Traveling Allowances

Kinds of Travelling Allowances

Permanent Traveling Allowance
Conveyance or Horse Allowance
Mileage Allowance
Daily Allowance
The actual cost of travelling

Mileage Allowance
For Journey

From Place of Duty/ residence at Hqrs to Duty

point at the distant station & vice-versa.

Includes

Journey by Rail
Journey by Road
Journey by Ship/ Boat
Journey by Air

Entitlements for travel

Grade
Pay

Air

Rail

Road

>R10000 Business/ AC 1st

Club Class Class

AC taxi/ Own Scooter/

MC/ Any (AC) Public Bus

R7600R8900

Economy
Class

AC 1st
Class

as above
except (AC) taxi

R5400R6600

Economy
Class

AC 2nd tier

as above

R4200R4800

AC 2nd tier

as above

B2400<R4200

1st Class/
AC 3 tier

auto/ own scooter/ any

public bus (non ac)

<B2400

1st Class/
AC 3 tier

as above except
ordinary bus

Rates of road mileage

By Bus Bicycle By FootBy taxi & own car

Actual fare by public bus

Rs. 1.20 / Km
Rs. 5.00 / Km
Rs. 16/km

( If no rates have been notified / prescribed by

metropolitan city or neighbouring state).

By Autorickshaw / own scooter Rs 8/ km

( includes tanga/ cycle rickshaw)

Sharing of Taxi/ Auto- of admissible mileage

Other Admissible Items:

Reservation charges
Tatkal seva charges
Conveyance charges for collecting tickets
Telegram charges
Cancellation charges
Service Tax, etc.
Port charges, ferry charges, Local taxes etc.

Journey by Air: Entitled Class

A. within India

officers of the Additional Secretary rank &

above
- Executive class
others
- Economy class

B. Outside India

Secretary & above

officers having GP
of Rs. 10000 & HAG +
Others

- First class
- Business class
- Economy class.

Special cases:

One officer (non- entitled) may accompany VIPs/ Foreign

delegations as a protocol requirement ( to be cleared by
FA & for more than one member finance ministrys
approval)
One member (non- entitled) of the personal staff of
minister on tour ( official or private).
Sportsmen, manager, Coaches, masseurs & doctors
selected for sporting events of international importance
held outside India may travel by economy class.
employees working in Tripura may travel by Air between
Agartala & Kolkata on tour/transfer only.
In other cases, Secretaries of the ministries can authorize
air travel.
No TA is admissible for attending any Social function

Journey by Sea/ River: Entitled Class

Grade Pay

A&N /
Lakshadweep
Islands

other places

Rs 5400 & above

Deluxe class

higher class

Rs 4200- Rs 4800

first/ A cabin class

lower class/
second class

Rs. 2400- 2800

Second/ B cabin
class

lower class/
second class/ third
class

Below Rs. 2400

Bunk class

lowest class

TA for Local Journey

Journey on duty on any day beyond 8 km

from Duty point at hqrs & within the limits of

suburban/UA etc.

Guidelines: Local Journey (contd..)

Mileage allowance plus 50% of admissible DA.

(option is available either to claim normal TA or
conveyance charges)
TA is admissible for residence to place of duty
( if journey is less than 8 km., no mileage allowance is
admissible)
If journey is performed by taxi/auto i.e. other than
normal mode, prior approval may be obtained.
Reimbursement may be on the basis of actual journey.
If conveyance is provided free of charge, only DA will
be admissible.
No DA beyond 180 days.

Advance of TA on tour
Amount:

An amount sufficient to cover traveling

expenses for a month

Adjustment

within 15 days of completion of journey/

rejoining of duty (in case of leave)

Basis for DA Calculation :

(Pre-Revised)

Given to meet incidental charges

Midnight to midnight Hqr to Hqr.

below 6 hours absence
Nil
Absence exceeding 6 hours < 12 hours
70%
Absence exceeding 12 hours
- 100%
For local journey
- half of the admissible rate.
Forced halts en route treated as duty on tour & DA is admissible.
Period of absence at tour due to disturbance curfew etc. is
regularized as special casual leave & DA is admissible.
No. DA for Sundays & holidays, if not available in camp.
No DA for leaves & restricted holidays availed while on tour.
Full DA is given for just 180 days of continuous halt (excluding
travel period) on tour/ temporary transfer / training.
No DA beyond 180 days.
DA rates (all components) will be increased by 25% when
allowance on pay goes up by 50%

DA admissibility (Pre-Revised)
Free Boarding & Lodging
Free Boarding alone
Free lodging alone

25%
50%
75%
Stay in office building free of cost 75%

Pre Revised DA Rates (5th Pay Com)

