GROUP 8

TAN|TAN|TASIC|
TUASON
LEADER
S12

DEPARTMENTS

Human Resources (HR)

HR Business Partner (HR BP)
New Hire
Requisitioning Team (RT)
IT/Admin/Procurement/Supplies
HR Head/ President

CURRENT PROCESS FLOW

PRE-EMPLOYMENT PROCESS TO WORK PROPER

(FIRST TO THIRD MONTH)

NEW
HIRE

HR BP

HR

START

(1) New Hire accepts

job offer

(2) HR BP sends new hire

announcement to HR, RT
and
IT/Admin/Procurement/Sup
plies
(3) HR BP turns over
application pack
(candidate evaluation
sheet, resume, essay, test
results and application
form) to HR

(6) New Hire submits

pre-employment
requirement to HR BP

(5) HR BP informs New

Hire of pre-employment
requirements to submit
(7) HR BP receives preemployment documents
and checks if ready for
submission

(4) HR receives
application pack and
creates 201 folder

NEW
HIRE

HR BP

HR

(7) HR BP receives preemployment documents

and checks if ready for
submission

Complete
?

(8) HR BP turns over

received preemployment
requirements to HR
(10) New Hire
reports to HR on
Day 1

(11) HR BP conducts First

Day Orientation

(9) HR receives
pre-employment
requirements and
files them in their
201 file
(12) HR
facilitates
biometrics and
gives
endorsement
letter for opening
a BPI account

(13) New Hire goes

to BPI to apply and
open payroll account
(14) HR BP introduces New Hire to HR and RT

RT

NEW
HIRE

HR BP

HR

RT

IT/ADMIN/PROC/
SUPPLY

(14) HR BP introduces New Hire to HR and RT

(15) HR adds
new hire's data to
the Human
Resource
Information
System (HRIS)

(21) New Hire

accepts goals
(PMS)
(22) New Hire
submits goals
(PMS) to HR BP

(16) HR requests
from
(23) HR BP
receives goals
(PMS) of New
Hire then files
it in 201 File

IT/Admin/Procureme
nt/Supplies

processing of ID
and Nameplate of
New Hire

(17) RT requests
from
IT/Admin/Procure
ment/Supplies for
the ff:
1. PC
2. Email
3. Office Supplies
4. Phone

END

IT/Admin/Procure
ment/Supplies

processes
requests (2
weeks)
(19)
IT/Admin/Procure
ment/Supplies

(24) New Hire attends expanded

orientation conducted by the HR BP
(25) New Hire
commences
work and
technical
training

(18)

completes
processing
requests.
(20) RT sets
goals (PMS) of
New Hire

CURRENT PROCESS FLOW

FOURTH MONTH TO NEW HIRE'S

REGULARIZATION

NEW
HIRE

HR BP

HR

HR HEAD/
PRESIDENT

RT

START

(4a)/(7a)
New Hire
accepts
notice
END1
(3b) New
Hire
submits
regularizatio
n essay to
HR BP

(3a)/(6a)
HR BP
gives
notice of
nonregularizati
on to New
Hire

(4b) HR
BP
receives
regularizati
on papers
from RT
and New
Hire then
forwards to
HR

1New Hire proceeds to Exit Process

(1) HR sends
email reminder to
HR BP and RT on
processing
regularization of
New Hire

(2) RT
discusses PMS
and reviews
performance
with the New
Hire

PAS
S?

(3b) RT submits
movement form for
regularization and
PMS to HR BP

(5b) HR
forwards
regularization
papers to HR
Head and
President for
approval

Approv
ed?

NEW
HIRE

(10b)
New Hire
receives
regularizati
on letter
then
returns
receiving
copy to HR
BP

HR BP

HR
(7b) HR updates
employment
status of New Hire
in the HRIS

(9b) HR
BP
receives
then gives
regularizati
on letter to
New Hire
(11b) HR
BP receives
then gives
receiving
copy of
regularizatio
n letter to
HR for filing

(8b) HR gives
regularization
letter to HR BP

(12b) HR gives
receives receiving
copy of
regularization and
files in 201 File
(13b) HR
schedules New
Hire for
Regularization Talk

END

RT

HR HEAD/
PRESIDENT

Approv
ed?

(6b) HR
Head/Presiden
t gives back
signed
regularization
papers to HR

PROPOSED PROCESS
FLOW
PRE-EMPLOYMENT PROCESS TO WORK PROPER
(BEFORE REGULARIZATION)

NEW
HIRE

HR BP

HR

SYSTEM

START
(1) New
Hire
accepts job
offer

(2) HR BP
gives all of
New Hire's
documents to
HR

(3) HR adds
new hire's data
to the Human
Resource
Information
System (HRIS)
and uploads all
of the necessary
documents

(4) System sends

computer-generated
emails to RT and
IT/Admin/Procurement/
Supply in order to
notify them of the new
hire and also to
request for the ff:
1.
2.
3.
4.
5.
6.

PC
Email
Office Supplies
Phone
ID
Name plate

Note: Emails are

customized depending
on the new hire's
function.

NEW
(5)
New Hire
HIRE

HR

(4) System sends

computer-generated
emails to RT and
IT/Admin/Procurement/S
upply in order to notify
them of the new hire
and also to request 1-6
mentioned above.

uploads his/her preemployment

requirements to the
System and opens
his/her BPI Payroll
Account.
(6) New Hire
submits preemployment
requirements to HR
and request
biometrics
(8) New Hire
attends expanded
orientation
and is introduced to
his/her boss. Goalsetting is also
discussed through
PMS. New Hire also
uploads PMS in the
System.
(9) New Hire
receives all
necessary
equipment and
starts work proper.
END

SYSTEM

(7) HR receives
requirements ,
inputs new hire's
biometrics and
uploads soft
copies to
System. Hard
copies are filed.

(4a) System sends

email to new hire
regarding preemployment
requirements ad also
sends the soft copy of
endorsement letter to
open his/her BPI payroll
account.

IT/ADMIN/PROC/SUPPLY
(5)
IT/Admin/Procurement/S
upplies processes the
procurement of 1-6.

(6)
IT/Admin/Procurement/S
upplies completes
requisition of 1-6.

PROPOSED PROCESS FLOW

FOURTH MONTH TO NEW HIRE'S

REGULARIZATION

SYSTEM

RT

NEW HIRE

HR BP

START
(1) System
sends an
automatic
reminder to RT
and HR BP
regarding New
Hire's
regularization

(2) RT
discusses PMS
with New Hire

Pas
s?

(2a) HR BP
informs New
Hire to resign

END
(2b) RT submits
movement form
and
accomplished
PMS

(3) HR BP
checks if all
documents
(preemployment
and PMS) are
complete

NEW HIRE

HR BP

HR
HEAD/PRESDIENT

(3) HR BP checks if all

documents (preemployment and PMS)
are complete

(4) New
Hire
prepares all
pending
documents
and
forwards
docs to HR
BP for
review.

(6) New
Hire signs
letter of
regularizati
on

Comple
te?

(3b) HR BP signs
movement form
and letter of
regularization.
Forwards to HR
Manager for review
and approval.

(3a) HR BP
informs New
Hire of
pending docs
and holds
regularization

HR

(4) HR
Manager
reviews New
Hire's
regularization

Approv
ed?

END

(5) HR updates
HRIS and uploads
submitted
pending docs (if
any). HR also
forwards letter of
regularization to
New Hire for
signature
(7) HR schedules
New Hire for
regularization
talk.