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  • Cons of Excel Spreadsheets in Human Resource Management

    Загружено:

    Norberts Erts
    55 просмотров53 страницы
    Let’s discuss the cons of Excel spreadsheets. The humble Excel Spreadsheets have been a trusted partner of HR professionals across the globe since its advent in ‘70s where it graduated in form and brand nomenclature starting with the initial VisiCalc, SuperCalc to improvised Multiplan, Lotus 1-2-3 and the very monopolistic Microsoft Excel. Whether it is attendance, payroll or leave management HR function gracefully progressed from paper records to excel sheets. Did it work? Well it did for some time, but not when it became increasingly evident that it has major lacunas, a reality which is surprisingly easy to ignore. Once the business operations expand, the use of spreadsheets becomes non-scalable So where is the epicenter of the issue with spreadsheets? One of the major drawbacks of Excel sheets lies in the fact that it is not sustainable for HR tasks that require complex correlations and real time analysis. Today a firm that uses Excel might have manageable employee strength and processes, but once the business operations expand, the use of spreadsheets becomes non-scalable. The other disadvantages of relying exclusively on excel sheets include compromise on the privacy of data and possibility of letting the information fall in wrong hands. Password protections don’t help as the files go through multiple hands at multiple levels. This makes any critical data highly prone to fraudulent use and worse even business losses. Not to mention the pain in consolidation that also sometimes leads to inaccurate status reporting considering there are various teams or departments involved. Some other factors that render excel sheets non- adaptable include its susceptibility to human errors, wastage of time in maintaining the sanctity of data, problems with management of massive databases and posing hindrance to quick decision making. Understandably, one may overlook the limitations associated with spreadsheets owing to its attributes such as comfort, likeability and “known-for-a-long-time” feel. But the fact that agile business environment requires something more advanced than Excel can’t be denied. That’s where technology like HR Software comes into picture. Agile business environment requires something more advanced than Excel Testimony to the views expressed above is echoed in several organizational case studies that had to suffer losses in millions due to Excel Errors. The featured slide deck sums up prime cons of using Excel and stories of 4 organizations, which had to see their efforts go down the drain due to over-reliance on Excel spreadsheets. We are sure you would be enlightened with the nuggets presented in the “Cons of Excel Spreadsheets in Human Resource Management” deck.

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    Let’s discuss the cons of Excel spreadsheets. The humble Excel Spreadsheets have been a trusted partner of HR professionals across the globe since its advent in ‘70s where it graduated in form and brand nomenclature starting with the initial VisiCalc, SuperCalc to improvised Multiplan, Lotus 1-2-3 and the very monopolistic Microsoft Excel. Whether it is attendance, payroll or leave management HR function gracefully progressed from paper records to excel sheets. Did it work? Well it did for some time, but not when it became increasingly evident that it has major lacunas, a reality which is surprisingly easy to ignore. Once the business operations expand, the use of spreadsheets becomes non-scalable So where is the epicenter of the issue with spreadsheets? One of the major drawbacks of Excel sheets lies in the fact that it is not sustainable for HR tasks that require complex correlations and real time analysis. Today a firm that uses Excel might have manageable employee strength and processes, but once the business operations expand, the use of spreadsheets becomes non-scalable. The other disadvantages of relying exclusively on excel sheets include compromise on the privacy of data and possibility of letting the information fall in wrong hands. Password protections don’t help as the files go through multiple hands at multiple levels. This makes any critical data highly prone to fraudulent use and worse even business losses. Not to mention the pain in consolidation that also sometimes leads to inaccurate status reporting considering there are various teams or departments involved. Some other factors that render excel sheets non- adaptable include its susceptibility to human errors, wastage of time in maintaining the sanctity of data, problems with management of massive databases and posing hindrance to quick decision making. Understandably, one may overlook the limitations associated with spreadsheets owing to its attributes such as comfort, likeability and “known-for-a-long-time” feel. But the fact that agile business environment requires something more advanced than Excel can’t be denied. That’s where technology like HR Software comes into picture. Agile business environment requires something more advanced than Excel Testimony to the views expressed above is echoed in several organizational case studies that had to suffer losses in millions due to Excel Errors. The featured slide deck sums up prime cons of using Excel and stories of 4 organizations, which had to see their efforts go down the drain due to over-reliance on Excel spreadsheets. We are sure you would be enlightened with the nuggets presented in the “Cons of Excel Spreadsheets in Human Resource Management” deck.

