Create Your Own PDF Files

Create PDF Files from ANY  
Windows application that
supports printing
Combine multiple  
documents into one single
PDF
Font embedding,  
resolution and image
compression support

Fast Web View for  

posting files on the
web

Drag and Drop conversion of  

PostScript and EPS files into
PDF
Microsoft Word and  
Microsoft PowerPoint Macro
for enhanced PDF creation

Hot Folder Convert Legacy & New Documents

OCR
AUTOMATICALLY Convert 
any electronic image (PDF,
Tiff, JPG) from any source-
scan, fax, or email
attachment to:

Text Searchable PDF 

Microsoft Word 

Microsoft Excel 

Microsoft 
PowerPoint
Rich Text Format 

HTML 

Make existing scans 

completely searchable on
your network- creates a

•Easy to Use
knowledge base of
information

•Feature Rich
•Instant Document Retrieval
•Increased Productivity
•Reduced Employee Time
Paperless Office Components – Batch Scan

Scan,
Index,
File
At your WorkCentre
Pro, SCAN hundreds, From your
even thousands of workstation,
documents at one easily INDEX
time. scanned
documents
for
AUTOMATED
FILING to
Barcode your
Recognition network.
Support for
automatic index
field fill-in

Quickly Create &

Add Customizable
index fields
according to your
line of business.

Competitive Advantages:
• Quickly & Easily, SCAN hundreds, even thousands of
documents in at onetime right from your WorkCentre Pro
• File electronic documents away faster and more reliably than
using paper
• No PAGE limits on processing or scanning!
• Scan, Index, and File batches of documents in from just one
workstation
• Barcode Recognition support, Pull Down Menus, and Index
Autofills automate the index process 
• Documents are automatically named & filed away in folders
on the network
• Folders are automatically created and named from the index
information.  If folders already exist on network then
documents are filed away in them.
• Documents are filed away either as Image PDF or Tiff format
• Optional Network OCR to generate Searchable PDFs. 
Searchable PDFs provide instant retrieval of documents
based on content and/or title
Paperless Office Components – Batch Scan
ZONE OCR Support for
automatic index field
completion

Key Index Field Support

Database Lookup
Why retype index Using Key Index Field Value
information that
Your Accounting /
already exists in Client Data
your database- -
MSDE
such as invoices SQL
& customer QuickBooks (coming soon)

orders?
Auto-Fill
of Document
Index Fields

Documents are
Automatically named and filed away to
the network.

Document Optional:
index Document Data Release

information
is used to Capture the
automatically stored
file and name document
each paths and
document to index
the network information to
for accurate a database for
archival and integration
quick with your own
retrieval. applications
and custom
programs
Paperless Office Components – Scan Overview
Batch Scan Pack Comparison
Paperless Office Components – Scan Overview
Batch Scan Pack Comparison
Batch Scan Batch Scan Pro Batch Scan Pro Batch Scan
(cont)
Batch Scan Pro Batch Scan Pro
Solution
Pro + + Pro + +
Features
Barcode Barcode + OCR OCR
Recognition Recognition OCR & &
& Barcode Barcode
Recognition Recognition
Barcode
&
Printing
Barcode
Printing

Barcode Recognition
Barcode recognition    

Template/dictionary    
matching Barcode
search algorithms
Document Coversheet
Barcode Printing 50 User 50 User
Application License License
Separator Pages-  
Separate Multiple
Documents by using
generic barcode sheets

Barcodes Sheet  
Creation- Easy to use
create barcodes from data
in text files or a database

Users Can Create their  

own Barcode Sheets
OCR/OMR Recognition
Zone & full-page OCR   

Template/dictionary   
matching OCR search
algorithms
Optical Mark   
Recognition (OMR)
File & Routing Options
Route Documents to      
Network
Auto-Creation of      
Folders- Using the Index
Data, Documents are
automatically and
completely filed away
without intervention

Auto-Document      
Naming- Using the Index
Data, Documents are
automatically and
completely named without
intervention

Output images to TIFF      

or PDF
Retrieve Documents by   
Content and Title
Route Documents to  
FTP, WebDAV & E-Mail
Auto-Uploader
Output Options
Electronic imprinting &      
Bates Stamping
Media Wizard- create      
Paperless Office Components – Scan Overview
Batch Scan Pack Comparison
Batch Scan Batch Scan Pro Batch Scan Pro Batch Scan
(cont)
Batch Scan Pro Batch Scan Pro
Solution
Pro + + Pro + +
Features
Barcode Barcode + OCR OCR
Recognition Recognition OCR & &
& Barcode Barcode
Recognition Recognition
Barcode
&
Printing
Barcode
Printing