Stay at Guest Houses, etc.
Pre-Revised Basic Pay in PB
Pay

Other

B1

A1

16400 & Above

>30500

135

170

210

260

8000- <16400

15000<30500

120

150

185

230

6500-<8000

12500<15000

105

130

160

200

4100-<6500

8000<12500

90

110

135

170

below 4100

< 8000

55

70

85

105

All figures are in INR

Pre Revised DA Rates (5th Pay Com)

Stay in Hotels, etc.
Pre-Revised
Basic Pay

Pay in PB

Other

B1

A1

16400 & Above

>30500

335

425

525

650

8000- <16400

15000<30000

225

330

405

505

6500-<8000

12500<15000

200

250

305

380

4100-<6500

8000<12500

130

160

195

245

below 4100

< 8000

65

85

100

125

(All figures are in INR)

Current DA Rates (6th Pay Com)

Grade Pay

Hotel

Taxi

Food
Bills

R10000 & Above

R5000

AC Taxi up to 50
k.m./day

R 500

R7600- R8900

R3000

Non AC taxi upto

50 k.m./day

R 300

R5400-R6600

R1500

R150per day

R200

R4200-R4800

R500

R100per day

R150

below R4200

B300

up to B50 per
day

R100

Joining Time

Admissibility

to join on transfer in public interest

to permanent / temporary employees
(However joining time pay will not be admissible to

temporary central govt. employees not completed 3 years

of regular continuous service)
To surplus staff transferred from one post to other post.
Once in a calendar year while proceeding on leave/ retiring
from leave from a place in remote locality or to a place in
remote locality.
Once in a calendar year to officials domiciled in the union
territories of Andman & Nicobar, Lakshdweep islands while
proceeding on leave to their Home town in another islands
on the UI & retiring from the home town.
Not admissible in case of temporary transfers

Period of Joining Time

In case of same station
Another station which does not

1 day
1 day

involve change of residence

Another stations involves change of residence
Distance
(K.m.)

Continuous road journey by

road is <200 Km

>200 Km
road journey

< 1000

10 days

12 days

1000- <2000 12 days

15 days

>2000

15 days

15 days
(restricted to 12 days in case of travel by air)

Features:
Holidays cannot be pre-fixed to joining time but can be

suffixed
JT starts/ calculated from old headquarters only
may be combined with vacation leave of any kind except
casual leave
Extension can be granted up to maximum of 30 days by
HOD
can be granted beyond 30 days by Secretaries of
Departments on the conditions that 8 days for preparation
& Reasonable transit time & Holidays, if any following JT
Un-availed JT to be credited to EL A/C (<=300d)
On Second transfer in transit, fresh joining time
admissible in addition of JT already availed
JT will count for increment for the post held at old Hqrs
Not admissible in case of transfer on own request

TA on temporary Transfer
Admissible In all cases of transfer not exceeding 180 days
Journey will be treated as on tour
Joining time is not admissible.
Only actual transit time as for tour is allowed
No advance of pay is admissible.
In case of reduction of days in temporary transfer, TA claim
originally allowed should not be changed to the
disadvantage to official
In case of extension of temporary transfer beyond 180
days, the TA already drawn shall be adjusted in the transfer
TA.
However, DA is admissible up to date of issue of the
revised orders.

TA On Transfers :
Transferred in Public Interest at different station
A composite transfer grant :
Includes Pay+ GP+NPA for one month
not admissible if no change of residence
Actual fares for self and family for journey
Road mileage for journey by road between places

not connected by rail

Actual Cost of transportation of personal effects

limited to prescribed limit
Cost of transportation of conveyance limited to
prescribed road mileage

An additional fare to & from for bringing family if left

behind

TA On Transfers:

Contd.

Transferred in Public Interest at same station or within 20Km

No TA if no change of residence is involved

If there is compulsory change of residence

solely due to transfer

Actual fare for self & family for journey limited
to road mileage
1/3rd of composite transfer grant :

Includes 1/3rd of Pay+ GP+NPA for one month

Actual Cost of transportation of personal

effects limited to prescribed limit
Cost of transportation of conveyance limited to
prescribed road mileage

When both husband and wife are transferred from one

and same station to another same station:
Within 60 days of 1st order :

1st person is entitled for Full TA on transfer

2nd transfer grant is NOT admissible

Beyond 60 days and 6 months:

1st person is entitled for Full TA on transfer

2nd transfer TA is admissible half of admissible amt.

Beyond 6 months:

Both are entitled for Full TA on transfer

Family For TA:

Spouse residing with official (only one wife is included)
Legitimate children & step children residing & wholly

dependent also includes major sons, legally adopted

children & widowed daughters.

(Restricted to two children w.e.f 1.1.1999)

Married daughters, if divorced, abandoned or separated

residing & wholly dependent

Parents/ step mother/ unmarried sisters & minor brothers
residing & wholly dependent
widowed sisters residing & wholly dependent
Step father NOT INCLUDED
Dependency Income : <= Rs 3500 p.m.

