EMS 101 Gregori-Lawton

EMS 101
Presented by:
Harry E. Gregori, Jr., AICP
Environmental Solutions, Inc.
Michele M. Lawton
Volvo Trucks North America
Dublin, Virginia
October 2008
Virginia EMS Conference
EMS 101 Speakers

Harry Gregori,
15 years of experience in EMS, lead auditor trained

Virginia DEQ background P2 and EMS
One of principal architects of the VEEP
ISO14001 with Public and Private Entities
Conducts EMS E2/E3/E4 and ISO Training
Michele Lawton,
Nine years of experience in EMS implementation

Manufacturing background currently Volvo Trucks
ISO 14001 & ISO 9000 Public & Private Entities
Lead Instructor in numerous EMS workshops across Virginia
October 2008
EMS 101 Session (Part I)

Environmental Management System (EMS) Basics
Brief history and getting started
Defining the basic elements of an EMS
Implementing an EMS
Common implementation road-blocks
October 2008
EMS 101 Session (Part II)

Implementation Basics
All at once
Department by department
Actual implementation process
Decisions about software
October 2008
Environmental
Management Systems
101
or how do I get started
and how do I reinvigorate a
stalled program?
October 2008
What is an EMS
EMS Defined Section 10.1-1187.1
Code of Virginia:
"Environmental Management
System" means a
comprehensive, cohesive set of
documented policies and
procedures
October 2008
What is an EMS
adopted by a facility or person
and used to establish
environmental goals, to meet
and maintain those goals, to
evaluate environmental
performance and to achieve
measurable or noticeable
October 2008
What is an EMS
improvements in
environmental
performance, through
planning, documented
management and ...
October 2008
What is an EMS
operational practices,
operational changes, self
assessments, and
management review ...
October 2008
What is an EMS
The term shall
include, but not be limited to,
any such system developed in
accordance with the
International Standards
of Operation 14001 standards.
October 2008
10
What is ISO all about?

International Organization for
Standardization creates
programs
ISO program numbers and
names
ISO is Greek for equal
October 2008
11
What is ISO all about?

ISO9000 Quality Management
system
ISO14000 Environmental
Management Systems
ISO18000 (OHSMS) Safety
Management System
ISO28000 Security Management
Systems
October 2008
12
EMS Basics
Based on the concept of:
Plan
Act
Do
Check
October 2008
13
What about VEEP and

PT?
VEEP stands for Virginia
Environmental Excellence
Program
PT stands for the U. S. EPA
Performance Track Program
October 2008
14
Should I be
Interested? Defined
What interest do I have in
Environmental Management
Systems anyway?
October 2008
15
Should I be
Interested?
Website dictionaries define
interest as:
1 a (1) : right, title, or legal share
in something
(2) : participation in advantage
and responsibility
(3): Concern
October 2008
16
Should I be
Interested?
b : BUSINESS, COMPANY
2 a : a charge for borrowed money
generally a percentage of the amount
borrowed
b : the profit in goods or money that is
made on invested capital
c : an excess above what is due or
expected <returned the insults with
interest>
October 2008
17
Virginia Environmental
Excellence Program VEEP
Virginia code
Section 10.1-1187.6 of the Code of
Virginia, the Air Pollution Control
Board, the State Water Control
Board and the Waste Management
Board
October 2008
18
Virginia code:
may grant alternative
compliance methods to the
regulations adopted pursuant to
their authorities for Virginia
Environmental Excellence Program
E3 and E4 facilities
October 2008
19
Performance Track Facilities Only:
that extends on-site storage times
for large-quantity generators of
hazardous wastes to up to 180 days
(and 270 days if the waste is
transported 200 miles or more) to
accumulate hazardous waste
without a RCRA permit or interim
status.
October 2008
20
Permit Benefits
Solid Waste Management: Participating
E2 facilities will receive potentially up to
a 10% discount on annual fees; E3
facilities will receive potentially up to a
20% discount. The total of all discounts
cannot exceed $140,000 annually for all
solid waste facilities.
October 2008
21
Permit Benefits
Hazardous Waste Management:
Participating E2 facilities will receive
potentially up to a 5% discount; E3
facilities will receive potentially up to a
10% discount. The total of all discounts
will not exceed a total of $26,000
annually.
October 2008
22
Permit Benefits
Water: Participating E2 facilities
will receive potentially up to a 2%
discount; E3 facilities will receive
potentially up to a 5% discount.
The total of all discounts will not
exceed a total of $64,000 annually.
October 2008
23
EMS Whats Involved?

