5

S
How to implement

Objectiv
e
The objective of this presentation is to
introduce the 5S and what it can contribute
to an organization and how to implement it

Table of
contents
Part 1
Introduction
Part 2
How to implement
Part 3
How to motivate people to practice 5S

Part 1

INTRODUCTION

What is 5S ?
5S is a visual method of workplace
organization
It is a systemized approach to organized
areas

Importance of 5S
5S helps to improve
Quality - Prevent errors
Productivity - Eliminates waste
Safety - Prevent accidents
Equipment reliability - Eliminate
maintenance breakdowns

Importance of 5S contd.
Have needed material, tools, supplies, and
documentation at hand, organized and identified
Maintain a clean work area with tools and equipment
in top condition
Standardize workplace organization

Why Implement 5S ?
Shortens the span times
Reduces the value added work of searching for
materials, tools, equipment and paperwork
Reduces floor space requirements
Prevents and detects errors and defects
Raises team pride and job satisfaction

Why Implement 5S ?
Contd

Makes work easier to accomplish

In short, an organized work space
Enhances safety
Improves quality
And reduces cost and cycle time

THE 5S

1S - Sort

5S Sustain
4S Standardi
ze

2S Set in
Order

3S - Shine

1S Sort

Sort is an action to identify and

eliminate all unnecessary items from
your workplace

when in doubt, through it out

Sorting Policies
Eliminating obstacles to make work easy
Eliminate the need to take care of unnecessary items
Provide no chance of being disturbed with unnecessary
items
Prevent accumulation of unnecessary items

Sorting and evaluation criteria

Things not used in the
past year

Dispose properly

Things used only once in

past 6-12 months

Store at a distance

Things used only in the

past 2-6 months

Store in a central place

Things used more than

once a month

Store in a central place

Things used once a week

Store near work site or

carried by the person

Things used everyday

Store near work site or

carried by the person

Things used every hour

Store near work site or

carried by the person

Low use

Sorting criteria

Average use

High use

2S Set in Order
Set in Order Is an action to put all the
necessary items in good order
A place for everything and everything in its
place

Set in Order policies

Make things easy to locate, easy to put away, readily
apparent if missing
No wasted time looking for tools or documents, they are
identified and on hand when needed
Nothing that is used daily is stored more than a step
away.
Improve economy of motion, save valuable seconds,
and make the job less frustrating
Arrange the immediate work area layout to minimize
twisting, especially applicable for bench work.

3S Shine
Shine is also an action to clean your
workplace thoroughly, clean
everything inside and out
inspection through cleaning

Shine policies
Dont wait until things get dirty. Clean your workplace
including machines and equipment, tools and furniture
regularly so that they do not have a chance to get dirty
A clean workplace promotes pride and demonstrates an
interest in quality
Cleaning allows us to find problems with equipment and
tools in time to prevent delays
A bright, clean, organized work area that promotes
confidence, quality and on time delivery

4S Standardize
Standardize is a condition where high
standard of good house keeping is
maintained, so there is no dust and rust
anywhere
everything in a state of readiness

Standardize Policies
Document the standard method for workplace
organization so we always do things in the same way
Standardizing the way we maintain a work area and
perform our work promotes consistency in how work is
approached and accomplished, and allows easier cross
training and movement of personnel

5S Sustain
Sustain is a systemized approach to
maintain discipline through systems and
supportive culture
Launching quality with persistence

Sustain Policies
Without sustaining the first 4S will die
It promotes a continuous improvement environment
Ever improving quality, cycle times, on time
commitments; high motivation and recognition for
excellence
Visuals help tell at-a-glance the state of the workplace
(signs, posters, arrows, charts, schedules etc.)
Plan for success

Part 2

IMPLEMENTATION

Getting started.
Set 5S goals
Appoint 5S champion(s)
Post 5S team roaster with leader, champions, and
backups for calibration, shelf life, job supplies
Create a 5S holding area

SORT
eliminate nonessential items from the workplace

Target outcome
An uncluttered workplace

Action steps
1. Identify a 5S project area and take before pictures
2. Review sorting criteria
3. Create a local red tag area
4. Tag, record, and remove red tagged items
5. Identify items can/cannot be red tagged
6. Make team and give 5S responsibilities
7. Establish sorting criteria
8. Allocate time for sorting
9. Take after pictures

Progress check
1. Before pictures taken
2. Anything from the work area thats not in use has
removed
3. After pictures taken

Set in Order (planning phase)

Evaluate the workplace and add smart workplace
features

Target Outcome
A workplace that is visually instructive and is the source
of minimal waste and human errors

Action steps
1. Create a current state workplace diagram
2. Evaluate current workplace
3. Create a future state workplace diagram
4. Get approval for change
5. Target benefits of proposed changes clearly defined

Progress check
1. Improvement opportunities listed, discussed, and
prioritized
. waste reduction ideas(e.g., excess motion, material handling
etc.)
. error reduction ideas (e.g., checklists, visual instructions, or color
coding)
. Ideas for making the workplace more visually instructive
. Ideas to overcome challenges and problems identified

Set in Order (implementation

phase)
Create a well ordered, visually instructive work place
Target Outcome
A workplace that is visually instructive and is the source
of minimal waste and human errors

Action steps
1. Take before pictures
2. Implement workplace changes
3. Mark locations by creating addresses and applying
labeling, marking and color coding
4. Take after pictures

Progress check
1. Before pictures taken
2. Plant marking standards determined
3. 5S team clear on plan (e.g., goals/tasks/assignments)
4. Reorganization tasks completed (e.g., equipment
moved, inventory relocated)
5. Marking and identification tasks completed
6. After pictures taken

Shine
Define clean

Target Outcome
A clean workplace

Action steps
1. Define clean
2. Identify target area for cleaning
3. Take before pictures
4. Clean the work area
5. Take after pictures
6. Record key cleaning points
7. Inspection

Progress check
1. Team has established their definition for clean in the
target workplace
2. Housekeeping staff consulted about cleaning
3. Cleaning tasks completed
4. Observation shared among team members about
inspection activity

Standardize
Establish standards to maintain 5S improvments

Target Outcome
Develop procedures, checklists, and other mechanisms
established to maintain a work environment that is
visually instructive, has minimal waste and human error,
and is clean, uncluttered and organized

Action steps
1. Update documentation to update changes
2. Make sure all stakeholders are aware of the new
standards-inform and educate

Progress check
1. Documents created or updated, for example
.Workplace diagrams
.Flow charts
.Procedures
.Work instructions
Job aids
2. Information and/or training provided to stake holders
to assure understading

Sustain
Monitor, expand and refine 5S results

Target Outcome
A workplace that automatically restores orders, regulates
activity, and continuously improves

Action steps
1. Monitor processes established during S4 standardize
2. Expand 5S efforts to other work areas
3. Evaluate 5S efforts and continuously improve
4. Recognize and reward strong efforts

Progress check
1. Sustain methods clearly defined, with responsibilities
and target dates identified
2. Sustain actions implemented, for example
.5S teams present projected results
.Company leaders conduct 5S audits to see
accomplishments and opportunities

Part 3

How to motivate people to

practice 5S