Instant Document Retrieval-

Desktop Super Search

Instant Retrieval of      
Scanned Documents
(Searchable PDFs)
Instant Retrieval of      
Microsoft Office
Documents (Word,
Excel, PowerPoint)

Instant Retrieval of      
Outlook Email,
Attachments, and
Contacts

Instant Search of both      

desktop and network
Retrieve Documents by      
Content and Title
Options
Document Coversheet   Included   Included
(50 User License)- Users
Can Create their own
Barcode Sheets

ISIS Support- Add high-      Included

speed ISIS scanning
capability
Advanced Barcode      
Recognition - Unlimited
recognition rates & 2D
support

QC Viewer - Standalone      Included

version. Includes
eiStream Imaging for
Windows.

QuickBooks Scanning      
Module
DocumentSend - FTP,   Included   Included
WebDAV & E-Mail Auto-
Uploader
Paperless Office Components – Desktop Scanning Solutions

Desktop Scanning
Ideal for
Scanning
Small
Documents Our Desktop Scanners are Bundled
such as
Checks –
Straight
Solutions with Professional Scan Packages for
Automatic Image Clean up, Document
Indexing, Filing, Desktop Super Search
Paper Path Retrieval, Installation, and Training.
&
DocuMate 252, 262, 272
Gravitation 752 632 272 262 252 Network Scan Network Scan
Producti Producti Producti Producti Producti Station I Station II
al Feed Productivity Productivity
vity vity vity vity vity
Bundle Bundle Bundle Bundle Bundle Bundle Bundle

Black &
White Scan
Speed @
200dpi

Simplex 60 40 33 33 25 25 25
(PPM)
DocuMate 632
Duplex (IPM) 120 80 66 66 50 50 50

Color Scan
Speed @
150dpi

Simplex (PPM) 50 40 33 33 25 25 25

Duplex (IPM) 100 60 42 42 40 40 50

Optical 600 dpi 600 dpi 600 dpi 600 dpi 600dpi 600 dpi 600 dpi
Resolution
DocuMate 752 ADF Capacity 120 100 50 50 50 50 50

ADF 11x17 8.5x14 8.5x14 8.5x14 8.5x14 8.5x34 8.5x14

Maximum
Document
Size

ADF Minimum 4x4.5 4.6x5.6 3.5x2 3.5x2 3.5x2 3x5 2.1x2.9

Document
Size

Interface USB 2.0 USB 2.0 USB 2.0 USB 2.0 USB 2.0 Touch Screen Touch Screen
Scan Station I 10/100 base-T Built-in 101
Keyboard
10/100 base-T

Daily Duty 8500 6500 1000 1000 1000 1000 1000

Cycle Pages/ Pages / Pages / Pages / Pages / Pages/ Pages/
Day Day Day Day Day Day Day

Output Export to Network Scan to Scan to

Methods Batch Scan Pro Automatically will create Network Network
Folders and Sub-Directories Scan to Print Scan to Email
Scan to E-mail Scan to
Scan Station II Scan to USB Network Fax

Scan Bundle Kofax VRS Professional (Single License) Hot Folder OCR
Includes Batch Scan Pro (Single License) Enterprise Desktop Super
 Paperless Office Components – Professional Services

Professional
Services

Competitive Advantages:
• Quickly & Easily, SCAN hundreds, even thousands of documents in at one
time right from your WorkCentre Pro
• File electronic documents away faster and more reliably than using paper
• Scan, Index, and File batches of documents in from just one workstation
• Barcode Recognition support, Pull Down Menus, and Index Autofills
automate the index process 
• Documents are automatically named & filed away in folders on the network
• Folders are automatically created and named from the index information.  If
folders already exist on network then documents are filed away in them.
• Documents are filed away either as Image PDF or Tiff format
• Optional Network OCR to generate Searchable PDFs.  Searchable PDFs
provide instant retrieval of documents based on content and/or title
 Paperless Office Components – Professional Services

Professional
Services

Competitive Advantages:
• Quickly & Easily, SCAN hundreds, even thousands of documents in at one
time right from your WorkCentre Pro
• File electronic documents away faster and more reliably than using paper
• Scan, Index, and File batches of documents in from just one workstation
• Barcode Recognition support, Pull Down Menus, and Index Autofills
automate the index process 
• Documents are automatically named & filed away in folders on the network
• Folders are automatically created and named from the index information.  If
folders already exist on network then documents are filed away in them.
• Documents are filed away either as Image PDF or Tiff format
• Optional Network OCR to generate Searchable PDFs.  Searchable PDFs
provide instant retrieval of documents based on content and/or title
Paperless Office Components – Enterprise Super Search

Find,
Documents,
Anywhere
 Paperless Office Components – Digital Signature

Digital •Cost Savings

•Time Savings
•Process Improvement

Signatures
•Increased Security

For the paperless office

Microsoft
Word, Excel,
Outlook, and
Adobe PDF
Integration
Sign and
Save! Never
print another
document
again to sign.