EMS Cost/time
Fully developed EMS
9-12 months
Monthly meetings of EMS Team
Organization lead/hero
October 2008
24
EMS Benefits
Operational Efficiency
Staff productivity/Safety
Resource conservation (water,
energy, fuel)
http://www.envirsol.com/info
_form.php
October 2008
25
EMS Resources
Harry E. Gregori, Jr. AICP
Environmental Solutions, Inc.
804-740-5605
harry.gregori@envirsol.com
October 2008
26
The Basic Elements of an EMS

October 2008
27
An EMS is a Management System:
To systematically manage
environmental affairs, and
Integrate environmental management
with the overall management.
28
4.2 Policy
Environmental Policy
4.3 Planning
Environmental Aspects
4.4 Implementation &

Operation
4.5 Checking
Legal & Other

Requirements
Objectives & Targets

and Programs
Competence, Training
and Awareness
Documentation
Resources, Roles,
Responsibility and Authority
Operational Control
Control of Documents
Emergency Preparedness
& Response
Monitoring &
Measurement
Evaluation of Compliance
Nonconformity, Corrective
Action & Preventive Action
Control of Records
Internal Audit
4.6 Management
Review
Management Review
Communication
Policy
Planning
Implementation &
Operation
Checking
Legal & Other
Requirements

and Programs
Documentation
Resources, Roles,
1st
Stage
3rd
Stage
and Awareness
Operational
Operational Control
Control (and) Contractor Management
& Response
2nd
Stage
4th
Stage
Communication
Monitoring &
Measurement
Control of Records
Management
Review
Internal Audit
Management Review
Define the Terms and Acronyms
EMS
Elements
Policy
Procedures
Work Product (Supporting documents)
Work Instructions (SOPs)
Records
Forms
Auditing
31
Declares your organizations
commitment to the environment.
Provides the framework for planning and
action.
32
Identify environmental attributes of your
activities, products and services.
Determine which aspects that could have
significant impacts on the environment.
33
Legal and Other Requirements
Identify and ensure

access to relevant laws
and regulations (and
other requirements to
which your
organization adheres).
34
Objectives, Targets and Programs

Establish environmental goals for
your organization, in line with your
policy, your environmental aspects,
impacts, views of management, and other
factors.
Action plans to
achieve objectives
and targets.
35
Resources, Roles,
Establish roles and responsibilities and
provide resources. Clear designation of
Authority.
36
Competence, Training and Awareness

Ensure that your employees are trained
and capable of carrying out environmental
responsibilities.
37
Communication
Establish processes for internal and external
communication of the environmental
management issues.
38
Documentation
Maintain information on your EMS and
related documents.
39
Ensure effective management procedures
and other system documents.
40
Operational Control
Identify, plan and manage your operations

and activities in line with your policy,
objectives and targets.
41
and Response
Identify potential emergencies and develop
procedures for preventing emergencies and
responding to them.
42
Monitoring and Measurement

Monitor key activities and track their
performance.
43
Periodically evaluate the legal and other
requirements.
Keep records of the results.
44
Nonconformity, Corrective Action &

Preventive Action
Identify and correct problems; prevent
recurrences.
45
Control of Records
Keep adequate records of EMS performance.
46
Internal Audit
Periodically, review your commitments,
verify that your EMS is operating as
intended.
Report the audit results
to senior management.
47
Management Review
Review your EMS with an eye to continual
improvement.
48
EMS Supporting Documents (objective evidence)