    Авторское право:

    © All Rights Reserved
    Скачайте в формате PPTX, PDF, TXT или читайте онлайн в Scribd
    Отметить как неприемлемый контент
    55 просмотров53 страницы

    Cons of Excel Spreadsheets in Human Resource Management

    Загружено:

    Norberts Erts
    Let’s discuss the cons of Excel spreadsheets. The humble Excel Spreadsheets have been a trusted partner of HR professionals across the globe since its advent in ‘70s where it graduated in form and brand nomenclature starting with the initial VisiCalc, SuperCalc to improvised Multiplan, Lotus 1-2-3 and the very monopolistic Microsoft Excel. Whether it is attendance, payroll or leave management HR function gracefully progressed from paper records to excel sheets. Did it work? Well it did for some time, but not when it became increasingly evident that it has major lacunas, a reality which is surprisingly easy to ignore. Once the business operations expand, the use of spreadsheets becomes non-scalable So where is the epicenter of the issue with spreadsheets? One of the major drawbacks of Excel sheets lies in the fact that it is not sustainable for HR tasks that require complex correlations and real time analysis. Today a firm that uses Excel might have manageable employee strength and processes, but once the business operations expand, the use of spreadsheets becomes non-scalable. The other disadvantages of relying exclusively on excel sheets include compromise on the privacy of data and possibility of letting the information fall in wrong hands. Password protections don’t help as the files go through multiple hands at multiple levels. This makes any critical data highly prone to fraudulent use and worse even business losses. Not to mention the pain in consolidation that also sometimes leads to inaccurate status reporting considering there are various teams or departments involved. Some other factors that render excel sheets non- adaptable include its susceptibility to human errors, wastage of time in maintaining the sanctity of data, problems with management of massive databases and posing hindrance to quick decision making. Understandably, one may overlook the limitations associated with spreadsheets owing to its attributes such as comfort, likeability and “known-for-a-long-time” feel. But the fact that agile business environment requires something more advanced than Excel can’t be denied. That’s where technology like HR Software comes into picture. Agile business environment requires something more advanced than Excel Testimony to the views expressed above is echoed in several organizational case studies that had to suffer losses in millions due to Excel Errors. The featured slide deck sums up prime cons of using Excel and stories of 4 organizations, which had to see their efforts go down the drain due to over-reliance on Excel spreadsheets. We are sure you would be enlightened with the nuggets presented in the “Cons of Excel Spreadsheets in Human Resource Management” deck.

    Авторское право:

    © All Rights Reserved
    Скачайте в формате PPTX, PDF, TXT или читайте онлайн в Scribd
    Отметить как неприемлемый контент
    из 53

    Employee Appreciation & Productive Recognition

    Reasons why Excel may not be the best option for managing
    organizational workforce 8 Cons of using excel spreadsheets in hr

    Evolution of SpreWadhsahteIetss Em-

    AploqyuiceekAtpimpreelinciaetion

    1978 VisiCalc: First ever electronic spreadsheet

    Timely, formal or informal, expressed and appreciative acknowledgment of a persons or teams efforts above
    and beyond the call of duty or reasonable expectations in the course of their professional endeavors, or
    behaviors and results which uphold the companys goals and values.

    1980 SuperCalc: Solution bundled with


    WordStar Employee Appreciation &
    Productive Recognition

    What Is Employee Appreciation


    1982 Multiplan: Early spreadsheet program by Microsoft

    1983 Lotus 1-2-3: Improvised tool with charts & graphs


    Timely, formal or informal, expressed and appreciative acknowledgment of a persons or teams efforts above
    and beyond the call of duty or reasonable expectations in the course of their professional endeavors, or
    behaviors and results which uphold the companys goals and values.

    1985 to present day: Progressive versions of Microsoft Excel made available


    Timely, formal or informal, expressed and appreciative acknowledgment of a persons or teams efforts above and beyond the call of
    duty or
    reasonable expectations in the course of their professional endeavors, or behaviors and results which uphold the companys goals
    and values.

    Whats behind Excels popularity?


    Employee Appreciation & Productive Recognition

    The fact that it is free, readily available, configurable on basic machines and easily manageable for small business
    setups has backed its extensive use Employee Appreciation & Productive Recognition

    Around 81% of the organizations use spreadsheets to supplement their Corporate


    Performance Management solutions Employee Appreciation & Productive
    Recognition

    Does this imply it is the best solution for HR?


    Employee Appreciation & Productive Recognition

    Probably Not. It is not geared to face the challenges posed by large well-established organizations with evolved HR

    processes and soaring employee strength Employee Appreciation & Productive Recognition

    What are the major disadvantages of Using Excel In HR?


    Employee Appreciation & Productive Recognition

    Reason #1 - Privacy Issues and Poor Built In

    Controls Employee Appreciation &

    Productive Recognition

    You can hardly control the viewership of the data making it vulnerable to alterations. Not to forget, there are no checks to
    l yeden
    i Atpoptrheecisaptiorenad&shPeretsoductive Recognition
    test the accuracy of data sources gettinEmg ppuloe

    Reason #2 - Prone to Human Errors

    Employee Appreciation & Productive Recognition

    The reason why people love Excel is the scope for rework and manipulation. The chances of mistakes increase drastically
    when several versions of a spread- sheet are saved by several people.
    Employee Appreciation & Productive Recognition

    Reason #3 - Unfit for Dynamic Business Scenario


    Employee Appreciation & Productive Recognition

    Excel is incapable of error proof knowledge transfer. If a person X leaves, then person Y has to apply his own
    interpretation when working with spread- sheets.
    Employee Appreciation & Productive Recognition
    Non-responsiveness to business agility leads to wastage of time, opportunity, productivity and competitive knowledge

    Reason #4 - Doesnt support automatic reporting


    Employee Appreciation & Productive Recognition

    Manual naturEme pool f hyaenedAlinppgrescipraetadionsh&eets,PromducaktesivescRheecogdulenidtiodenlivery of standard reports to multiple


    users next to impossible. Tedious E-mail is the only way out!