Entitlement on TA on Transfer
Same as in case of TA on tour except

By Road between places not connected by rail

By Public bus : On actual basis

By other than public bus:
One mileage for self & an additional member
Two mileage if two members accompany
Three mileage if three members accopany

By Road between places connected by rail

Road mileage limited to rail mileage by entitled class

Option for family & Time limits:

From old hqrs to new hqrs
From any other place to new hqrs
From the old hqrs to any other stations

But claim will be restricted to that admissible

from the old to the new hqrs. SR 116(b)

Members of family should perform the

journey not earlier than one month prior to the

date of relieving at the old station, or within
six month of taking over charge at the new
station.

Entitlement at a glance
Grade
Pay

Composite
transfer
grant

Personal effect by train/

steamer

Rate/
Km. by
road

Rs. 7600
& above

Equals to
one months
pay+
GP+NPA

6000 Kg by goods transfer

or 4 wheeler wagon or one
double container

Rs 18.00

Rs. 4200
toRs.6600

-do-

Above except one single

container

Rs.18.00

Rs. 2800

-do-

3000Kg

Rs. 9.00

Below Rs.
2800

-do-

1500 Kg

Rs. 4.90

Entitle for transfer of conveyance

Grade Pay

Vehicles

Rs. 4200 & Above

One car/ MC/ horse

Below Rs. 4200

One MC/Scooter/ Bicycle

Fare Admissibility for conveyance

By passenger train: Actual freight charged by the railway.
By goods train:
Cost of packing/ transportation/Crating/loading/

unloading / ropes etc. all are reimbursable.

(However, claim to be limit to the fright of passenger train)

Sent by truck by road

places connected by rail

least of Actual expense or Amount prescribed rate or cost of Passenger train

Places NOT connected by rail:

Least of Actual expense or Amount of prescribed rate

Sent under its own propulsion

places connected by rail

Amount prescribed rate or cost of Passenger train

Places NOT connected by rail:

Amount of prescribed rate

Fare for chauffeur/cleaner:

One II class fare by the shorter route between the places.

Advance of pay & TA on Transfer

Amount
one months pay in advance & Full admissible
transfer TA in normal transfer
may be taken in more than one installment for self
& family
Not admissible in case of transfer on own request
Not admissible in case of transfer to the same
station
Recovery

one months advance pay in not more than 3

installments
TA Claim in 15 days after completion/ joining duty

TA on training
No TA on training at Headquarters
TA to probationers attending training institutes
TA entitlement to Govt. Servants deputed to

undergo a course of training in India

TA to probationers attending training

institutes
No TA for onward journey where probationers join the

training institute directly on first appointment to Govt

Service
TA as on tour may be allowed to the probationers who are
already in Govt. Service
May also be allowed to those who join their dept./state first
& then proceed to join the Training institute.
No Daily Allowances will be admissible in any case for the
period of their stay in the training institutes.
TA under normal rules is admissible for outstations tours
undertaken from the training institutes as a part of training.
Beyond 180 days:

TA as on Tour plus Ad-hoc grant of Rs. 100/day plus rail fare

for family from home town to place of duty

TA entitled to Govt Servant deputed

for training in India

When Boarding & lodging not provided(i)

(ii)

- Full DA
- Nill

When Boarding & lodging are provided free(i)

(ii)
(iii)

First 180 days

Beyond 180 days
First 30 days
Next 150 days
Beyond 180 days

- Full DA
- Half of DA
- Nill

If Training goes beyond 180 days: Govt

servant has an option to draw either TA on
transfer or TA on tour with DA

TA entitled to Govt. Servant deputed

for training in India
(Contd..)
Where Boarding & Lodging facility are

provided on fixed rates:

Outstation participants:

Actual expenditure on board + Lodging charge +

1/4th of DA

Local participants:

Actual expenditure on board + Lodging charge

only

DA admissible beyond 180 days when

theoretical & practical training are at two

different stations
TA/DA in case of Non-Completion of training

TA on Retirement
Place

May settle at place of declared hometown or any

other selected place of residence where he wishes
to settle

Entitlement

TA as on Transfer

Time Limit

May be availed during leave preparatory to

retirement or within one year of the date of
retirement

Admissibility
Admissible
retire on superannuation
Retire on Invalid Pension
Retrenched from service without alternate
employment
Not Admissible

On resignation, termination, removal, dismissal

when an employee dies on leave preparatory to
retirement
Retired employee is re employed
Temporary employees who have not put in three
years of continuous service

TA Advance on Retirement/ death

75% of Advance is admissible when journey is performed

during leaves preparatory to retirement

not admissible after retirement
Also admissible to family of deceased employee

Conditions- i. only one member of family can receive

Recovery-

ii. only one advance is admissible

iii. Surety of a permanent employee of
equal or higher level.
iv. An undertaking to abide by the
conditions.
Adjustment within one month after completion
of journey

Thank you

By S.P.SINGH