LOTS 2015

Session 1

Officer Image

Uniqueness
We are

1 in 100
Decision makers
Ambassadors of JCI

Self Presentation
Dress should be neat & clean.
Attend meetings in formal / business attire
Groom properly
Wear JCI pin / logo
Be cheerful / Keep smiling
Be courteous / Speak politely
Be organized

Building Image

Session 2

Officer Duties

President Duties
Plan
Provide opportunities to members
Motivate the members & the officers.
Organize Meetings / Projects
Chair Meetings
Attend / Promote official events
Liaise with the Zone officers / NHQ
Represent in the local society
Cast Vote

Immediate Past President Duties

Guide the Chapter Governing Board
Support the President
Serve as the Election Officer
Act as a source of motivation

Vice President Duties

Lead the area of opportunity
Present Report to the CGB
Ready the proposals to the CGB
Organize Meetings / Projects of their area
Chair project meetings
Be a support to the President

Secretary Duties
Internal Communicator of the chapter
Custodian of Collar / Gavel / Registers
Sign & present Minutes to the CGB
Ready the agenda of the CGB
Send meeting notice / circulars to members
Take roll call of the official meetings
Be a support to the President

Treasurer Duties
Collect subscription from the members
Present financial report to the CGB
Ready the budget to the CGB
Make payments as per the approved budget
Maintain a ledger of accounts
Monitor the financial transactions

Director Duties
Assist the area Vice President
Participate in the CGB
Attend official events
Execute Meetings / Projects of their area
Encourage family participation

Our Roles

Session 3

Jaycee Quiz

Topics

Session 4

Officer Protocol

Officer Protocol

Protocol - Agenda
The banner with logo should comply with the
Corporate Identity
Only the President can wear the Collar
Members should wear JCI pins / badges
Couple should be invited together to the dais
No one should cross the head-table in the
front

Protocol - Agenda
Introductions
from
higher
officers to lower rank officers

rank

Address from lower rank officers to

higher rank officers
Pleasantries from higher rank officers
to lower rank officers

Protocol - Seating
Chairman be in the centre
Chief Guest on the right side of the
Chairman
Guest of honour on the left side of the
Chairman
Couple should not be seated together

Protocol - Pageantry

Project Director
CGB members

Past Zone / NGB officers

Current Zone / NGB officers
Past NEC officers
Current NEC officers
Guest of honour
Chief Guest
Chairman

Protocol - Courtesies
The Chairman should reach the venue well in
advance, stay throughout & leave after the
event.
CGB members should receive the chapter
members & see them off.
Guests should be escorted by Vice President /
Project Director
Check whether proper accommodation / travel
arrangements are arranged for the Guests

Session 5

Area
Opportunities

Opportunities

Projects / Programs

Member
Needs
Uniqueness

Session 1 Day 2

Effective
Meetings

Meetings

Meetings - Before
Circulate / Send invitation in advance
Brief the guest about our chapter, their role &
time.
Re-confirm the venue arrangements
Promote the meeting by various media
Keep all the necessary paper-work ready
Have a rehearsal of the meeting

Meetings - During
Follow protocols
Adhere to parliamentary procedures
Propose / Deliberate / Decide in official meetings
Present / Discuss in other meetings
Use all the necessary paper-work
Prepare a report / minute of the meeting
Involve as many members as possible

Meetings - After
Leave the venue in a clean condition
Thank the guests / members for their support
Send the report / minute of the meeting in time
Use it as a Public Relations exercise
Take follow-up actions on the decisions taken
Prepare for the next meeting!

Session 2 Day 2

Zone Plan

Plan of Action - 2015

Session 3 Day 2

100% Efficiency

100% Efficiency
Recognition
Period of Activity
Deadlines
Reports + Photos
Criteria Calculations

Session 4 Day 2

Team Work

Why Team Work?

Lack of trust
Confused organizational structure
Out of control situations
Low motivation
Low creativity / repetitions
Unclear aims / objectives

Team Work Advantages

Clear objectives & agreed goals.
Builds trust
Co-operation
Sound procedures leading to role clarities
Appropriate leadership / Sense of ownership
Definite bonding / inter-personal relationships
High motivation
Regular review makes way for innovations

Session 5 Day 2

Centenary
Impact

Final Impact
Set goals
Act on goals
Work with people
Motivate members
Achieve the goals
Enjoy the position

Thank You