    Reason #5 - Not Scalable

    Employee Appreciation & Productive Recognition

    Data grows with organization. Managing huge databases on excel without slips and misses is a non existent case.
    Larger organizations need solu- tions
    thatEmcanpo
    l deycieephAerppcoremcipatlexionco&nnPreocdtioucntsivaenRdedepcogennitdenioncies

    Reason #6 - Hinders Quick Decision Making

    Employee Appreciation & Productive Recognition

    Long drawn consolidation process with different versions of data and error checking mechanisms leads to
    handicap situation for business Employee Appreciation & Productive Recognition

    Reason #7 - Teams and Excel dont go together

    Employee Appreciation & Productive Recognition

    Organizational activities are rarely individualistic. Excel in non-suitable for collaborative initiatives as there is no
    central database with real-time accurate information

    Employee Appreciation & Productive Recognition

    Reason #8 - A risky affair

    Employee Appreciation & Productive Recognition

    Excel spreadsheets constituting too many formulas and cell references becomes prone to costly mistakes as
    there is hardly any documentation available explaining the links with zero auto-correct features
    Employee Appreciation & Productive Recognition

    Cake HR - Your HR. Simplified.


    Employee Appreciation & Productive Recognition

    Are we blowing the issue out of proportion? People have been using Excel for years

    now! We dont think so Employee Appreciation & Productive Recognition

    Seemingly benign human errors have led to dramatic and horrific business losses!

    Employee Appreciation & Productive Recognition

    Case #1 - The TransAlta Mistake

    Employee Appreciation & Productive Recognition

    One of the biggest Canadian Power Generator in American Continent suffered a humungous loss of $24 million. Reason? You guess it right.
    Excel

    Employee Appreciation & Productive Recognition

    TransAlta CEO, Steve Synder, reported that the losses was an outcome of simple copy paste error which went unnoticed prior to bid
    submission.

    Employee Appreciation & Productive Recognition

    Result of the spreadsheet error Company bought more US Power transmission Contracts at higher prices leading to the fiasco.

    Employee Appreciation & Productive Recognition

    Case #2 Centre for Regional Strategies

    Employee Appreciation & Productive Recognition

    Messed up Excel sheet led the company incorrectly report that only 11 percent of New Centurys population above
    25 years old held a bachelors degree. The correct figure was 20 percent
    Employee Appreciation & Productive Recognition

    How did it affect the company?


    Botched up its reputation and credibility
    How did it affect the region?
    PEmlacepol dyNeeewApCpenretciuratyoi rneg&ionPrboedloucwtiovtehRerecogareanis tlioi kne Nashville and Athens which were thought to be better
    educated

    Case #3 Dominion Transmission Inc.

    Employee Appreciation & Productive Recognition

    The Natural Gas Provider reported incorrect figures of weekly Gas Storage resulting in false inflation of gas prices

    Employee Appreciation & Productive Recognition

    The artificial price hike was estimated between $200 million and $1 billion. Consumers of the company sued

    it for this atrocious mistake Employee Appreciation & Productive Recognition

    What was the reason behind this big goof up?


    A nave blunder of saving the excel sheet under same name for each weekly storage report. A classic case of oversight !
    Employee Appreciation & Productive Recognition

    Case #4 Fidelitys Magellan Fund

    Employee Appreciation & Productive Recognition

    The company had to face huge embarrassment when their estimation to make $4.32 per

    share proved to be a failure Employee Appreciation & Productive Recognition

    Culprit Data Transfer among Excel Spreadsheets


    The company accountant accidentally omitted the negative sign on the net capital loss of $1.3 billion treating it
    as net capital profit instead. All this while taWkinhgatDsI atEma

    frpool myeSeheAetppAretcio aBtion

    Trivial Mistake with huge implications


    Fidelity Funds estimate was off by a
    staggering $2.6 billion What Is
    Employee Appreciation

    After Thoughts

    What Is Employee Appreciation

    For those who still believe in the comfort of familiarity offered by Excel Spreadsheets, can suffer both - in the short
    term or long haul owing to its offline and non-dynamic nature
    What Is Employee Appreciation

    World is moving towards internet and cloud based Business Intelligence Tools and Software that make life easier
    and organized for HR Commu- nity
    What Is Employee Appreciation

    Final Strokes

    What Is Employee Appreciation

    Excel is a useful tool for simple data entry and basic analytical tasks
    Sophisticated reporting and business analysis requires advanced
    software applications Spreadsheets are for support. Not the be all
    end all of Business
    What Is Employee Appreciation

    Cake HR - Your HR. Simplified.

    What Is Employee Appreciation

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