Competitive Advantages:
•Electronically Sign your documents right at your laptop or workstation
•Integrates with Microsoft Word, Microsoft Excel, Microsoft Outlook, and Adobe Acrobat
•Increases productivity by eliminating the need to print out and scan back in your signed document
•Easy to Use, ergonomically designed signature pad and stylus pen plug directly in USB port
 Paperless Office Components – Digital Signature
Companies are saving millions
with secure, legal electronic signatures
Electronic signatures are legal and binding as direct substitutions for
handwritten signatures (using pen and paper). In the U.S., the
European Union, and most of Asia various pieces of legislation have
been enacted that relate directly to electronic signatures and their
usage. These legislative benchmarks provide peace of mind for you
and your customers, as they represent the framework for your
business to legally improve workflow processes.
Easy as 1,2,3……
2

Authenticate- this
keeps
unauthorized
users from

1 Place the cursor on the

signature area and double-
accessing or
signing your 3 Sign your name on ePad.
Your signature will appear in
click signature the document!

IntegriSign Standard and Pro Comparison

Compare IntegriSig IntegriSi
Features
Standard
Plug-ins for Adobe
Acrobat
Plug-ins for Microsoft
Word, Excel, and
Outlook
Support for Lotus
Notes and Microsoft
InfoPath
Signature Capture,
Hashing, and Data
Binding
Document Verification
Fingerprint &
Signature Biometric
Verification
n gnPro
An IntegriSign Desktop plug-in allows you
to create a document and sign it
  electronically with your handwritten
signature using ePad device. The plug-in
facilitates:
 
• Signature Capture - The signature
trace is captured and stored on the
  electronic document in a signature object.
• Content Hashing - The signature
object is bound to the contents of the
  document such that any alteration of the
document after signing it would render
the signature invalid. Since the signature
 object has been encrypted and bound to
the document, it is not possible to
 cut/copy and paste this signature onto a
different document.

Signature Stamping- • Document Verification – The

 document can be verified to ensure its
sign by stamping your
saved signature on your integrity (i.e., confirming that it has not
document been tampered) after the act of signing.
Paperless Office Components – Desktop Fax

Send & Receive

Faxes FaxPress
Directly From
Your Desktop
TM

Receive Faxes at your Desktop

Convert PDF faxes to

Incoming faxes any other file format
arrive as PDF (Word, Excel,
Image Files Searchable PDF)
using optional Hot Folder OCR

Easily View,
Print, Save, and
Route received
faxes.
All faxes are
archived
automatically.

Competitive Advantages:
•Send & Receive faxes and check status all from your desk
•Incoming faxes are PDFs or Tiffs for easy sharing and archival
•Send faxes directly from virtually any Windows application
•Preview faxes before sending
•Outlook Address Book Integration
•Customized, professional cover pages with your contact info automatically populated
•Automate incoming fax routing capabilities with PBXs and DIDs
Paperless Office Components – Desktop Fax
Fax from Desktop using a Feature Rich Desktop Client

Group send to multiple

recipients- each recipient
3
receives their own unique
cover page
Save & Reuse frequent
4
Address fax messages
Book
Integratio
n with Preview your fax
Outlook cover page and all
Goldmine, attachments
Act, or any before sending
ODBC
supported
1 Outlook
Address Book
2
Integration Preview Faxes
database before sending

Built-in
Address Book

Additional Desktop Sending Features

Confirmation pages
with the reduced first
Attach document(s) to page print directly at
fax from your own your WorkCentre Pro
6 computer and/or
network
8
7

5
Client Charge Back
for outgoing faxes
Quick access to using the
frequently faxed integrated “Bill
documents in your Back” tracking of
favorites list outgoing faxes
 Paperless Office Components – Desktop Fax
Fax from Desktop using a Feature Rich Desktop Client  Send faxes directly from
your desktop from a variety
of options:
 Fax Main Utility
 MS Office Support -
Microsoft Word,
Excel, PowerPoint
 Email (Requires 2
Line Server or
Greater)
 Windows Explorer

