A System study.

About to al salama college Calicut 2016-2017

Team: college
shone finishing school

Summary

This document discusses the system study details conducted at

alsalama college Calicut. The document covers the details,
benefits and commercials for implementing the same.

Details Of The Study

Background:
We have completed a system study at Al Salama educational
institutions to come up with an ERP/Mobile solution to
manage all the educational institutions with the objective of
improving overall management efficiency, accountability and
an improved online process backed by information
technology

Objective

To manage all the details of college.

To bring in more improvement in process and systems.
Overall accountability and control on staff, non
teaching staff and students.
To provide international standards.
Utilize the most modern technologies to the field of
college.
To build future business leads from the existing
resources.

Current Software in use

Tally for accounting
Attendance through finger print technology ( Used only in
few places)
Currently Management of Operations
Single HR team handles the entire functional flow of the
college.
No online platform for monitoring the teaching progress,
complaints, leave, quality of the students, portions covered
etc.
No systems to intimate parents about performance of
students and communication.
Lack of separate application for monitoring fees collection.

Suggested Solution
The proposed solution is a combination of
SAP and few mobile applications in android,
ios and windows platform mediated by an
online web application. The web application
mostly concentrates of the academic areas
where as SAP manages of the over all
reports. This makes the solution on
international standards ensuring complete
control of entire campuses to the hands of
the top management.

Who gets the Login?

The proposed application should contain following stake holders. Each
person should be assigned operations of certain modules based on his
designation by using a permission management module. The top
management/ IT head should have the provision to decide who has the
rights to view, add contents corresponding to various modules. The
application should provide access to following designations.

Top Management Board Members
IT admin
Principals
Faculties
Parents
Students
Accountant and other account clerical staffs
Librarians and other library staffs
HR

1.Top Management Board Members.

(Top level management can easily point out accuracy and feel a independency through the period)

Sap provide new information & updating

Automatic salary paid system (e-payment system.).
Sap will automatically capture the attendance progress reports fees statement and show a detailed reports.
It can be easily track down every student details behind department visa
Faculty attendance details.
View the salary details.
View the new purchase requests from the library.
View daily expense from the college.

2.IT Admin (how can use for IT department)

A web interface will be provided to IT admin to manage the entire operations related to a campus. He can take necessary reports
and assign permissions to a user/ user types based on the requirement.
SAP can easily capture every money transaction beneath account field.
It is very helpful to IT processing .
Sap provide special rights to the people who involve in it field .
Always keeping a backup records to ensure a safety

3.Principal's

If you install the SAP,

SAP is easy to follow and easy to instruct to subordinates with the reference of college.
We can see the absent student on the time & hr wise
and also absent staff day wise.
If u install the SAP automatically send alerts to prinipal, parents, students and faculties.
Notify the events relating to academic and administration
Helps to communicate with management.
Principal can see leave request from students or other staff.
View the financial statements & results about students /staff (our college).

4.Faculties

If you install the SAP,

It is very helpful to give assignments.
Provision to add exam schedule exam results
It can add to internal marks.
Helps to apply leave.
Helps to view the salary slip.
Helps to add complaints about a student.
It can view his/ her attendance
To conduct online test paper.
To provide email service.
To provide homework form of email to students

6.Student.

Parents can access the information about the student using a web interface
which will be connected with the website of Al salama group or using a mobile
applications in android, ios and windows platforms. Push notification will be send to
parents based on any event and which will help in a easy communication between the
college
If you install the SAP,

Manage their profile

View exam results
Knowledge about the fruits of IT
Helps to exam schedule.
Helps to view the previous question papers.
Helps to view placement cell new
Helps to view their assignments, seminar & projects marks.

8.Librarians and other library staffs

If you apply the sap methode, we can record about all books to sap software from the libraries.
If you have any shortage of books ,sap will be provide alert and other notification.
It can easily identify which books have holding students in library
Helps to maintain goodwill of library
helps to create barcode to each items.

9.HR

Currently HR section manages the entire human resource activities of all the campuses. An android app will be
provided to the HR to receive information, make decision and respond back in a quick manner.

If you install the SAP,

It can do to send circulars and alerts.

Easy to send job opportunity details.

Helps to the datstore abase of applicants.

Helps to add staff details.

Thats all folks!