Академический Документы
Профессиональный Документы
Культура Документы
Objectives:
At the end the orientation/workshop the
participants will be able to:
Understand the different steps in the
procurement process;
Learn how to prepare the various
procurement forms;
Appreciate the value of office to office
cooperation and coordination.
Guidepost:
Procurement Procedure
Inspection of Delivered
Items
Issuance
Procurement Process:
Procurement Procedure: Where do I begin?
Contd
Emergency Cases: Shopping
1.In case of imminent danger to life or property
during a state of calamity;
2.When time is of the essence arising from
natural or man-made calamities;
3.Other causes where immediate action is
necessary to prevent damage to or loss of life or
property; and
4.To restore vital public services, infrastructure
facilities and other public utilities.
Contd
Step 2 Numbering of PR and check
completeness of supporting papers (In case of
replacement/repair of Equipment(accomplish
PRIR) The Procurement Unit is responsible
for the appraisal of the submitted document.
All spaces should be filled specifically the unit,
quantity and unit cost. The amount reflected
must be based on the approved PPMP.
Step 3 Routing for Approval of PR (Budget
Officer/HOPE)
Contd
Step 4 Determination of Procurement Mode
It is the responsibility of the Bids and
Awards Committee to determine the
appropriate mode of procurement as provided
in Sec. 12. Rule V of the
Revised IRR of RA 9184.
(j)recommend to the Head of the Procuring Entity
the use of Alternative Methods of Procurement
Contd
Step 6 Preparation of Abstract of Bids (Preparation of
RFQ and Abstract of Canvass ). This process
involves the TWG and End-user which will ensure
that the bid/offer conforms with the technical
specifications. This will ensure that the item
procured meets the requirements and mandate of
the office.
Step 7 Post-evaluation by TWG (if applicable).
Evaluation being conducted may require
submission of samples from suppliers and testing of
equipment/inspection before delivery.
Contd
Step 8 Awarding of Contract/Preparation of
ALOBS for P.O./J.O. Contract is prepared by the
Secretariat, the same with the P.O./J.O. which
states the terms and conditions of the
procurement.
Step 9 Delivery of Contract of Award. This step is
undertaken by the Secretariat.
Step 10 Delivery of Supplies or Equipment. Upon
receipt of the contract, the supplier is bound to
deliver the goods or render the services required
within the period specified.(Delivery Period)
Contd
Delivery Receipt/Invoice
Performance/Quality Test Result
Brochure/Manuals
Contd
The TWG in case of IT equipment prepares a
Contd
Issuance of Supplies/Materials/Equipment
RIS/Issuance
ICS( Inventory
Custodian Slip)
PAR/ARE/MR
For supplies
Prepared by the
Supply Office and
received by the Enduser
Prepared by the
Supply Office and
received by the Enduser
Prepared by the
Supply Office and
received by the Enduser
Contd
Time Frame- PROCEDURE
Thank You
and Have a Blessed Day
Contd
A conference-convention is scheduled on October 2-
Contd
Your office needs the following:
1. Bond paper
2. Ink for PC Printer
3. Paper Shredder
4. Sign pens
5. lavatory faucet
6. laptop casing
7. projector pen
8. yellow pad