 Integrates with Outlook and

ODBC address books

Fax Directly from virtually Any Windows Application  Receive faxes as Tiff or PDF
Files At your Desktop or
Email

 Send faxes directly from

your scan enabled Xerox
copier

 Integrates with Outlook,

Microsoft Exchange, Lotus
Notes, Goldmine, and more

 Fax any Printable document

 Personalized Fax Cover

Pages

Fax from Outlook (included in Advanced Setup)

 Cover Page Editor with over
40 cover Page Templates

 Route incoming faxes to a

specified operator or
directly to your desktop

 Cost Effective & extremely

scalable

 Support for a Single Fax

Line up to 72 Lines

Fax from WorkCentre

May require WorkCentre

Network Fax Integration
 Using electronic
Paperless Office Components – Fax Overview fax is up to 7 times
more productive

Features
Fax Feature Comparison Copier Send2Fax
for users than walk
up fax. (Report by
FaxPress
(Embedded Fax) (Fax Service) Davidson
(Fax Server)
Consulting)
Receiving Faxes Incoming Faxes to Desktop

Faxes received electronically  

Automatic Routing of Faxes to  

Users DTMF required for
automatic routing

Received Fax File Format PDF or Tiff PDF or Tiff

Best for Archiving, Distributing,  

or Storing Faxes

Great for High Volume Incoming 

Faxes- No Busy Signals

Sending Faxes Sending Faxes

Walkup Fax   
Basic Interface Only Basic and Standard
Interface Available

Fax from Desktop   

On Most Models

Address Book

Copier Address Book 

Outlook Address Book 

Integration

Goldmine & ACT Address 

Integration

ODBC Database (SQL, Access) 

Confirmation Reports

Monitor outgoing faxes from  

your Desktop

Confirmation Reports   

Reduced Page Confirmation  

Reports

Hardcopy Confirmation Print   

out at WCP Manual Automatic

Additional Additional Features

Features
Cover Page Editing- Company  
Cover Page Office 2003

Fax Archive/ History – Never Lose  

a Fax Available

Client Bill Back   

On Most Models

Setup, Support & Setup, Support, & Maintenance

Maintenance

Connection Type Analog Line Internet Connection Analog Line, DID

required for
Automatic Routing

Long Distance Costs Yes None Yes

Within U.S.
 Paperless Office CompoXerox MFP Pre-Installation Checklist
Installation Contact   Please note: If your copier is to
Name   be setup on the network, ensure
that someone within your
Phone  
company or your IT representative
Email   has access and permission to the
Install Address   server. Also, ensure that the
IT Contact   space for the copier has 1) proper
Name   electrical wiring, 2) a network
connection, and 3) a network
Phone  
cable of sufficient length.
Email  
Network Configuration
Required Information Setting Example

Host Name XRX5665

TCP/IP Address 192.168.1.25
Subnet Mask 255.255.255.0
Gateway Address 192.168.1.1
Domain Name xyzcompany.com
Primary DNS 192.168.1.4
Alternate DNS 192.168.1.5
Scan to Email Configuration
Mail Server / Service __Microsoft Exchange __Lotus Notes __GroupWise
Provider __AT&T-Yahoo __AOL __Other ____________________
SMTP Host Name mail.xyzcompany.com
SMTP IP Address 192.168.1.5
Copier Email Address scans@xyzcompany.com
Requires Authentication No – Setup Relay in Exchange
This information will be needed at time of setup only. This information can be entered in by customer.
User Name
Password
Email Address Book via LDAP (If Applicable)
IP Address of Active 192.168.1.5
Directory or Mail Server
LDAP Directory Search OU=Users,DC=xyzcompany,DC=com
Root
This information will be needed at time of setup only. This information can be entered in by customer.
User Name
Password
Network Scanning via SMB Configuration – Option 1
Please Note: For Network Scanning Choose an Option
Destination IP Address 192.168.1.4
Share scans
Path (If any) none
This information will be needed at time of setup only. This information can be entered in by customer. The copier “user account”
User Name should have proper windows share permissions and security permissions set to “modify” on the destination folder that the copier is
scanning to.
Password
Network Scanning via FTP Configuration – Option 2
Destination IP Address 192.168.1.4
Path (If any) none
This information will be needed at time of setup only. This information can be entered in by customer. The copier “user account”
User Name should have proper windows share permissions and security permissions set to “modify” on the destination folder that the copier is
scanning to.
Password