Elements of the ISO 14001:2004 Standard
Procedure
Work Product on Paper
1.
Environmental Policy 4.2
Policy
2.
Environmental Aspects 4.3.1
Matrix
3.
Legal & Other Requirements 4.3.2
Matrix
4.
Objectives, Targets and Programs 4.3.3
Template or matrix of programs
5.
Resources, Roles, Responsibility and Authority 4.4.1
Organization chart
6.
Competence, Training and Awareness 4.4.2
Needs matrix, schedule & records
7.
Communication 4.4.3
Memos, log sheets, news letters
8.
Documentation 4.4.4
Flow chart (document structure)
9.
Control of Documents 4.4.5
Flow chart (approval & revisions)
10. Operational Control 4.4.6
SOPs, contractor packet
11. Emergency Preparedness & Response 4.4.7
Plans, inspections
12. Monitoring & Measurement 4.5.1
2 types of tracking matrix
13. Evaluation of Compliance 4.5.2
Compliance audit results
14. Nonconformity, Corrective & Preventive Action 4.5.3
Competed corrective action form
15. Control of Records 4.5.4
Retention time matrix
16. Internal Audit 4.5.5
Audit schedule & results
Reports, meeting minutes
October 2008
17. Management Review 4.6
49
Policy
Planning
Implementation &
Operation
Checking
Legal & Other
Requirements

and Programs
Documentation
1/2
Resources, Roles,
1st
Stage
3rd
Stage
1/2
and Awareness
Operational
Operational Control
Control (and) Contractor Management
& Response
2nd
Stage
4th
Stage
Communication
Monitoring &
Measurement
Control of Records
1/2
Management
Review
Internal Audit
Management Review
Stepping outside our comfort zone to

learn new things can be painful!
EMS is too hard!
We dont have time!
We already have full time jobs!
EMS is dry & boring!
We hate EMS!
October 2008
51
The EMS wiring harness

EMPs
Structure & Resp

Monitoring & Measurement
Records
Corrective Action
Auditing
Training
Communication
EMS Documentation
Env Policy
Management Review
Env Aspects
Operational
Control
October 2008
Legal Req
52
There will be road blocks
and you must maneuver around them.

53
Common road blocks

Loss of momentum
Wrong team
Lack of management support
Reorganization
Shift in focus
Fence line unclear
54
How big is your EMS?

Dont worry about the size of your EMS
55
You need an EMS that fits just right
Build your own EMS
56
Remember to:
Keep your focus on the goal by stepping
back and looking at the Big Picture.
Ask what we really need to do to
achieve this element of the EMS?
Be Creative!
57
Questions?
October 2008
58
EMS 101 Session (Part II)

(Open discussion with time remaining)
Implementation Basics
All at once
Department by department
Actual implementation process
Decisions about software
October 2008
59

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EMS 101

Virginia EMS Conference

EMS 101 Speakers

15 years of experience in EMS, lead auditor trained

Nine years of experience in EMS implementation

Virginia EMS Conference

EMS 101 Session (Part I)

Virginia EMS Conference

EMS 101 Session (Part II)

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

What is ISO all about?

Virginia EMS Conference

What is ISO all about?

Virginia EMS Conference

Virginia EMS Conference

What about VEEP and

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

EMS Whats Involved?

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

The Basic Elements of an EMS

Virginia EMS Conference

An EMS is a Management System:

Virginia EMS Conference

4.4 Implementation &

Legal & Other

Objectives & Targets

Objectives & Targets

Define the Terms and Acronyms

Virginia EMS Conference

Virginia EMS Conference

Legal and Other Requirements

Identify and ensure

Virginia EMS Conference

Objectives, Targets and Programs

Virginia EMS Conference

Competence, Training and Awareness

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Virginia EMS Conference

Identify, plan and manage your operations

Virginia EMS Conference

Virginia EMS Conference

Monitoring and Measurement

Virginia EMS Conference

Virginia EMS Conference

Nonconformity, Corrective Action &